Project Information

Bid Title

RFB 2026 Tree and Stump Removal 3.25.26

Issuing Agency

Cary village

Location

Illinois

Published Date

Mar 25, 2026

Closing Date

Apr 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

03.25.26

Original Source

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Bid Documents

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Project Description

Bid Number:	03.25.26
Bid Title:	RFB 2026 Tree and Stump Removal 3.25.26
Category:	Public Works
Status:	Open

Description: This Request for Sealed Bids (RFB) is for the purpose of contracting with a qualified firm to provide all labor, equipment, and materials necessary for the removal of trees and stump grinding of trees; disposal of removed debris, site restoration; traffic control; and all other work specified herein within public right-of-way. Publication Date/Time: 3/25/2026 1:00 PM Closing Date/Time: 4/13/2026 11:00 AM Bid Opening Information: 4/13/2026 at 11:00 AM Pre-bid Meeting: No Contact Person: Caty Ward, Capital Projects Manager cward@caryillinois.com Related Documents: RFB 2026 Tree and Stump Removal 3.25.26

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Request for Bids

Village of Cary

2026 Tree and Stump Removal

03/25/2026

This Request for Sealed Bids (RFB) is for the purpose of contracting with a qualified firm to provide all labor,

equipment, and materials necessary for the removal of trees and stump grinding of trees; disposal of removed

debris, site restoration; traffic control; and all other work specified herein within public right-of-way.

Prospective bidders are welcome to visit each removal location for inspection prior to bidding and must remain

on public property when viewing. A site visit with Village staff in attendance will not be scheduled.

Any communication regarding this RFB between the date of issue and the date of award is required to go

through the Contact Person listed below. Unauthorized contact with other Village staff is strictly forbidden.

GENERAL REQUIREMENT:

This is a Request for Sealed Bids. Bids will be opened and read publicly. The Village reserves the right to evaluate

bids for completeness and qualifications. One (1) original copy is to be submitted at the address below. No

electronic submission is allowed.

Mailing/Shipping Address:

Village of Cary

Attn: Caty Ward, Capital Projects Manager

755 Georgetown Drive

Cary, IL 60013

Drop-Off In-Person:

Same as Mailing Address.

8:30 am to 5:00 pm, Monday-Thursday, excluding holidays

8:30 am to 12:00 pm, Friday, excluding holidays

Contact Person:

Caty Ward

Capital Projects Manager

cward@caryillinois.com | (847) 639-0003 x 8106

SUBMISSION DATE AND TIME:

By 11:00 AM (CST), Monday, April 13th, 2026

Bids received after the submittal time will be rejected and returned unopened to the sender.

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Schedule of Events

03/25/2026

04/06/2026

04/07/2026

04/13/2026

RFB Available on DemandStar/Euna OpenBids

Contractor Questions Submitted via Email to cward@caryillinois.com by 12:00 PM

Vendor Questions Answered via Addendum on DemandStar/Euna OpenBids by 3:00 PM

Bids Due by 11:00 AM (CST) and Public Bid Opening at the Cary Municipal Center

GENERAL INFORMATION

TERMS AND CONDITIONS

RESERVED RIGHTS

The Village reserves the right at any time and for any reason to cancel this RFB and to reject any or all bids,

or to accept a portion of the bid or any alternate bid. The Village reserves the right to waive any immaterial

defect in any proposal. Unless otherwise specified by the offeror, the Village has no less than one hundred

and twenty (120) days to accept. The Village may seek clarification from the contractor at any time and

failure to respond promptly is cause for rejection. The Village may require submission of the best and final

offers.

INCURRED COSTS

The Village will not be liable in any way for any costs incurred by respondents in replying to this RFB.

AWARD

Award shall be made by the Village to the most responsive and responsible contractor whose bid is

determined to be the most advantageous, taking into consideration price and the evaluation criteria set

forth herein below.

NON-DISCRIMINATION

Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as amended and any

rules and regulations promulgated in accordance therewith. Including, but not limited to the Equal

Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part 750 (Appendix A), 775 ILCS 5/1-

102, which is incorporated herein by reference, and constituting of a written EEO Policy and a workforce

profile that demonstrates its EEO practices. Furthermore, the Contractor shall comply with the Public Works

Employment Discrimination Act, 775 ILCS 10/0.01 et seq., as amended. The Contractor must have a written

sexual harassment policy, which meets Illinois State Statutes, 775 ILCS, 15/3.

