Project Information

Bid Title

B2026-03 Metro Ethernet (E-Rate) RFP

Issuing Agency

San Dieguito Union High School District

Location

California

Published Date

Nov 6, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

B2026-03 Metro Ethernet (E-Rate) RFP

Attachment Preview

Request For Proposals

B2026-03

For

Metro Ethernet (E-Rate) RFP

Submittal Due on or Before:

3:15:00 PM PST on Friday, December 12, 2025

Deliver or Mail To:

San Dieguito Union High School District

Attn: Purchasing Department

710 Encinitas Blvd.

Encinitas, CA 92024

For Additional Information email:

e-rate@sduhsd.net

INDEX

DOCUMENT TITLE

PAGE(S)

Notice of Request for Proposal (RFP)………………………………………… 3

Introduction…………………………………………………………..…………… 4

Information for Proposers…………………...……………………...…………… 7

Contents of Proposals..………………………………………………………… 16

Submittal Requirements………….……………………………………………… 19

Evaluation and Selection Process……………………………………………… 20

Agreement*……………………………………..……………………………….. 21-25

Proposal Form and Required Forms*…………………………………………. 26-41

Attachment A………………………………………………………………………. 42

Proposal Quotation Sheets*……………………………………………………… 43-44

*Must be completed in their entirety, signed and returned with your

proposal package.

It is the vendor’s responsibility to check for any addenda posted on the USAC

website: https://www.usac.org/e-rate/

and on the District’s website:

https://www.sduhsd.net/Departments/Business-Services/Purchasing/Current-

Bids/index.html

NOTICE OF REQUEST FOR PROPOSAL (RFP)

NOTICE IS HEREBY GIVEN that the San Dieguito Union High School District of San Diego County, California

(“District”), acting by and through its Board of Education (“Board”), will receive up to, but no later than 3:15 PM

PST on Friday, December 12, 2025, sealed proposals for:

B2026-03 Metro Ethernet (E-Rate) RFP

Each proposal must conform and be responsive to this Notice of Request for Proposal, the Information for

Proposers, the Specifications, and all other documents comprising the pertinent Contract Documents. Copies of the

RFP documents are now on file and may be obtained via direct download from the District’s website:

https://www.sduhsd.net/Departments/Business-Services/Purchasing/Current-Bids/index.html or in the Form 470 or

by emailing e-rate@sduhsd.net.

The District intends to obtain maximum funding discounts under the Federal Communications Commission’s E-rate

program for eligible services and equipment procured as a result of this Proposal. Qualified vendors must provide

their Service Provider Identification Number (SPIN) and Federal Registration Number (FCC-FRN) with the

proposal. Vendors must be willing to work within the requirements of the E-rate program and must be able to

provide all necessary documentation and apply billing per the terms of the E-rate program.

Sealed proposals shall be received at the location specified below, and shall be opened at the stated time and

place:

San Dieguito Union High School District

Purchasing Department

Attn: Laura Medina, Contracts Analyst

710 Encinitas Blvd.

Encinitas, CA 92024

Date of Opening: Friday, December 12, 2025

Time of Opening: 3:15:00 PM PST

Responses must be sealed and clearly marked “B2026-03 Metro Ethernet (E-Rate) RFP”. Facsimile or electronic

copies of the proposal will not be accepted. It is the proposer’s responsibility to ensure its proposal is received in

the Purchasing Department by the date and time specified above. Any proposal that is received in the Purchasing

Department after this date and time shall be deemed non-responsive and returned to the proposer unopened.

All forms must be completed, signed, and returned with the proposal. The Contract, if awarded, will be based on the

evaluation criteria identified in the proposal documents, with price being the most heavily weighted criteria. The

District reserves the right to reject any or all proposals, to accept or reject any one or more items, or to

waive any irregularities or informalities in the proposal or in the proposal process.

No proposer may withdraw its proposal for a period of sixty (60) days after the date set for the opening of the

proposals. In the event of identical proposals, the Board may determine by lot which proposal shall be accepted per

Public Contract Code § 20117.

The San Dieguito Union High School District is committed to providing equal educational, contracting and

employment opportunity to all in strict compliance with all applicable state and federal laws and regulations.

San Dieguito Union High School District

San Diego County, California

Publication: The San Diego Daily Transcript

Publication Dates: November 7 and November 14, 2025

B2026-03 Page 3 of 44

INTRODUCTION

1. BACKGROUND: The San Dieguito Union High School District (“District”) is a public school

district located in San Diego County, California. The District’s territory includes communities in

Pacific Highlands Ranch, Del Mar, Carmel Valley, Solana Beach, Carlsbad, and Encinitas. The

District serves approximately 13,334 students at 10 school sites.

2. STATEMENT OF WORK: The District is requesting proposals from qualified

Telecommunications or Internet Service Providers who meet or exceed the requirements stated

within the proposal. The District plans to apply for E-Rate funding under this contract and as

such requires all vendors participating in this opportunity to be registered with the Universal

Service Administration Company, Schools and Libraries Division, E-Rate Program, prior to

proposal submission. Vendor must maintain active status throughout the term of the contract.

