Project Information

Bid Title

RFQ - AIR CONDITIONING UNIT REPLACEMENT AT THE BLACK MOUNTAIN REGIONAL COMMUNICATIONS SYSTEM (RCS) RADIO SITE

Issuing Agency

San Diego County

Location

California

Published Date

May 5, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

BPM013108

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFx Name:	BPM013108
RFx Begin Date (UTC+0):	RFQ - AIR CONDITIONING UNIT REPLACEMENT AT THE BLACK MOUNTAIN REGIONAL COMMUNICATIONS SYSTEM (RCS) RADIO SITE
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Specialized trade construction and maintenance services
Solicitation Code:	5/5/2026 3:15:00 PM
Lot #:	5/26/2026 5:00:00 PM
Round #:	20 d 08 h 42 min 22 s

RFx General Information

Code BPM013108

RFx Name RFQ - AIR CONDITIONING UNIT REPLACEMENT AT THE BLACK MOUNTAIN REGIONAL COMMUNICATIONS SYSTEM (RCS) RADIO SITE

Lot # 1

Round # 1

RFx Begin Date 5/5/2026 3:15:00 PM

RFx End Date 5/26/2026 5:00:00 PM

Summary

Contact Valerie D. Bailey | Procurement Specialist Email: valeried.bailey@sdcounty.ca.gov

Q&A Start Date (M/d/yyyy) 5/5/2026 3:15:00 PM

Q&A End Date (M/d/yyyy) 5/19/2026 5:00:00 PM

RFx Documents

Selected Title Type Att. Last Modification Creation Date Validity End Date rfq_13108_air_conditioning_unit_replacement_at_the_black_mountain_regional_communications_system_(rcs)_radio_site RFx Commercial Documents (Approved) rfq_13108_ac_unit_replacement_black_mountain.pdf 5/5/2026 3:04:21 PM 5/5/2026 3:04:21 PM 1 Record(s)

Attachment Preview

County of San Diego

Date Issued:

REQUEST FOR QUOTATION

(this RFQ is a request for information, not an order)

May 5, 2026

RFQ Number: 13108

RFQ TITLE:

QUOTATIONS

DUE:

Air Conditioning Unit Replacement at

the Black Mountain Regional

Communications System (RCS) Radio

Site

May 26, 2026 5:00 PM

QUESTIONS DUE: May 19, 2026 5:00 PM

SUBMITTING YOUR QUOTATION:

Submit your response, including completed forms via BuyNet

CONTRACTING OFFICER:

Valerie D. Bailey, Procurement Specialist

Phone: (858) 325-5083

Email: valeried.bailey@sdcounty.ca.gov

AWARD: Will be based on:

EACH ITEM

EACH LOT

TOTAL (ALL ITEMS)

DESCRIPTION

THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE AIR

CONDITIONING UNIT REPLACEMENT AT THE BLACK MOUNTAIN REGIONAL COMMUNICATIONS SYSTEM

(RCS) RADIO SITE IN ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN. THE COUNTY

ANTICIPATES AWARDING A ONE-TIME CONTRACT.

SEE EXHIBIT A – STATEMENT OF WORK AND EXHIBIT C – PAYMENT SCHEDULE FOR A DETAILED

DESCRIPTION OF THE COUNTY’S REQUIREMENTS.

THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY

OFFERORS.

SUBMITTALS WILL BE EVALUATED BASED UPON PRICE.

MANDATORY JOB WALK REQUIRED. JOB WALK IS SCHEDULED FOR WEDNESDAY, MAY 13, 2026 AT 9:00

AM (SAN DIEGO TIME). RSVP’S ARE REQUIRED BY SUBMITTING A MESSAGE USING THE DISCUSSION

FUNCTIONALITY IN BUYNET BY 12:00 PM (SAN DIEGO TIME) ON FRIDAY, MAY 8, 2026. SEE SPECIAL

INSTRUCTIONS SECTION FOR ADDITIONAL RADIO SITE VISIT DETAILS.

ATTACHED DRAFT AGREEMENT WILL BE REQUIRED TO BE SIGNED UPON AWARD.

Page 1 of 18

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13108 – AIR CONDITIONING UNIT REPLACEMENT AT THE

BLACK MOUNTAIN REGIONAL COMMUNICATIONS SYSTEMS (RCS) RADIO SITE

SPECIAL INSTRUCTIONS

The site visit will provide offerors with the opportunity to see the Sheriff’s Black Mountain Regional Communications (RCS) radio site.

Offerors must attend the job walk to be eligible for award.

Pre-Registration is required by: Wednesday, May, 13, 2026, at 12:00 PM (San Diego Time), by using the BuyNet Discussion functionality.

Offerors who wish to attend the site visit at the Black Mountain RCS radio site must include company name, phone number, email address,

title, and the names of all attendees in the RSVP interest message.

The County will send a confirmation email with your scheduled site visit date and time, along with the address of the central meeting point.

