Project Information

Bid Title

Invitation for Bids - Gasoline and Diesel # 60550-2026-0007

Issuing Agency

Milledgeville city

Location

Georgia

Published Date

May 30, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Invitation for Bids – Gasoline and Diesel # 60550-2026-0007

Posted: May 29, 2026

The City of Milledgeville is accepting bids for Gasoline and Diesel. Sealed bids will be accepted until 3:30 PM on Wednesday, June 24, 2026. Bid # 60550-2026-0007

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CITY OF MILLEDGEVILLE, GEORGIA

INVITATION TO BID

BID #60550-2026-0007

Gasoline & Diesel

For all questions about this BID contact:

Jacque Huley, CPPB, Procurement Manager/Deputy Clerk

(478) 414-4009 phone

(478) 414-4418 fax

jhuley@milledgevillega.us

Deadline:

Wednesday, June 24, 2026 @ 3:30 p.m.

1.0 INTRODUCTION

The Invitation for Bid is intended to provide interested vendors with sufficient

information to guide them through the development of their proposed bid to provide

gasoline & diesel fuel to the City of Milledgeville.

In responding to this bid, it is important that all vendors follow the prescribed format so

that each vendor will be providing comparable data to that submitted by other vendors

and thus be assured of fair and objective treatment in the City’s review and evaluation

process.

1.2 Schedule of Events

This Invitation for Bid will be governed by the following schedule:

DATES

Release of Bid

Deadline for written questions

Answers to written questions

Proposals due

Saturday, May 23, 2026

Friday, June 12, 2026

Tuesday, June 16, 2026

Wednesday, June 24, 2026 at 3:30 PM

1.3 Restrictions on Communications with Staff

All questions about this bid must be submitted in the following format:

Company Name

1. Question

Citation of relevant section of the bid

Questions must be in writing to the Purchasing Coordinator:

Address: Jacque Huley, CPPB

Procurement Manager/Deputy Clerk

City of Milledgeville

P. O. Box 1900, Milledgeville, GA 31059

127 E. Hancock Street, Milledgeville, GA 31061

E-mail:

jhuley@milledgevillega.us

Fax:

478.414.4418

No questions other than written will be accepted. No response other than written will be

binding upon the City of Milledgeville. Questions will be combined into one list of

questions and responses and will be sent to all vendors who have received the bid

document.

2.0 COMPANY BACKGROUND & EXPERIENCE

2.1 Experience

The vendor will provide a list of all clients for whom similar services, as detailed in this

Bid #60550-2026-0007 Gasoline & Diesel

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bid, have been provided during the past 5 years. The list must include:

• Dates of service

• Name of contact person

• Title of contact person

• Phone number of contact person

The vendor will also disclose any services terminated by the client(s) and the reason(s)

for termination.

Failure to provide this information will disqualify the bid submission.

3.0 BID

3.1 Packaging of Bid

Submissions must be by the following method:

Hard copies in a sealed package containing three (3) signed copies. The sealed

package must be labeled as follows:

(Vendor Name)

BID #60550-2026-0007

Gasoline & Diesel

Vendor response to this bid must consist of the following documents:

• Bid Sheet.

• Documented experience including Letters from three (3) references or list of

three references.

3.2 Submission of Bid

The original and two (2) copies of the bid response must be delivered no later than

3:30 P.M. on Wednesday, June 24, 2026.

Proposals must be submitted to:

City of Milledgeville

127 E. Hancock Street

Milledgeville, GA 31061

Attention: Mrs. Jacque Huley, CPPB, Procurement Manager/Deputy Clerk

Any proposal received after the due date and time will not be evaluated.

3.3 Rejection of Bid/Cancellation of Bid

The City of Milledgeville reserves the right to reject any or all bids, to waive any

Bid #60550-2026-0007 Gasoline & Diesel

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irregularity or informality in a bid, and to accept or reject any item or combination of

items, when to do so would be to the advantage of the City. It is also within the right of

the City to reject bids that do not contain all elements and information

requested in this document. The City reserves the right to cancel this bid at any

time.