SECURITY

The Contractor represents and warrants to the Village that neither it nor any of its principals, shareholders,

members, partners or affiliates, as applicable, is a person or entity named as a Specially Designated National

and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or

indirectly, for or on behalf of a Specially Designated National and Blocked Person. The Contractor further

represents and warrants to the Village that the Contractor and its principals, shareholders, members, partners,

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or affiliates, as applicable, are not directly or indirectly, engaged in, and are not facilitating, the transactions

contemplated by this Agreement on behalf of any person or entity named as Specially Designated National

and Blocked Person. The Contractor hereby agrees to defend, indemnify and hold harmless the Village, the

Corporate Authorities, and all Village elected or appointed officials, officers, employees, agents,

representatives, engineers and attorneys, from and against any and all claims, damages, losses, risks, liabilities,

and expenses (including reasonable attorneys’ fees and costs) arising from or related to any breach of the

foregoing representation and warranties.

OSHA REQUIREMENTS

The Occupational Safety and Health Act of 1970 (OSHA) “guarantees workers the right to a safe and

healthful workplace”. Under Section 5(a) (1) of the OSHA Act, the employer must “furnish to each of his

employees’ employment and a place of employment which are free from recognized hazards that are

causing or likely to cause death or serious physical harm to his employees.”

There are times when the Village must hire entities and individuals (contractors) to perform services. To

this end, contractors hired by the Village must perform their duties in a manner that is compliant with all

state and federal health and safety laws and industry guidelines. It is the responsibility of the contractor

to ensure that their personnel and subcontractors comply with all state and federal health and safety laws

and regulations and industry guidelines, including, but not limited to those set forth by: OSHA and related

regulations, the Safety Inspection and Education Act, the Health and Safety Act, the National Institute of

Occupational Safety and Health, the National Fire Protection Association, the Centers for Disease Control,

American Industrial Hygiene Association, the American Council of Governmental Industrial Hygienists, the

Environmental Protection Agency, and the Department of Transportation.

RIGHT TO PROTEST

Any actual or prospective bidder or Contractor who is aggrieved in connection with the solicitation or award

of a Contract may protest to the Contact Person. Any protest must be submitted in writing within ten (10)

calendar days from the issuance of the solicitation, addendum, and notice of award or other decision by the

Public Works Department.

ADDENDUM

Should the Contractor require any additional information about this Bid, please contact the Contact Person

with any questions by the deadline as outlined in the schedule of events. ANY AND ALL changes to these

specifications are valid only if they are included by Written Addendum to All Bidders. No interpretation of the

meaning of the plans, specifications, or other contract documents will be made orally. Failure of the bidder

to receive any such addendum or interpretation shall not relieve the bidder from obligation under this Bid as

submitted. All addenda so issued shall become part of the bid documents. Failure to request an interpretation

constitutes a waiver to later claim that ambiguities or misunderstandings caused by a bidder to improperly

submit a bid.

Response to these questions will be made by means of an addendum and posted on DemandStar/Euna

OpenBids. Only the Director of Public Works or someone designated by the Director of Public Works has the

authority to issue an addendum.

Addenda are written instruments issued by the Village prior to the date for receipt of bids, which modify or

interpret the Bid by addition, deletions, clarifications or corrections.

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Prior to the receipt of bids, addenda will be posted. Each contractor shall ascertain prior to submitting a bid

that all addenda issued have been received and, by submission of a bid, such act shall be taken to mean that

such contractor has received all addenda and that the contractor is familiar with the terms thereof and

understands fully the contents of the addenda. Addenda shall also be acknowledged by the bidder by

returning each issued addendum, signed, with the bid.

TAXES

The Village is exempt from paying Illinois Use Tax, Illinois Retailers Occupation Tax, and Federal Excise Tax.

PAYMENTS

Payment shall be made in accordance with applicable provisions of the "Local Government Prompt

Payment Act."

CONTRACTOR RESPONSIBILITIES

The selected Contractor will be required to assume responsibility for all services offered in this proposal.

