Project Information

Bid Title

Utilities Compact Loader

Issuing Agency

City of Derby

Location

Kansas

Published Date

Nov 12, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-034

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-034
Bid Title:	Utilities Compact Loader
Category:	Motor Vehicles & Equipment
Status:	Open

Description: BID REQUEST#2025 - 034CITY OF DERBY November 13, 2025 The City of Derby, Kansas (hereinafter referred to as the “City”) invites bids from vendors for a New/unused 2025 or newer Skid Steer Loader for the city of Derby, Kansas. Please carefully review this document. If you are interested in making a proposal consistent with the conditions, instructions, requirements, and specifications as contained herein, submit one copy of the Bid Form together with a comprehensive proposal in a sealed envelope no later than 2:00 P.M. on Thursday December 11, 2025.The outside of the envelope should be clearly marked with the Proposer’s name and address and identified as “Skid Steer Loader”. The sealed envelope should be addressed as follows: Derby City Clerk Attn: Skid Steer Loader 611 N. Mulberry Road, Suite 300 Derby, KS 67037 Bid #2025 - 034 All bids must be valid for ninety (90) days. The City of Derby reserves the right to reject any or all bids. The Skid Steer Loader shall meet the minimum specifications attached. Bidder shall verify compliance with the attached specifications by so denoting next to each item. If submitted by mail, the sealed envelope containing the proposal must be enclosed in another envelope addressed to the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037. It is the sole responsibility of the bidder to see that its response and the appropriate documents are delivered on time. Any response received after the scheduled closing time for receiving proposals will be returned to the proposer unopened and will not be considered. It is the responsibility of the contractor to check Derby’s website for information and updates. The results will be tabulated and posted to the City of Derby website at https://www.derbyks.com . Proposed pricing for services may be disclosed at a public meeting to receive and to file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other information provided in your response will be considered proprietary and will not be divulged during the proposal review process unless otherwise required by law. Because the services sought will require the expenditure of public funds, part, or all of the successful proposal, as well as a resulting contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a proposal, the information contained in each proposal will be used for evaluating the proposer’s ability to handle the scope of services and will not be shared with persons not involved in the evaluation of proposals unless otherwise required by law. Dillan Curtis Assistant Public Works Director Publication Date/Time: 11/12/2025 12:00 AM Closing Date/Time: 12/11/2025 2:00 PM Submittal Information: See submittal details in Request for Bids Bid Opening Information: 12/11/2025, 2 pm @ City Hall Contact Person: Questions regarding this document must be submitted in writing to or Tony Koerner, Wastewater Superintendent, tonykoerner@derbyks.gov Business Hours: 7:30-5:30 M-TH, 7:30-1:00 F Related Documents: 2025-034 Utilities Compact Loader RFB 2025-034 Proposal Response Form

Attachment Preview

BID REQUEST

#2025 - 034

CITY OF DERBY

November 13, 2025

The City of Derby, Kansas (hereinafter referred to as the “City”) invites bids from vendors for a New/unused 2025 or

newer Skid Steer Loader for the city of Derby, Kansas. Please carefully review this document. If you are interested in

making a proposal consistent with the conditions, instructions, requirements, and specifications as contained herein,

submit one copy of the Bid Form together with a comprehensive proposal in a sealed envelope no later than 2:00 P.M.

on Thursday December 11, 2025.The outside of the envelope should be clearly marked with the Proposer’s name and

address and identified as “Skid Steer Loader”. The sealed envelope should be addressed as follows:

Derby City Clerk

Attn: Skid Steer Loader

611 N. Mulberry Road, Suite 300

Derby, KS 67037

Bid #2025 - 034

All bids must be valid for ninety (90) days.

The City of Derby reserves the right to reject any or all bids.

The Skid Steer Loader shall meet the minimum specifications attached. Bidder shall verify compliance with the

attached specifications by so denoting next to each item.

If submitted by mail, the sealed envelope containing the proposal must be enclosed in another envelope addressed to

the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037.

It is the sole responsibility of the bidder to see that its response and the appropriate documents are delivered on time.

