Project Information

Bid Title

R201-26 RESIDENCE HALL SUMMER CLEANING SERVICES

Issuing Agency

William Paterson University

Location

New Jersey

Published Date

Feb 25, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

R201-26 RESIDENCE HALL SUMMER CLEANING SERVICES

This RFP is for a multi-year contract to clean seven (7) residence halls each summer on the campus of William Paterson University.

Mandatory Pre-Proposal Meeting and Site Inspection - March 18, 2026 10:00 AM.  Meet at High Mountain East Residence Hall Room G06 located on the main campus of William Paterson University at 300 Pompton Road Wayne, New Jersey 07470.  Parking is available in upper tier of Lot 5.

If due to inclement weather or for any other reason, the University is closed on this day, the mandatory pre-bid meeting and site inspection will be held on the next business day that the University is open.

Last Day to Submit Written Questions - March 25, 2026 4:30 PM  All questions received and the answers will be posted to this webpage no later than April 2, 2026.

If necessary Addendum No 1. will be issued on April 2, 2026.

Proposal Submission Due - April 14, 2026 by or at 2:00 PM.

RFP Documents:

RFP - RFP R201-26 Residence Hall Summer Cleaning FINAL.pdf

Unit Price File - R201-26 UnitPriceFile FINAL.xlsx

Attachment 1 - R201-26 Attachment No. 1 Total Square Footage to Clean.xlsx

Attachment 2 - R210-26 Attachment No. 2 Cleaning Inspection Checklist.pdf

Attachment 3 - R201-26 Attachment No. 3 Summer Cleaning Schedule FINAL.pdf

Terms, Conditions and Forms - RFP R201-26 Advertised RFP Terms Conditions Forms.zip

Attachment Preview

Request for Proposal No. R201-26

Residence Hall Summer Cleaning Services

Event

Mandatory Pre-bid Meeting and Site Inspection

High Mountain East residence hall room G06

RFP Question Cut Off Date

(Refer to RFP Section 1.3.2 for more

information.)

Addendum (To be issued if necessary.)

Bid Proposal Submission Due Date

(Refer to RFP Section 1.3.3 for more

information.)

Date

March 18, 2026

March 25, 2026

April 2, 2026

April 14, 2026

Time

10:00

AM

4:30

PM

N/A

2:00 PM

Dates are subject to change. All changes will be reflected in Addendum to the

RFP which will be posted on the Purchasing Department webpage.

RFP Issued By

William Paterson University Purchasing Department

College Hall Room 320

358 Hamburg Turnpike, Wayne, NJ 07470

Phone: 973.720.2101 http://www.wpunj.edu/purchasing/

Assigned Purchasing Contact: Steve Sondey

Telephone No: 973-720-2862

E-mail: sondeys@wpunj.edu

Date: February 25, 2026

Page 1 of 25

Table of Contents

SECTION

Notice to Bidders Advertisement

1.0 Information for Bidders

1.1 Purpose and Intent

1.2 Background

PAGE

3

4

4

4

SECTION

3.13 Collective Bargaining

PAGE

12

3.14 Pricing

12

4.0 Bid Proposal Preparation and

12

Submission

5.0 Special Contractual Terms & Conditions 14

1.3 Key Events

4

6.0 Proposal Evaluation

17

1.4 Additional Information

5

7.0 Contract Award

18

2.0 Definitions

6

8.0 Contract Administration

18

3.0 Scope of Work

7

9.0 Signature Page

20

3.1 General

7 10.0 Price Sheet

21

3.2 Cleaning Products

7 11.0 Bidder Qualifications

22

Specification

3.3 Annual Update

3.4 Location and Sq. Footage

7 12.0 Bidder References

23

3.5 Cleaning Specification for

8 13.0 Bidder Terminated Contracts

24

Rooms and Bathrooms

3.6 Appliance Cleaning

8 14.0 Cooperative Purchasing

25

3.7 Floor Stripping and Waxing

9

3.8 Cleaning Specification for

9

Public Spaces

3.9 Window Closure

10

3.10 Inspection and Invoicing

10

3.11 Schedule

10

3.12 Contractor Personnel

11

WPUNJ _RFP#R201-26 FINAL

02/25/26

Page 2 of 25

Notice Print Date: February 26, 2026 in The Star-Ledger

NOTICE TO BIDDERS

RFP # R201-26

PUBLIC NOTICE is hereby given that sealed request for proposals for Residence Hall

Summer Cleaning Services at William Paterson University of New Jersey will be

received in accordance with the posted bid documents by the University’s Director of

Purchasing until 2:00 P.M. on April 14, 2026 at which time all proposals will be publicly

opened in in a Zoom video conference and results posted to the William Paterson

University Purchasing Office website.

A mandatory pre-bid meeting and site inspection is scheduled for 10:00 A.M. March

18, 2026. Meet at High Mountain East residence hall room G06 located on the main

campus of William Paterson University at 300 Pompton Road Wayne, New Jersey 07470.

Parking is available in upper tier of Lot 5. If due to inclement weather or for any other

reason, the University is closed on this day, the mandatory pre-bid meeting and site

inspection will be held on the next business day that the University is open.

Bid documents may be accessed at the following link:

http://www.wpunj.edu/purchasing/bid.html.

Bidders may not submit more than one proposal. William Paterson University of New

Jersey may reject any or all proposals or waive any informalities in accordance with

applicable law. No proposals shall be withdrawn for a period of sixty (60) days

subsequent to the opening of the proposals.

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and

N.J.A.C. 17:27 et seq. Equal Employment Opportunity and Affirmative Action.

