Project Information

Bid Title

Tornado Recovery Zone Heating Utility Assistance NOFA

Issuing Agency

City of St. Louis

Location

Missouri

Published Date

Nov 21, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Tornado Recovery Zone Heating Utility Assistance NOFA

Sponsor: Department of Health

Procurement Type: Notice of Funding Availability

Starting Date: 11-21-2025

Closing Date: 12-05-2025

Closing Time: 04:00 PM

Summary

The City of St. Louis Department of Health is accepting applications to provide Heating Utility Assistance to tornado impacted residents.

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   Tornado Recovery Zone Heating Utility Assistance Notice of Funding Availability Document
   
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THE CITY OF ST. LOUIS

DEPARTMENT OF HEALTH

NOTICE OF FUNDING AVAILABILITY

AND

APPLICATION REQUIREMENTS

TORNADO RECOVERY ZONE

HEATING UTILITY ASSISTANCE

(HOUSEHOLD WARMING)

ISSUANCE DATE: November 21, 2025

DUE DATE: December 5, 2025

City St. Louis Department of Health

1200 Market Street, Room 4051

St. Louis, MO 63103

Note: If this NOFA was downloaded from the City of St. Louis Website each applicant must provide contact information to the NOFA

contact person in order to be notified of any changes in this NOFA document.

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TABLE OF CONTENTS

I. Purpose and Intent............................................................................................................ 3

II. Contact Person & Questions ............................................................................................ 4

III. Submission ......................................................................................................................... 5

IV. Required Qualifications & Certifications ....................................................................... 5

V. Method of Compensation ................................................................................................. 5

VI. Scope of Services ............................................................................................................... 6

VII. Required Application Contents ....................................................................................... 8

VIII. Program Narrative............................................................................................................ 9

IX. Application Evaluation & Selection Criteria (Scoring)............................................... 10

X. Living Wage..................................................................................................................... 11

XI. Miscellaneous Terms and Conditions Applicable to NOFA ....................................... 12

A. Indemnification ................................................................................................... 12

B. Amendments ........................................................................................................ 12

C. Right to Withdraw Application ......................................................................... 13

D. Contents of Applications .................................................................................... 13

E. Respondents Responsibility ............................................................................... 13

XII. Insurance Requirements ................................................................................................ 13

XIII. Service Contract Prevailing Wage ................................................................................ 14

XIV. Earnings Tax Requirements .......................................................................................... 14

XV. Additional Terms to be Required in Subawards ......................................................... 15

XVI.

A. Recordkeeping & Audits .................................................................................... 15

B. Non-Discrimination Policy ................................................................................. 16

C. Public Records Law ............................................................................................ 16

D. Unauthorized Aliens Affidavit ........................................................................... 16

E. Anti-Discrimination Against Israel Act ............................................................ 16

F. Indemnification ................................................................................................... 16

G. Subject to Appropriation of Funds ................................................................... 17

H. Prohibition on Limitation of Liability Clauses ................................................ 17

I. Termination ......................................................................................................... 17

Governing Law and Venue ............................................................................................ 18

XVII. Additional Legal Requirements Including Federal Reporting ................................... 18

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ESTIMATED SCHEDULE (SUBJECT TO CHANGE):

Date

November 21, 2025

December 28, 2025

December 5, 2025

January 1, 2026

December 31, 2026

Activity/Time

Issuance of Notice of Funding Availability

Final Submission of Questions to Contact Person

Applications Due – No Later than 4:00 pm CDT

Tentative Contract Start Date

Tentative Completion of the Project Period with renewal

possible

I. Purpose and Intent

This Notice of Funding Availability (“NOFA”) is for Tornado Recovery Zone Heating Utility

Assistance (Household Warming) to help assure residents impacted by the May 16, 2025

devastating tornado have access to Heating Utility Assistance Services (gas and electric utilities,

heating and heating equipment).

The City of St. Louis Department of Health (“DOH”) is accepting applications to provide

Heating Utility Assistance, described below, funded with Five Hundred Thousand Dollars

($500,000.00) from the Rams Settlement Funds appropriated by the Board of Aldermen for

tornado relief and recovery efforts for St. Louis residents (Ordinance 72009).

On May 16, 2025 the City of St. Louis experienced its first deadly tornado since 1959, claiming

the lives of 5 souls. The National Weather Service estimated the tornado at its peak as an EF-3

twister with winds at its height of 152 mph, cutting a path nearly a mile wide northeastward on the

ground for 8 miles (27 minutes) primarily in North City (including the neighborhoods of Fountain

Park, Ville, Greater Ville, O’Fallon, Penrose, Visitation Park, North Riverfront, Academy, Lewis

Place, Kingsway East, Kingsway West, Baden, Fairground, Mark Twain, DeBaliviere Place,

Skinker DeBaliviere, Wydown Skinker, Vandeventer and Central West End), beginning around

2:39 p.m. It is estimated that approximately 5000 buildings were damaged, resulting in an

estimated infrastructure cost of $1.6 billion, and critically impacting many lives.

The City of St. Louis Department of Health is seeking to contract with experienced, reputable,

capable community-based nonprofit organization(s) to provide, and document as described below,

heating utility assistance to persons who reside in, and were impacted by the Tornado Zone (set

forth in Diagram 1)

The purpose of this NOFA is to promote and ensure the fairest, most efficient means to obtain the

benefits of the most qualified, responsive, and responsible proposal. Hereinafter, organizations

interested in submitting a proposal in response to this NOFA shall be referred to as “Respondents.”

