Project Information

Bid Title

Engineering and Design Services for Police Department HVAC Unit Replacement Project

Issuing Agency

City of West Sacramento

Location

California

Published Date

Nov 23, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-099-RFP

Original Source

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Bid Documents

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Project Description

Project ID: 25-099-RFP

Title: Engineering and Design Services for Police Department HVAC Unit Replacement Project

Addenda: 0

Release Date: 11/21/2025

Due Date: 12/22/2025

Post Information

Posted At:Fri, Nov 21, 2025 2:16 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

STATEMENT OF PURPOSE

The City of West Sacramento is soliciting proposals from qualified firms or individuals ("Proposer") to provide Engineering and Design Services for the replacement of HVAC systems at the Police Department. More details on the City's needs for this work are provided in the Scope of Work .

Each qualified Proposer is to submit a proposal in conformity with the terms of this Request for Proposal ("RFP") by the deadline below ("Proposal"). The Proposer selected by the City pursuant to the terms of this RFP and the City's contracting procedures, if any is selected, is referred to herein as "Contractor."

SYNONYMOUS TERMS

Unless the use indicates otherwise, as used throughout this bid and its attachments, the following terms are synonymous:

a. Firm, Consultant, Supplier, Vendor, Contractor, Successful Bidder, Offeror

b. Purchase Order, Contract, Agreement

c. Services, Work, Scope, and Project

d. Pricing proposal/sheet, Cost proposal/sheet, Rate table/sheet

Background

West Sacramento is a vibrant riverfront community centrally located in Northern California. West Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.

Timeline

Project Release Date:

November 21, 2025

Pre-Proposal Meeting (Mandatory):

December 3, 2025, 11:00am

West Sacramento Police Department
550 Jefferson Blvd, West Sacramento CA 95691
Meet outside front doors. Please NOTE: Due to limited parking availability, it may be necessary to utilize on street parking.

Question Submission Deadline:

December 15, 2025, 5:00pm

Question Response Deadline:

December 18, 2025, 5:00pm

Proposal Submission Deadline:

December 22, 2025, 2:00pm

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541330Engineering Services

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