Any response received after the scheduled closing time for receiving proposals will be returned to the proposer

unopened and will not be considered. It is the responsibility of the contractor to check Derby’s website for

information and updates. The results will be tabulated and posted to the City of Derby website at

https://www.derbyks.com.

Proposed pricing for services may be disclosed at a public meeting to receive and to file responses of this solicitation at

the City of Derby Board of Bids and Contracts meeting. Other information provided in your response will be considered

proprietary and will not be divulged during the proposal review process unless otherwise required by law. Because the

services sought will require the expenditure of public funds, part, or all of the successful proposal, as well as a resulting

contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a

proposal, the information contained in each proposal will be used for evaluating the proposer’s ability to handle the

scope of services and will not be shared with persons not involved in the evaluation of proposals unless otherwise

required by law.

Dillan Curtis

Assistant Public Works Director

GENERAL INFORMATION

This request is for One (1) New/unused 2026 or Skid Steer Loader for the city of Derby, Kansas. It is the intent of these

specifications to describe a Skid Steer Loader that is capable to accommodate the needs of the city.

Questions regarding this document must be submitted in writing to or Tony Koerner, Wastewater Superintendent,

tonykoerner@derbyks.gov.

INSTRUCTION TO BIDDERS

Preparation of Bid. Bid shall be made on the Bid Form included in this request for Bids. Bid information shall be entered

into the appropriate space on the Bid Form. All costs of bid preparation are the expense of the bidder. No electronic,

verbal, facsimile or telephone bid will be accepted.

Examination of Bid Documents. The Bid Documents consist of this Request for Bid, each document listed on the table

of contents of the Request for Bid, and any addenda which may be issued. Submission of a bid shall constitute bidder’s

acknowledgment upon which the City may rely that bidder has thoroughly examined and is familiar with the Bid

Documents. No claim for additional compensation will be allowed beyond that stated in the bidder’s submitted Bid

Form. Neglect or failure of the bidder to receive or examine all or part of the Bid Document shall in no way relieve the

bidder from any obligations with respect to this bid.

Conformance to Bid Requirements. All requested attachments shall be submitted with the completed bid form and in

the designated format. Bids shall conform to the requirements of this Request for Bid. Failure to comply with all

requirements of this Request for Bid may result in bid rejection.

Interpretation of Bid Documents and Addenda. Should a bidder discover conflicts or ambiguity in the Bid Documents

that require a decision or explanation, bidder may request an interpretation. Such a request shall be made in writing

and delivered to the buyer identified on the cover page of this Request for Bid no later than five (5) calendar days before

the deadline for receipt of bids. Every interpretation made to bidders will be in the form of an Addendum issued by the

City. Addenda, if issued, will be sent as promptly as possible to all parties that have been issued Bid Documents. Bidders

shall acknowledge the receipt of Addenda on the Bid Form.

Submission of Bid. Bidders shall submit two originals (clearly marked ‘Original’) of the completed Bid Form, together

with any required attachments or explanatory materials, prior to the time and date set for receiving bids as stated on

the cover page of this Request for Bid and/or any modifying Addenda thereto. Bids shall be delivered in a sealed

envelope clearly marked with the applicable bid number addressed to:

City Clerk

City of Derby

Attn: Skid Steer Loader

611 Mulberry Suite 300

Derby, Kansas 67037

Modification or Withdrawal of Bids. Bids may be modified or withdrawn prior to the bid submission

deadline. Bids modified must be retrieved by bidder, at bidder’s expense, and resubmitted with corrected

information prior to the bid submission deadline. There will be no extensions for bid modification beyond

the bid submission deadline.

No bids may be modified after the bid submission deadline.

Late Bids. Bidder shall be responsible for the timely delivery of bid. Bids received after the deadline for receipt

of bids shall not be accepted and shall be returned to the bidder unopened unless necessary for identification

purposes.

Bid to Remain Open. The bidder shall guarantee its bid for a period of ninety (90) calendar days from the

date of bid opening.