The District is seeking proposals for WAN Ethernet or Internet Services from the Earl Warren

Middle School, located at 155 Stevens Ave, Solana Beach, CA 92075 to each school and facility

site or direct Internet connections. (See Attachment A for Site Listing.)

The District is looking for a cost effective, reliable, high speed Ethernet or Internet solution.

Currently, AT&T provides Switched Ethernet on Demand service (ASEoD) for Earl Warren MS

and 12 remote sites. The remote site circuits operate at a range of 1000MB to 4000MB each.

Earl Warren MS hosts 2 x 10 GB circuits. The District also has a connection to the San Diego

County Office of Education, who provides their Internet Service. The network topology consists

of the Earl Warren MS as a hub, with connections to each school location.

The District wishes to maintain the same service levels provided by the existing ASEoD service,

with the option to increase bandwidth in the future if necessary. Therefore, the District is

requesting proposals for WAN Ethernet and/or Internet services that can be implemented in a

cost-effective way, and with assurances of reliability, performance, capacity, and room for growth.

Proposed services must support data, voice and video communications between the District

Office and school sites. Provider must support Quality of Service levels to data traffic to provide

priority to designated network applications such as Voice over IP.

The District prefers to provide and manage its own data network routers in order to maintain

control of its internal network addressing, quality of service, and equipment. All equipment

currently owned and operated by the District is manufactured by Cisco Systems. Provider

services and equipment will need to fully integrate with the Districts equipment. If managed

services are offered, responses need to indicate how the provider will take into account District’s

needs about network addressing, quality of service, and equipment configuration to meet

District’s needs, and problem resolution.

Proposals must specify the cost of installation, including any construction work and recurring

service charges. For cost calculations take into account that at all sites the MPOE and DMARC

reside in the same closet. The District will provide a fiber run from the DMARC to the Main

Distribution Frame (MDF) location at the sites where it is necessary. All closets have a back

board with enough space to accommodate connections to the provider’s services. There is

electrical power and outlets in all closets for service provider’s equipment, if required.

Responses to this proposal solicitation should include a detailed description of the network

design, technologies used, and diagrams of proposed solution. The District also requires details

B2026-03 Page 4 of 44

on Customer Premises Equipment (CPE) needed to connect the District’s internal networks to

high speed optical network services, including description of physical interfaces needed to

connect District’s equipment to provider’s equipment, as well as the cost to the District, if any.

Proposals must include details of Service Level Agreement (SLA) terms applicable to the services

being requested in this RFP. This information should indicate uptime rating, timeframe for

resolution of service interruption, as well as what penalties against the service provider and how

they are applied when the service provider fails to comply with SLA terms.

The proposer must have a proven track record in the management and provisioning of high

speed optical network services.

All eligible vendors must have repair facilities and maintenance and repair crews in San Diego

County. Technicians must be able to respond to problem calls within two (2) hours for repairs. It

is imperative that service problems be addressed as quickly as possible for the safety of our

student population.

It is the vendor’s responsibility to notify District staff of all planned outages a minimum of 48 hours

in advance. Information provided shall include start date and time, anticipated end date and time,

and a reasonable explanation of the purpose of the outage and a vendor provided reference

ID/ticket number.

The vendor must also notify designated District staff of all unplanned network outages within thirty

(30) minutes after the commencement of the outage. Information provided shall include the

anticipated repair date and time, an explanation of the reason for the outage and a vendor

provided reference ID/ticket number. Within two (2) hours after repairs are completed, the District

will be provided a detailed explanation of the nature of the outage and its resolution.

At the time of transition to a new service provider, the provider must ensure service will be

switched over to its network without significant interruption of communications between all our

remote sites and the District office.

The District will not be obligated to purchase the services described herein.

The District plans to use E-Rate discounts for all requested services. All proposers must have a

Service Provider Identification Number (SPIN), which is distributed by the Universal Services

Administration Company (USAC).

The District plans to request discounts under the California Teleconnect Fund (CTF) program.

Provider’s services must be eligible for CTF discounts.

The District will honor only one proposal per vendor. Where multiple agents of a single vendor

submit proposals, only the first proposal received will be opened. At the discretion of the service

vendor, the vendor’s own proposal may preempt any proposal received from their agents.

All proposals must be returned to the San Dieguito Union High School District – Purchasing

Department, 710 Encinitas Blvd., CA 92024 by 3:15:00 PM PST on Friday, December 12,

2025, no exceptions. All proposals must be returned in a sealed envelope. The envelope must

identify the Proposal Number, Opening Date and Time and Company Name. Proposals being

sent via express mail must have proposal documents enclosed in an interior envelope and must

identify the Proposal Number, Opening Date and Time and Company Name as stated above.

Questions related to the proposal documents are to be in written form and should be emailed to

e-rate@sduhsd.net. Requests for Information (RFI) must be requested prior to 2:00:00 PM PST

B2026-03 Page 5 of 44

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