The City of St. Louis is not obligated to award funds to any provider, nor is the City of St. Louis

liable for any costs incurred by the organizations in the preparation of applications. Nothing in this

NOFA, nor in any application in response to this NOFA, is intended to be, nor should anything be

construed as, an offer of engagement. Selection of a Respondent shall not be construed as an offer

of engagement unless and until a contract is fully negotiated and fully executed by all parties. The

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City retains the right to award parts of the available funds to several Respondents, not to issue any

funds, and/or to re-solicit applications.

The City reserves the right to reject any and all applications submitted and to waive any and/or all

non-material irregularities pertaining to the submission of the application. Additionally, any and

all projects elements, requirements and schedules are subject to change and modification. The City

also reserves the right to modify, suspend, or terminate at its sole discretion any and all aspect(s)

of the NOFA process to obtain further information from any and all Respondents, and to waive

any defects as to form or content of the NOFA or any responses by any Respondents. All submitted

materials will become the property of the City, may become public documents at any time during

the awarding process, and will become public documents at the conclusion of the awarding

process. Any and all documents submitted by Respondents may become public if and when they

are submitted to any advisory or legislative public body, or pursuant to the Missouri Sunshine

Law. By applying to this NOFA, each Respondent acknowledges having read this NOFA in its

entirety and agrees to all terms and conditions set out herein.

II. Contact Person & Questions

Please direct all communications regarding this NOFA with a clearly marked subject heading of

“NOFA – TORNADO RECOVERY ZONE HEATING UTILITY ASSISTANCE

(HOUSEHOLD WARMING)” to:

Craig Schmid at the following email address: schmidc@stlouis-mo.gov

No contact with other City employees or personnel is permitted.

Questions must be submitted no later than November 28, 2025 unless the Department of Health

provides an addendum to this NOFA as part of rolling acceptance of applications to expend all

funding. The Department of Health will maintain a list of all organizations or individuals

requesting copies of this NOFA and will ensure that copies of all questions and responses shall be

made available in writing to each organization on such list, when requested. Answers will also be

publicly posted at https://www.stlouis-mo.gov/government/procurement/index.cfm#rfp .

Questions should be asked in consecutive order, from beginning to end, following the organization

of this NOFA. Each question should begin by referencing the NOFA page number and section

number to which it relates. All contacts and questions must be submitted in writing to the

designated contact person by sending an e-mail to him with a clearly marked subject heading of

“NOFA – TORNADO RECOVERY ZONE HEATING UTILITY ASSISTANCE (HOUSEHOLD

WARMING)”.

Respondents should not otherwise contact the City directly, in person, by telephone, facsimile, or

by e-mail, concerning this NOFA.

Contact with the City after the submission of an application is limited to status inquiries only and

such inquiries are to be directed only to the above-named individual by email with a clearly marked

subject heading of “NOFA – TORNADO RECOVERY ZONE HEATING UTILITY

ASSISTANCE (HOUSEHOLD WARMING)”. Any further unsolicited contact or information

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about the NOFA to the City or any of its personnel will be considered an impermissible

supplementation of the Respondent’s application.

III. Submission

Respondents must submit an application via one email to schmidc@stlouis-mo.gov with a clearly

marked subject heading of “NOFA – TORNADO RECOVERY ZONE HEATING UTILITY

ASSISTANCE (HOUSEHOLD WARMING)” electronically timestamped no later than 4:00

p.m. (CST) on December 5, 2025 and only in standard (8 x 11-inch letter sized) in both Microsoft

Word and PDF formats. Late or incomplete proposals will not be accepted. Applicants must

adhere to the following:

● Must be in the English language.

● Page number limits as set forth below in VII. CONTENTS OF PROPOSAL.

● Double spaced with one-inch margins.

● Use 12-point Times New Roman or Calibri font.

● Number each page at the bottom, except for the cover page.

● Use 8.5 inch by 11-inch page size that can be photocopied

Do not assume that the reader knows your organization or program. Issuing a NOFA does not

obligate the City of St. Louis Department of Health to award a contract to any provider, nor is the

City of St. Louis Department of Health liable for any costs incurred by the organizations in the

preparation of proposals.

The City of St. Louis Department of Health retains the right to award parts of the contract to several

bidders, not to select any bidders, and/or to re-solicit proposals.

IV. Required Qualifications & Certifications

Respondent must demonstrate:

1. The organization has at least five (5) years of experience in successfully working

with utility companies, delivering heating utility assistance services of the nature

identified in this NOFA, and providing documentation.

2. The organization has a history of experience working in the Tornado Recovery

Zone or in locations in the City of St. Louis with similar demographics (race,

gender, age, economic status) to the Tornado Recovery Zone.

3. The organization has demonstrated history of documenting payments to utility

companies.

4. The organization has all insurance coverages, permits, licenses and professional

credentials necessary to perform the services specified in this NOFA.

V. Method of Compensation

Any agreement entered into pursuant to this NOFA will provide compensation on a reimbursement

basis, based on documentation of recipient beneficiaries eligibility and documentation of payments

to utility companies. Utility payments for cooling, purchases of cooling equipment or purchases

of combination heating and cooling equipment are not eligible for reimbursement, because they

are covered by other funding. Any contracts will be funded by the Rams Settlement Funds

appropriated for tornado relief and recovery efforts in ordinance 72009.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541611Administrative Management and General Management Consulting Services

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