4.0 TERMS AND CONDITIONS

4.1 Bid Amendments

The City of Milledgeville reserves the right to amend this bid prior to the proposal due

date. All amendments and additional information will be sent to all vendors who have

received the bid document.

4.2 Bid Withdrawal

A submitted proposal may be withdrawn prior to the due date by a written request to

the Purchasing Coordinator. A request to withdraw a proposal must be signed by an

authorized individual.

4.3 Bid Costs

The cost for developing the bid or the submission of the bid is the sole responsibility of

the vendor. The City of Milledgeville will not provide reimbursement for such costs.

4.4 Responsibilities of Prime Contractor

The successful vendor will be considered as the prime contractor and will be required to

assume total responsibility of services offered in the proposal whether or not the

company is the manufacturer, producer, value added reseller, author, or supplier of the

items. The City of Milledgeville will consider the successful vendor to be the sole point

of contact with regard to all contractual matters, including performance or service

unless otherwise stated.

Prior to final selection, vendors may be required to submit additional information that

the City of Milledgeville may deem necessary to determine the vendor’s qualifications.

4.5 Firm Price

Mark-up Price offered by the vendors will be firm and not subject to increase during the

term of any agreement between the City of Milledgeville and the successful vendor.

4.6 Execution of Agreement

Upon evaluation and acceptance of a bid, successful bidder will have to complete

vendor application documentation before purchase order will be executed. Only after

purchase order has been signed by the City Manager, can delivery begin. In the event

that the successful vendor fails, neglects or refuses to execute the purchase order

within ten (10) days after the mailing of said purchase order, the City of Milledgeville

may at its option terminate and cancel its action in awarding the bid and the purchase

order shall become null and void and of no effect. Incorporated by reference into the

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purchase order will be all of the information presented in or with this bid and the

vendor’s response thereto, and all written communications between the City of

Milledgeville, its agents, and the successful vendor whose bid response is accepted.

4.7 Insurance

Vendor shall purchase and maintain such insurance as is appropriate for the service

being performed and as will provide protection from claims which may arise out of or

result from vendor’s performance of the service and other obligations under this

agreement, whether it is to be performed by vendor, any subcontractor or supplier, or

by anyone directly or indirectly employed by them to perform any of the service, or by

anyone for whose acts any of them may be liable. Before commencement of product

delivery, vendor shall deliver to the city certificates of insurance and other evidence of

insurance which city may reasonably request.

4.8 Exemption from Federal Excise & Sales Tax

The City of Milledgeville is exempt from federal excise tax and sales tax. Delivered

price shall be exclusive of such taxes.

4.9 Statement of Time

Time, when stated as a number of days, shall include Saturdays, Sundays, and legal

holidays.

4.10 Conflict of Interest

If a vendor has any existing client relationship that involves the City of Milledgeville, the

vendor must disclose each relationship.

5.0 SPECIFICATIONS

PRODUCTS:

• Unleaded Gasoline (100% ethanol free)

• Diesel – Low Sulfur

Bid shall be vendor’s mark-up net of taxes and include delivery, freight, and all

applicable product margins. Do NOT include state or federal taxes.

The Vendor’s invoiced price to the City shall be the prevailing Oil Price Information

Service (OPIS) terminal rack price for the most proximate available terminal location to

the City of Milledgeville, plus the Bid Margin, plus state and federal taxes as applicable.

No additional charges outside the OPIS price, Bid Margin, and applicable taxes will be

allowed for the life of the contract. Invoice pricing shall be itemized, showing the OPIS

price, markup, taxes and composite price. City, at its discretion, may require vendor to

provide for viewing copies of OPIS price documentation at no cost for any and all dates

of delivered product.

Bid #60550-2026-0007 Gasoline & Diesel

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Commodity Codes

• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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