Contract Award. Contract award will be made to the lowest responsive and responsible bidder(s). The

acceptance of a bid will be evidenced by a written Purchase Order/Contract delivered to the successful

bidder. The successful bidder agrees to abide by the specifications, requirements, terms and conditions

contained in the Contract Documents.

Contract Documents. The successful bidder will be required to enter into a Purchase Order/Contract that is

acceptable to the City. Special Provisions within the contract may allow for the addition of attachments,

amendments, and special conditions that may be negotiated by the successful bidder and the City. Contract

documents will consist of this bid invitation, its attachment(s) and addenda, if any; the successful Bidder’s

completed and signed Bid Form; and a Purchase Order/Contract issued by the City. In the absence of any

language to the contrary in the executed Purchase Order/Contract, this bid invitation, its attachment(s) and

addenda, if any, will be the determining document in questions of compliance with the specifications for this

bid.

Reservations. The City reserves the right to:

1. Postpone the date and time announced for receipt of bids by issuance of an Addendum at any time

prior to the deadline for receipt of bids;

2. Reject any bid that is conditional in any way or that contains erasures, items not called for, items not

in conformity with applicable law, changes, additions, alternate proposals, or any other modifications

of the Bid Form which are not in accordance with the Bid Documents;

3. Make any investigations deemed necessary to determine if a bidder is responsive and responsible;

4. In the event that only one bid is received in response to this bid invitation, require the sole bidder to

submit cost or pricing data to assist in determining if the price is reasonable;

5. Reject any or all bids, including any bids that are found to be non-responsive or submitted by a bidder

that is not responsible;

6. Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect the

bid amount or give the bidder an advantage over others;

7. Accept a bid which offers a newer product than specified if, in the opinion of the buyer identified on

the cover page of this bid invitation, it offers equal or greater functionality than the specified product,

even though it may not comply with bid specifications in every detail;

8. Award a Purchase Order to a single bidder for the entire procurement or to multiple bidders by line

item, in groups, or in phases, according to specifications.

MANDATORY REQUIREMENTS

The City of Derby is interested in bids that will provide quality services at competitive rates. The proposals

will be evaluated on experience, quality, price, and availability.

Bid Specifications to include:

Engine Type: Diesel T4F

Minimum Gross Horsepower: 105

Fuel Tank Capacity: 30 gallons

Geometry: Vertical Lift

Tipping Load Minimum: 6,800 lbs.

Operating Capacity Minimum (50%): 3,400 lbs.

Ground Clearance: 8” Minimum

Height to Bucket Pin: 132” Minimum

Dual Loader Arms

Two-Speed travel

Self-Leveling Function

Fully Enclosed Cab with ROPS and FOPS

Strobe Light Kit

Universal Quick Attach Mounting from Cab

Comply Y/N: Notes:

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Cab Features:

Enclosed Cab

Air Conditioning

Defroster

Front Door Entry

Touch Display

AM/FM Radio

Hand and Foot throttles

Joystick ISO Controls or ISO/H Switchable

Pressurized Cab

Comply Y/N: Notes:

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Adjustable suspension operator seat

Seat Belt

Lockable Cab

Rear View Camera

Ride Control

Hydraulics:

Auxiliary High flow, 30 gpm minimum

Secondary auxiliary flow

Remote hydraulic quick couplers

Tires:

Rubber

12 ply Severe Duty

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Attachments to be included in Base Bid Price

Toothed Bucket

74” Width

Low Profile

Teeth

Pallet Forks

48” tine length

Spring-loaded toggle position lock

Step on side of frame

5,000 lb. capacity minimum

Walk-thru design

Smooth Bucket

80“ Width

Smooth bolt-on cutting edge

Low-profile

Warranty: Dealer and/or Manufacturer

Specify type and length in hours or years

Specifications of bid:

Two (2) printed copies and one (1) digital copy of

specifications for submitted vehicle

Comply Y/N: Notes:

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Comply Y/N: Notes:

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Commodity Codes

• NAICS 333120Construction Machinery Manufacturing

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