The Village will consider the selected Contractor to be the sole point of contact with regard to contractual

matters, including payment of any and all charges resulting from the contract.

Any contract resulting from this RFB may not be assigned, in whole or in part without written consent of

the Village. If the Contractor attempts to make such an assignment without the written consent of the

Village, the Contractor shall nevertheless remain legally responsible for all obligations under the Contract.

INTERPRETATION or CORRECTION of REQUEST for BIDS

Contractors shall promptly notify the Contact Person of any ambiguity, inconsistency, or error, which they

may discover upon examination of the Requests for Bids.

Interpretations, corrections, and changes to the Request for Bid will be made by addendum.

Interpretations, corrections, or changes made in any other manner will not be binding.

COMPLIANCE WITH LAWS

The bidder hereto covenants and agrees to comply with all applicable federal, state, and local laws, codes,

ordinances, rules and regulations. Failure to comply with the terms of this provision shall constitute a

breach of contract and permit the Village to terminate this (Request for Bids) in accordance with the

termination provisions stated herein.

RECOURSE for UNSATISFACTORY MATERIALS

Payment shall be contingent upon the Village’s inspection of and satisfaction with completed work. Any

defective work or materials, non-conformance to bid specifications, damaged materials, or unsatisfactory

installation shall be corrected to the Village’s satisfaction by the successful bidder at no additional charge.

TERMINATION

Failure to comply with the terms and conditions herein stated shall be cause for cancellation of the contract.

The Village will give written notice of unsatisfactory performance, and the Contractor will be allowed thirty

(30) days to take corrective action and accomplish satisfactory control. If at the end of the thirty days, the

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Village deems the Contractor's performance still unsatisfactory, the contract shall be canceled. The exercise

of its right of cancellations shall not limit the Village’s right to seek any other remedies allowed by law.

The successful bidder will agree that the resulting contract is made subject to available budgetary

appropriations and shall not create any obligation on behalf of the Village in excess of such appropriations.

In the event that no funds or insufficient funds are appropriated and budgeted, this Contract shall

terminate without penalty or expense to the Village thirty (30) days after written notification of

termination from the Village.

The successful bidder will agree that pursuant to requirements imposed under Illinois law, the Village shall

have 120 days after each election of Village board members to terminate this Contract, without cause and

without penalty.

REJECTION of BIDS, WAIVER of IRREGULARITIES

The Village reserves the right to reject any or all bids, to waive irregularities, and to accept that bid which is

considered to be in the best interest of the Village. Any such decision shall be considered final.

DELIVERY

Delivery will be considered in making the award and the bidders shall state, in the spaces provided expected

delivery after receipt of order. Failure to meet said delivery promises without prior consent of the Village will

be considered a breach of faith.

QUALIFICATIONS

Each firm submitting an RFB for this project shall submit detailed information concerning the professional

qualifications of the individual(s) assigned to carry out this project. Relevant project experience, logistical

capabilities and other relevant support data regarding the firm and assigned personnel must be included.

Each firm submitting a proposal for this project must provide at least three (3) references where projects

of a similar nature have been successfully completed and implemented. These references should provide

the name and address of the entity where the project was completed as well as a contact person.

TRAFFIC CONTROL

The Contractor shall coordinate in a manner approved by the Village that will cause as little inconvenience

to traffic as possible. The Contractor shall obtain, erect, maintain, and remove all signs barricades, flagmen,

and other traffic control devices as may be necessary for the purpose of regulating, warning, or guiding

traffic. Placement and maintenance of all traffic control devices shall be the responsibility of the Contractor

and in accordance with acceptable parts of Article 107.14 of Standard Specifications and the Illinois

Manual on Uniform Traffic Control Devices for Streets and Highways. All traffic protection will be

considered incidental to the cost of the Contract and will not be paid for separately. Roadways shall remain

open to two-way traffic during construction. Temporary lane closures with flagging may be acceptable with

necessary permits No roadway closures will be permitted without written consent from the Director of

Public Works. The Contractor shall be responsible for acquiring any traffic control requirements, permits,

permissions from Illinois Department of Transportation on any IDOT maintained roadways and right of

ways as well as McHenry County Department of Transportation for any county-maintained roadways and

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Commodity Codes

• NAICS 561730Landscaping Services

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