Offerors are responsible for their own transportation to the site. As access to the radio site is restricted, site visit attendees will always be

escorted while at site. Site access roads are typically private, unpaved, and narrow roads. High clearance/lifted trucks/vehicle (4x4) are

recommended.

SUBMISSION CHECKLIST

SUBMISSION CHECKLIST

☐ Submit a completed and signed Offeror’s Cover Page (PC600) form

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

☐ Submit a completed and signed Representations and Certifications form (PC601)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

☐ Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

☐ Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

☐ Submit a completed Exhibit C – Payment Schedule.

• Page 18

☐ Submit a copy of Contractor’s Certificate of Insurance, reference Exhibit B – Insurance Requirements for details:

• Minimum insurance coverage listed on Exhibit B – Insurance Requirements

• Workers’ Compensation coverage

• County of San Diego listed as Additional Insured

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Page 2 of 18

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13108 – AIR CONDITIONING UNIT REPLACEMENT AT THE

BLACK MOUNTAIN REGIONAL COMMUNICATIONS SYSTEMS (RCS) RADIO SITE

TERMS AND CONDITIONS OF REQUEST FOR QUOTATION

RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San Diego time.

If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed Contracting Officer, or by

personal delivery to the Purchasing and Contracting front desk. Please use these methods only if unable to submit through BuyNet. If

mailed or delivered, the above RFQ No. should be included on the front of the envelope.

It is the Offeror’s responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any other information

posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for

information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

• In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must

select “Participate in RFx” for this solicitation in BuyNet.

Forms required to be submitted with Offeror’s Quotation are included in this RFQ or posted on the County’s web site at

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time to time.

Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or any later version.

This is a request for information, and quotations furnished are not offers.

QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in writing to the

contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may not be answered at the

discretion of the County.

PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible for the RFQ

requirements. Omit Sales and Use Taxes unless otherwise specified.

The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent approximate

anticipated use based on historical consumption. If the County’s actual requirements do not result in orders in the quantities described

as “estimated” in the Schedule, that fact shall not constitute the basis for price adjustment.

EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due date/time, unless

otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price may not always be the sole

criteria for award of an RFQ. The County reserves the right to waive a variation in specification if, in the opinion of the County, such

variation does not materially change the item or its performance within parameters acceptable to the County. The County reserves the

right to reject any or all quotations and to accept or reject any item(s) thereon, or waive any informality in the quotation. The County

reserves the right to perform a pre-award survey of the offeror to determine capability to perform, including but not limited to facilities,

financial responsibility, materials/supplies, and past performance. The determination of the County as to an Offeror’s prospective ability

to perform the contract shall be conclusive.

SAMPLES: Samples, at Offeror’s expense, may be required for evaluation by the County. Delivery of sample must be scheduled with

contracting officer and provided within required timeline. The County shall have the right to review sample and to determine if such

sample is acceptable. The County’s decision to award is contingent upon its acceptance of the products provided in the sample. During

the term of the award, the County must approve any substitutions from the initial sample in writing in advance of substitution. In no

event shall the supplier be permitted to increase prices on the basis of substituted item(s).

Sample, if not destroyed by tests, will, upon request, be returned at Offeror’s expense. Offeror must advise contracting officer at time

of sending sample that they must be returned, provide return address and Federal Express account number.

BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a "brand name

or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics

of products (including products of brand name manufacturer s other than the one described by the brand name) to be considered for

award if such products are determined by the County to meet fully the salient characteristic requirements listed in the request.

Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered as offering

the brand name product specified.

If the offeror proposes to furnish an "equal” product, the brand name, if any, of the product to be furnished shall be inserted in the space

provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation of the quotation and

the determination as to equality of the product offered shall be the responsibility of the County and will be based upon the information

furnished by the offeror, or identified in the quotation as well as other information reasonably available to the purchasing activity.

Page 3 of 18

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13108 – AIR CONDITIONING UNIT REPLACEMENT AT THE

BLACK MOUNTAIN REGIONAL COMMUNICATIONS SYSTEMS (RCS) RADIO SITE

Caution to offerors: the purchasing activity is not responsible for locating or securing any information which is not identified in the

quotation and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the offeror

must furnish, as part of the quotation, all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for

the purchasing activity to (i) determine whether the product offered meets the salient characteristic requirements of the request for

quotation, and (ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an

award. The information furnished may include specific references to information previously furnished or to information otherwise

available to the purchasing activity.

If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he shall (i) include

in the quotation a clear description of such modifications and (ii) clearly mark any description to show the proposed modifications.

DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other documents,

or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If the point in question is

not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.

CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:

1) It must be submitted in a separate file or document marked as EXHIBIT–CONFIDENTIAL/PROPRIETARY;

2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the response

contained within the EXHIBIT–CONFIDENTIAL/PROPRIETARY (for example: If submittal requirement #1 requires staff

Social Security Numbers, the response to requirement #1 shall reflect “see response #1 contained within Exhibit-

Confidential/Proprietary”); and

3) It must include a signed Nondisclosure Indemnification Agreement (PC620).

NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing cannot be

considered confidential/proprietary.

TERMS OF RESULTING CONTRACTS: Any contract(s) resulting from this RFQ will be based upon the Draft Agreement included

in this RFQ. The Statement of Work, Pricing Schedule, and any other exhibits will be added based upon the successful Offeror’s response

and successful contract finalization negotiations.

Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified Small-Local

Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board Policy B-53 Small-Local

Business Policy (SLBP).

AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end is contingent

upon the availability of funding from which payment can be made. No legal liability on the part of the County shall arise for payment

beyond June 30 of the calendar year unless funds are made available for such performance.

CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and Taxation code

section 18662, if you are a non resident of California (out-of-state invoices) who receives California source income, the County will pay

California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen (15) business days prior to the first

payment, new suppliers or suppliers with expired forms or forms with incorrect information, must submit new forms to the County

(forms are available from the Franchise Tax Board website listed below).

Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already received a waiver

or a reduced withholding response from the State of California and the response is still valid, submit the response to the County in lieu

of the forms. Failure to submit the required forms will result in withholding of payments. Refer to the Franchise Tax Board websites

(listed below) for tax forms and information on nonresident withholding, including waivers or reductions. The County will not give you

any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov

https://www.ftb.ca.gov/forms/search/

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Page 4 of 18

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13108 – AIR CONDITIONING UNIT REPLACEMENT AT THE

BLACK MOUNTAIN REGIONAL COMMUNICATIONS SYSTEMS (RCS) RADIO SITE

DRAFT AGREEMENT

This agreement (“Agreement”) is made and entered into effective as of the date of the last signature on the signature page by and between

the County of San Diego, a political subdivision of the State of California (“County”) and [# enter full title of legal entity, type of entity

and location (e.g. “a Delaware corporation,” “a California limited liability company”), located at (complete address)] (“Contractor”).

For valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. Agreement. The Agreement shall consist of:

• This document,

• Exhibit A Statement of Work,

• Exhibit B Insurance Requirements, and

• Exhibit C Payment Schedule.

In the event of a conflict between any provisions of this Agreement, the following order of precedence shall govern: First (1st)

this document; Second (2nd) Exhibit B; Third (3rd) Exhibit A; and Fourth (4th) Exhibit C.

2. Contractor: [#Insert Contractor’s name]

3. Services: Air Conditioning Unit Replacement at the Black Mountain Regional Communications Systems (RCS) Radio Site

4. Agreement Term. This Agreement shall begin on the date of the last signature below and end upon completion and County

acceptance of all deliverables under this Agreement.

5. Standard of Performance. Contractor shall, in good and workmanlike manner and in accordance with the highest professional

standards, at its own cost and expense, furnish all of the labor, technical, administrative, professional and all other personnel, all

supplies and materials, equipment, printing, transportation, training, facilities, and all other means whatsoever, except as herein

otherwise expressly specified to be furnished by County, necessary or proper to perform and complete the work and provide the

services required of Contractor by this Agreement.

6. Payment. Pursuant to Exhibit C, and other applicable provisions of this Agreement, County agrees to pay Contractor a sum not to

exceed [# write out amount] ($######) (“Maximum Agreement Amount”). Furthermore, compensation for the Initial Term and

any Option Periods shall not exceed the amounts shown for the Initial Term or that Option Period shown in Exhibit C.

Payment terms are, unless otherwise specified by County, thirty (30) days from the later of: (i) performance of work under the

Agreement entitling Contractor to payment, or (ii) County receipt of a correct and substantiated invoice. Payment shall be deemed

to have been made on the date that County submits electronic payment or mails a warrant or check.

7. Sales and Use Tax. On invoices, Contractor shall show any sales or use tax as separate items, giving permit number authorizing

collection of use tax. Contractor shall deduct any cash discount before computing sales or use Tax.

8. Contracting Officer. The Director of the Department of Purchasing and Contracting or designated Department of Purchasing and

Contracting official is the contracting officer for this Agreement (“Contracting Officer”).

9. Notices. Notice to either party shall be in writing and personally delivered; sent by certified mail, postage prepaid, return receipt

requested; or emailed to the County’s or Contractor’s representative designated below (or such party’s authorized representative).

Any such notice shall be deemed received by the party (or such party’s authorized representative) on the earliest of the date of

personal delivery, three (3) business days after deposit in the U.S. Mail, or upon sending of an email from which an

acknowledgement of receipt has been received other than an out of office, unavailable, or undeliverable reply.

FOR COUNTY:

#Name and Title

#Address

#Address

#Phone and email

FOR CONTRACTOR:

#Name and Title

#Address

#Address

#Phone and email

Above contact is designated as the Contracting Officer’s

Representative for this Agreement (“COR”).

10. Compliance with Laws. Contractor shall at all times perform its obligations hereunder in compliance with all applicable federal,

State, and local laws, rules, and regulations, current and hereinafter enacted, including facility and professional licensing and/or

Page 5 of 18

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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