Project Information

Bid Title

RFQ for Engineering/Design of NW County Road 1500 (due 12/8/25)

Issuing Agency

City of Andrews

Location

Texas

Published Date

Nov 20, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ for Engineering/Design of NW County Road 1500 (due 12/8/25)

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REQUEST FOR QUALIFICATIONS

DESIGN AND ENGINEERING SERVICES

NW County Road 1500 Construction Project

PROJECT OVERVIEW

The City of Andrews is seeking qualified professional engineering firms to provide comprehensive design

and engineering services for the reconstruction/construction of approximately 1,245 linear feet of

roadway commonly known as NW County Road 1500. This project will include all aspects of roadway

design, engineering, drainage analysis and design, utility coordination, construction management, and

inspection services.

Ideally, the timing of this project’s completion will coincide with the opening of a new United Supermarket

to the south and adjacent to NW County Road 1500. The current estimated timeline to complete the

construction of the United Supermarket is May 1, 2026.

PROJECT SCOPE

The selected proposer will provide turn-key professional services for:

▪ Roadway Design & Engineering: Complete design of new road construction including alignment,

grading, pavement design, and cross-sections

▪ Drainage Design: Stormwater management, drainage structures, and erosion control measures

▪ Utility Coordination: Coordination with existing and proposed utilities including water,

wastewater, gas, electricity, and telecommunications

▪ Construction Management: On-site project management and administration during construction

phase

▪ Construction Inspection: Full-time inspection services to ensure compliance with plans and

specifications

▪ Regulatory Compliance: Permits and compliance with state and local agencies

▪ Construction Documents: Preparation and development of construction documents, technical

specifications, and bid packages

▪ Cost Estimate: Develop engineer’s estimate of probable construction costs

CONCEPTUAL SCHEDULE

December 8, 2025

December 11, 2025

January 2 & 9, 2026

January 19, 2026

January 22, 2026

February 1, 2026

May 15, 2026

RFQ Submissions Due

Project awarded to Engineer/Consultant

Publish Request for Bids for Rehabilitation Project

Bids from General Contractors due

Project awarded to General Contractor

Reconstruction/Construction Project Start

Project Complete

INSTRUCTUCTIONS FOR PROPOSERS

Preparation of proposals

▪ Proposers are required to submit a Statement of Qualifications (“SOQ”) for consideration in being

short listed to receive the RFP and subsequent award of the Agreement for the Services.

▪ Proposers are instructed to limit the information included in the SOQ to the information necessary

to demonstrate the technical, financial, and other qualifications and experience for the Project

and any other information specifically requested in this RFQ. SOQs should be prepared in a

straightforward and concise manner. Emphasis should be placed on clarity and completeness of

content and responsiveness to the RFQ requirements.

▪ Prior to the SOQ submission deadline stated in this RFQ, submit all questions about the meaning

or intent of the RFQ and the related supplemental information to the Point of Contact as indicated

in the RFQ. Questions received less than 5 days prior to the date for opening of SOQs may not be

answered.

▪ All communication and questions regarding this RFQ and Project are to be submitted by email to

Steve Eggleston at seggleston@cityofandrews.org. To ensure fairness during the procurement

process, until the Agreement is executed, interested parties ("Proposers") and their employees,

representatives, and agents shall not contact any City staff, City Council member, or any other

official, employee, representative or consultant involved with this procurement process other

than the Point of Contact identified in this paragraph.

Statement of Qualifications Requirements

▪ The proposer shall provide an original SOQ and two (2) printed copies of the SOQ.

▪ The SOQ must include, as a minimum, the information described in this Section. Failure to submit

the required information in the SOQ may result in the City considering the SOQ as nonresponsive

and may result in rejection of the SOQ by the City.

▪ No price or cost information is to be included with a SOQ. The inclusion of pricing or cost

information in a SOQ may be an automatic disqualification of the Proposer, at the sole discretion

of the City.

▪ Proposer Profile. Proposer shall provide information as to the history of the Proposer, ownership,

organization, and other background information including lines of business and service offerings,

locations of home and other offices, years in business, growth over time in terms of number of

projects, size of projects, types of projects, firm revenue, number of employees, etc. This narrative

should also include a description of any other names the Proposer has had in its history and any

related company that is named in the SOQ as to having relevant experience.

▪ Proposer Qualifications and Experience. Demonstrate prior experience engineering and designing

municipal roadways in Texas. Provide verifiable example projects and references (within the last

5 years). The project profile should include the scope and location of the project, the project

owner, the use and involvement level of any of the Key personnel proposed on this project, and

an owner reference for the project with contact information.

▪ Project Approach and Work Plan. The Proposer shall describe its specific Project approach to

provide the Services to deliver a high quality, on time and on budget Project.

▪ Project Team Qualifications. Proposers should provide detailed resumes for all key personnel,

including at minimum the Project Manager, Lead Design Engineer, Drainage Engineer,

Construction Manager, and Chief Inspector. Each resume should highlight relevant professional

licenses and certifications, and clearly define the role and responsibilities of each team member

on this specific project. The Proposer must provide the services of the proposed Key Personnel

for the life of the Project as a condition of qualification.

▪ Project Schedule. The schedule should identify critical path activities, clearly state any

assumptions and dependencies that underlie the proposed timeline, and provide proposed

completion dates for each major phase and deliverable.

▪ Proof of Insurance. Design professionals on the Project must be covered by professional liability

insurance in a coverage amount of not less than $1.0 million per occurrence and $2.0 million

aggregate. Design professionals on the Project must be licensed / registered to practice in the

State of Texas.

▪ Required vendor forms (business license, W-9, Texas Ethics Commission Form CIQ)

Delivery of Statement of Qualifications

For the SOQ to be accepted, the SOQ must be received at the address shown below no later than 2:00

p.m. on December 8, 2025. Submissions received after this time will not be considered. Address SOQs to:

City of Andrews

City Manager

P.O. Box 227 / 110 Logsdon

Andrews, Texas 79714

SELECTION CRITERIA FOR RFQ

The City will evaluate, score, and rank the SOQs in accordance with the evaluation criteria and weighting

set forth in this RFQ to determine the SOQs that are the highest ranked. Prior to requesting the submission

of any formal Proposal, the City may choose to interview any Proposer or request additional information.

The SOQs will be evaluated using the criteria and weighting indicated in the table below:

▪ Project Understanding and Approach

20%

▪ Relevant Firm Experience on Similar Projects

20%

▪ Experience and Qualifications of Assigned Staff

20%

▪ Ability to Meet Schedules/Timeliness

15%

▪ Past Performance (quality, timeliness, references)

15%

▪ Capacity to Perform (resources & workload)

10%

The City reserves the right to accept or reject any Response or select the Response most advantageous

to the City of Andrews as solely determined by the City Council.

Commodity Codes

• NAICS 541330Engineering Services

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