Project Information

Bid Title

IFB S26005 Herbicides, Fertilizers, Insecticides, Application Services and Related Items

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Nov 13, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Ref. #

IFB S26005

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB S26005
Bid Title:	IFB S26005 Herbicides, Fertilizers, Insecticides, Application Services and Related Items
Category:	Procurement
Status:	Open

Description: Electronic bids are due by December 2, 2025 no later than 2:00 PM (Dayton Local Time). Publication Date/Time: 11/13/2025 3:20 PM Closing Date/Time: 12/2/2025 2:00 PM Related Documents: IFB S26005 Herbicides, Fertilizers, Insecticides, Application Services and Related Items

Attachment Preview

AD # 11/13 & 11/18

C I T Y O F D A Y T O N, O H I O

INVITATION FOR BID

IFB No. S26005

Division of Procurement

Room 514, CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

HERBICIDES, FERTILIZERS, INSECTICIDES, APPLICATION SERVICES AND

RELATED ITEMS

For Further Information Contact:

Jason Schortgen, CPPB

Room 514, CITY HALL

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4034

Date November 13, 2025

Nicole Fox

Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO bids@daytonohio.gov

NO LATER THAN: 2:00 P.M. local (Dayton OH) time on December 2, 2025.

User Agency: Various Departments and Divisions

Your electronic PDF bid is requested for the following: To establish a firm Price Agreement for

Herbicides, Fertilizers, Insecticides, Application Services and Related Items with firm pricing through

December 31, 2026 with a possible option to renew, at the City of Dayton’s discretion, firm pricing for two (2)

additional 12-month periods from January 1, 2027 through December 31, 2028.

For additional information on this IFB, please contact the Division of Procurement, Jason Schortgen at (937)

333-4034.

A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,

please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton

before any Purchase Order or contract can be awarded with your company.

Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-With-the-

City-of -Dayton

Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in

“Subject” line. All supplemental documentation shall be included with the original.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on our

bid form are to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment of

proper officials, is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote, advise

to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W. Second

St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be issued.

Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: Jason Schortgen Voice (937) 333-4034 I.F.B. No. S26005

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

HERBICIDES, FERTILIZERS, INSECTICIDES, APPLICATION SERVICES AND RELATED ITEMS

The City of Dayton OH (City) is seeking a price agreement for Herbicides, Fertilizers, Insecticides, Application Services and

Related Items with firm pricing through December 31, 2026 with two (2) additional option to renew. Materials include, but are not

limited to those specified in the attached specifications. Product labels and/or specification sheets and Material Safety Data

Sheets (MSDS) to be considered shall accompany all bids.

The City of Dayton intends to purchase the approximate quantity shown below, but due to limited storage space, the City

agencies may be unable to take large quantities of product at one time, therefore, items shall be shipped to agencies on an as

needed basis. Items may be purchased by various City Departments/Divisions.

All pricing shall be in units of measure as shown on the bid sheets. Prices must be limited to no greater unit than 1/10 of a cent.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED, AS NONE OTHER WILL BE ACCEPTED.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH

THE CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General

Ordinances Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

regardless of F.O.B. designation.

Cash Discount Allowed:______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

Delivery will be made within ________ calendar

days after receipt of order.

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

wise stated.

Bidding Company____________________________________

Address : ___________________________________________

___________________________________________________

City

State

Zip Code

____________________________________________________

Email address to send Purchase Order to:

By:_________________________________________________

(Please Print or Type) Name and Title

Signature: ___________________________________________

Phone No.__________________/FED. ID#_________________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: Jason Schortgen Voice (937) 333-4034 I.F.B. No. S26005

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

HERBICIDES, FERTILIZERS, INSECTICIDES, APPLICATION SERVICES AND RELATED ITEMS

All pricing shall be in units of measure as shown on the bid sheets. Prices must be limited to no greater unit than 1/10 of a cent.

➢ The City of Dayton shall receive a Discount of ______% off list pricing for Herbicides, Fertilizers and Related Items not

listed herein.

➢ The City of Dayton shall receive a Discount of ______% off list pricing for Grass Seeds not listed herein.