Steve Sondey – Director of Purchasing

WPUNJ _RFP#R201-26 FINAL

02/25/26

Page 3 of 25

1. INFORMATION FOR BIDDERS

1.1. PURPOSE AND INTENT

1.1.1. PURPOSE: The purpose of this Request for Proposal (RFP) is to solicit bid proposals

for services to be performed on the campus of William Paterson University of New Jersey, 300

Pompton Road, Wayne, NJ 07470.

1.1.2. INTENT: Based on this RFP, the University intends to award a contract to the

responsible bidder whose bid proposal, conforming to this RFP, is most advantageous to the

University, price and other factors considered.

1.1.3. TERMS: William Paterson University standard Terms & Conditions (see attachment

marked Terms & Conditions) will apply to all contracts or purchase agreements. These terms

are in addition to the terms and conditions set forth in this RFP and should be read in

conjunction with them unless the RFP specifically indicates otherwise.

1.2. BACKGROUND

1.2.1. CURRENT CONTRACT: There is no existing contract for these services.

1.2.2.THE UNIVERSITY: William Paterson University is a public institution of higher

education established pursuant to Chapter 64 of the laws of the State of New Jersey

(N.J.S.A. 18A: 64-1, et seq.)

William Paterson University is the third oldest public institution in New Jersey,

chartered in 1855 in the city of Paterson. The University is named for William Paterson

(1745-1806), the New Jersey patriot who was a signer of the Constitution, one of New

Jersey’s first U.S. senators, New Jersey’s second governor, and a U.S. Supreme Court

Justice.

Set on 370 wooded acres in Wayne and North Haledon, New Jersey, the University’s

main campus and four remote sites are just three miles from the historic Great Falls in

Paterson yet just 20 miles from the rich cultural, artistic, and commercial life of New

York City. The University has over 9,000 students and employs approximately 400 full

time faculty. The main campus includes 40 buildings totaling 1.9 million square feet.

Granted university status in 1997, William Paterson University is one of the nine state

colleges and universities of the State of New Jersey (“the State”), with a mission that

incorporates teaching, research and creative activity and service. The State legislature

annually appropriates funds to support the University’s operations. Under the law, the

University is an instrumentality of the State with a high degree of autonomy.

1.3. KEY EVENTS

1.3.1. PRE-BID MEETING AND SITE INSPECTION: A mandatory pre-bid meeting and

site inspection is scheduled for 10:00 A.M. March 18, 2026. Meet at High Mountain

East residence hall room G06 located on the main campus of William Paterson

University at 300 Pompton Road Wayne, New Jersey 07470. Parking is available in

upper tier of Lot 5. If due to inclement weather or for any other reason, the

University is closed on this day, the mandatory pre-bid meeting and site inspection

will be held on the next business day that the University is open.

WPUNJ _RFP#R201-26 FINAL

02/25/26

Page 4 of 25

1.3.2. QUESTION AND ANSWER PERIOD: The University will accept only written

questions from all potential bidders in accordance with the procedure outlined in this RFP. All

questions are to be submitted in writing via e-mail to Steve Sondey, Director of Purchasing at

sondeys@wpunj.edu. All questions received will be answered and posted to the Purchasing

Department’s website.

1.3.2.1. The last day to submit questions is 4:30 PM on March 25, 2026.

1.3.3. SUBMISSION OF BID PROPOSAL: In order to be considered for award, the bid

proposal must be received by the William Paterson University Purchasing Department before

or at the submission due date and time. Any bid proposal NOT received on time at the

location indicated below will be rejected.

1.3.3.1. Proposals are to be submitted as an electronic PDF attachment e-mailed to

purchasing@wpunj.edu. It is the responsibility of the bidder to assure its bid

reaches the William Paterson University Purchasing Department on time.

1.4. ADDITIONAL INFORMATION

1.4.1. ADDENDA: In the event that it becomes necessary to revise this RFP, such

clarification or revision will be by addendum. All addenda to this RFP will become part of the

RFP and part of any contract awarded as a result of this RFP.

1.4.2. BIDDER RESPONSIBILITY: The bidder assumes sole responsibility for the complete

effort required in submitting a bid proposal in response to this RFP. No special consideration

will be given after bid proposals are opened because of a bidder’s failure to be knowledgeable

as to all of the requirements of this RFP.

1.4.3. COST LIABILITY: The University assumes no responsibility and bears no liability for

costs incurred by a bidder in the preparation and submittal of a bid proposal in response to this

RFP.

1.4.4. CONTENTS OF BID PROPOSAL AND CONFIDENTIALITY: Subsequent to bid

opening, all information submitted by bidders in response to the RFP is considered public

information, except as may be exempted from public disclosure by the Open Public Records

Act, N.J.S.A. 47:1A-1 et seq., and common law.

A bidder may designate specific information as not subject to disclosure when the bidder has a

good faith legal/factual basis for such assertion. The University reserves the right to make the

determination and will advise the bidder accordingly. The location in the bid proposal of any

such designation should be clearly stated in a cover letter. The University will not honor any

attempt by a bidder either to designate its entire bid proposal as proprietary and/or to claim

copyright protection for its entire proposal.

By signing this RFP response, the bidder waives any claims of copyright protection set forth

within the manufacturer’s price list and/or catalogs. The price lists and/or catalogs must be

accessible to the University and cooperative purchasing partners and thus have to be made

public to allow eligible purchasing entities access to the pricing information.

All bid proposals, with the exception of information determined by the University or the Court

to be proprietary, are available for public inspection after the Letter of Intent to Award is

WPUNJ _RFP#R201-26 FINAL

02/25/26

Page 5 of 25

Commodity Codes

• NAICS 561720Janitorial Services

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