The City of Dayton is using P-Cards (Master Charge) for many low dollar purchases based on any Price Agreement(s) in

effect – please bid accordingly. Do you accept Master Charge Cards? Yes [ ] or No [ ]

➢ Price shall remain firm for the period through December 31, 2026

Yes [ ] or No [ ] If no, for how long? ______________.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from

January 1, 2027 through December 31, 2027) at the City’s sole discretion?

Yes [ ] or No [ ] If no, state maximum percent of increase ((based on pricing as of first year of bid)) to retain this

option is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates

the detailed justification of the requested increase.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from

January 1, 2028 through December 31, 2028) at the City’s sole discretion?

Yes [ ] or No [ ] If no, state maximum percent of increase ((based on pricing as of first year of bid)) to retain this

option is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates

the detailed justification of the requested increase.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: Jason Schortgen Voice (937) 333-4034 I.F.B. No. S26005

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

BID DOCUMENT

All bid shall be submitted as PDF via electronic submission to bids@daytonohio.gov. The City’s email size can only accept

20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid

document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted

in multiple parts please designated in the “Subject”, your bid response as multiple “Parts”, i.e. IFB No. S26005 Part 1, IFB No.

S26005 Part 2, etc.

BID OPENING

Topic: Bid Opening for IFB S26005

Time: Dec 2, 2025 02:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/84547423189?pwd=3f6m8HLMJBlC44kCW9NIiBpoOfRWfX.1

Meeting ID: 845 4742 3189

Passcode: 200033

Join instructions

https://us02web.zoom.us/meetings/84547423189/invitations?signature=13jznC537ALlFHaCLu7wFsWc8Y7D6zsLsZJvA4C1VAM

HERBICIDES, FERTILIZERS, INSECTICIDES, APPLICATION SERVICES AND RELATED ITEMS

The bid may be awarded to multiple bidders based on best pricing for materials, meeting specifications. The City understands

that every bidder receiving this bid package may not be able to bid on every section or every item within a section. We ask that

you bid on the items which you have available to you.

Product labels and/or specification sheets and Material Safety Data Sheets (MSDS) to be considered shall accompany all

bids.

All products bid, hazardous or non-hazardous, shall be in accordance with Federal regulations and both the State of Ohio and

City of Dayton ordinances.

Name-brand specification: The intent and purpose of referring to a specific make and model is to specify levels of quality and

performance acceptable to the City of DAYTON, ONLY. The City will accept and encourages the submittal of bids for competitive

products that will perform at least as well and provide substantially equal or greater quality.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: Jason Schortgen Voice (937) 333-4034 I.F.B. No. S26005

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

ITEM

UNIT

NO. QTY.

U/M

DESCRIPTION

PRICE

DIVISION OF SPORTS

1. 11,500

lbs.

more or less

Fertilizer with Merit

Specifications # 1

Mfr/Brand/Product No.: _____________________________

MSDS Sheets Included? Yes [ ] No [ ]

Meets Specifications? Yes [ ] No [ ]

Custom Application Fee for one (1) facility

covering 75 acres at Community Golf Club

$_______ /per lb.

$_______ /per acre

2. 18,000

lbs

more or less

Fall Fertilizer

Specifications # 2

Mfr/Brand/Product No.: _____________________________

MSDS Sheets Included? Yes [ ] No [ ]

Meets Specifications? Yes [ ] No [ ]

Custom Application Fee for one (1) facility

covering 125 acres at Community Golf Club

$_______ /per lb.

$_______ /per acre

3. 30

bag

Green Fertilizer with Dimension 10-3-10

more or less

Specifications # 3

$_______ /per bag

Mfr/Brand/Product No.: _____________________________ Bag Size: _________ / lbs.

MSDS Sheets Included? Yes [ ] No [ ]

Meets Specifications? Yes [ ] No [ ]

4. 18,000

bag

Fertilizer with Dimension 14-0-14

more or less

Specifications # 4

$_______ /per acre

Mfr/Brand/Product No.: _____________________________ Bag Size: _________ / lbs.

MSDS Sheets Included? Yes [ ] No [ ]

Meets Specifications? Yes [ ] No [ ]

Custom Application Fee for one (1) facility

covering 125 acres at Community Golf Club

$_______ /per acre

Commodity Codes

• NAICS 561730Landscaping Services

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