Project Information

Bid Title

Purchase of Ice Melt and Road Salt on an Annual Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Apr 15, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

BL058-26 INV

Original Source

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Bid Documents

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Project Description

BL058-26 INV

Purchase of Ice Melt and Road Salt on an Annual Contract

Buyer Contact : Michael.Milstein@GwinnettCounty.com

Opening Date : 05/05/2026 03:00 PM EST

Virtual Bid Opening

Attachment Preview

BL074-23

Page 16

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.

BID SCHEDULE

April 15, 2026

INVITATION TO BID

BL058-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified

contractors for Purchase of Ice Melt and Road Salt on an Annual Contract for multiple departments.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with

the BL058-26 and Company Name. Bids will be received until 2:50 P.M. local time on May 5, 2026 at the

Gwinnett County Financial Services - Purchasing Division – 4th Floor - Nash Building, 75 Langley Drive,

Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be

publicly opened and read at 3:00 P.M. The bid opening will be virtual ONLY. To access the bid opening

virtually, visit the following link: Webex Link or dial 408-418-9388 and enter Conference ID

23420121098##. Apparent bid results will be available the following business day on the website

www.gwinnettcounty.com.

Questions regarding bids should be directed to Michael Milstein, Purchasing Associate II, at

Michael.Milstein@GwinnettCounty.com or by calling 770-822-7811, no later than April 23, 2026. Bids are

legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in

any open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett

County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in

its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate

terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Michael Milstein

Purchasing Associate II

MM/km

The following pages should be returned in duplicate as your bid: Fee Schedule, pages 6-7

References, page 8

Ethics Affidavit, page 9

E-Verify, page 10

Company: _________________________________________________________________

BL058-26

Page 2

REQUIREMENTS

I.

Scope of Work

The successful supplier(s) will be required to provide de-icing salt as specified within the bid documents for the

various Gwinnett County departments as requested on an as needed basis during the contract term. The contract

shall commence upon approval by the Gwinnett County Board of Commissioners for a twelve (12) month period.

Pricing and delivery are to remain firm throughout the initial term of the contract period. Gwinnett County

reserves the right to buy outside of this contract in case of an emergency when the supplier cannot meet the

needs of the County in time. Please refer to Delivery Failures in the general instructions to vendors for more

information on this policy.

The contract may be renewed for four (4) additional annual (12) month periods providing that pricing remains

firm or there is a pre-approved increase, service is satisfactory, both parties are willing to renew, and upon

approval by the Gwinnett County Board of Commissioners.

II.

General Information

A. Quantities on the bid schedule are estimated annual quantities. The County may purchase depending on

requirements and funding. Each department will place orders on an “as-needed” basis.

B. Road salt should be delivered within 1 week of request or as instructed by County representative. Orders

may be fulfilled in multiple deliveries; however, final delivery quantities must match the quantities listed on

the Purchase Order.

C. For forecasted winter weather events road salt should be delivered with 72 hours of request.

D. Deliveries must be made between 7:00 AM and 3:30 PM weekdays only. Deliveries made at other times

may not be paid. A copy of the delivery ticket should be left on-site with County representative.

i.Extended or after-hours delivery may be required during emergency operations as coordinated with

the County.

E. All delivery charges (including freight and fuel) must be listed in the bid pricing.

III.

Product Packaging (Bulk Delivery Excluded)

On each bag delivered to each of the County facilities indicated in the following bid specifications, the name of

the distributor and the manufacturer’s name must be indicated with the item/product number, size, quantity,

brand name, and bag weight. Distributor’s name is not to cover/disguise manufacturer’s information. Failure to

provide labeling with the required information may result in the refusal of delivery, cancellation of order and/or

the return of items that are not in compliance with the bid specifications at which no additional cost will be

incurred by the County. It will be the responsibility of the successful supplier to incur any additional expense

associated with picking up/replacing non-compliant items with items compliant to the bid specifications.

IV.

Bulk Delivery

Solid bulk delivered load shall have a certified weight ticket. All loads shall not exceed legal limits. The County

may, at its sole discretion and at any time, inspect all truck weights. If actual weight, as determined by GCDOT,

in any way varies from the Supplier’s weight ticket, the Department shall only accept an invoice for the actual

weight of the load. The County reserves the right to reject the delivery of product. Standard Operating Procedure

(SOP) 15

Along with each shipment of material, the Supplier shall deliver one set of the “Material Safety Data Sheets”

which shall contain all information under the law and as set forth in policy by the Environmental Protection

Agency and the Georgia Environmental Protection Division.

Suppliers must be able to deliver products described herein to multiple locations as designated on the delivery

locations below.

All shipments shall be F.O.B. Destination, Freight Prepaid and Allowed.

V.

Substitutions

A. No substitutions will be permitted after the award of this bid has been made unless pre-approved in writing by

an authorized Gwinnett County representative. Any substitutions that are received, other than those items

approved/awarded and indicated on the successful suppliers bid documents will result in possible rejection and

cancellation of order. Any approved substitutions must remain at the contracted price.

BL058-26

Page 3

1. Prior approval by the user departments and the Purchasing Division is required for any substituted item

to ensure that the substituted products are acceptable by all departments made part of this bid. Any

products provided to any of the user departments without prior approval/authorization will be returned

at the supplier’s expense and deemed non- compliant.

2. The successful supplier agrees not to assign, transfer, or sublet in whole or in part any items indicated

in this bid.

VI.

Orders

Orders will be placed directly with the successful supplier with a purchase order issued by the individual user

departments on an “as needed” basis. Quantities are approximate annual quantities. Orders are to be filled

regardless of quantity and/or dollar amount. All orders delivered or picked up will require a PO number. Orders

provided without a contract document are not to be considered authorized purchases and may be subject to non-

payment of invoice. All orders must be accompanied by a packing slip and all orders shipped in error, to be

returned are to be picked up within five (5) business days of notification.

VII.

Sample Submission and Testing

A. Material Testing: Under the guidelines of the Department’s Quality Assurance Program, the Supplier is

responsible for all testing to assure the materials supplied meet the current edition of specifications and

contract specifications noted herein. The Department may at any time prior to shipment, after shipment,

during application, or after application pull representative samples. Any failure of material to meet

specifications will result in the Supplier not being paid for the material associated with failure. In addition,

any material already supplied will be reviewed for possible non-compliance.

B. In addition to meeting all specifications as described herein, it shall be the Supplier’s responsibility to assure

that no unacceptable material is delivered under the awarded Contract. Unacceptable material is any

material found not to meet the specifications referenced herein.

a. Supplier shall bear all costs associated with removal, replacement, and retesting of non-compliant

materials.

C. If testing is deemed necessary, samples will be tested in accordance with the Current Edition of the ASTM

standards referenced below and the requirements defined herein. Failing test results may result in the

cancellation of the contract, at the discretion of the Department.

a. American Society of Testing Materials Specification (ASTM) D98 - 15 - Standard Specification for

Calcium Chloride, Current Edition

b. American Society of Testing Materials Specification (ASTM) D632 - 12 - Standard Specification for

Sodium Chloride, Current Edition

VIII.

Delivery Terms/Invoice

A. Delivery should be coordinated with each user department upon award, as orders are placed individually by

each department and will require delivery to various facilities and locations as indicated below in item XII.

B. All products delivered to Gwinnett County under this contract are subject to inspection and verification for

compliance with bid specifications. Gwinnett County reserves the right to refuse delivery or return any items

received that are not labeled properly, damaged, or not in compliance with the bid specifications. Any and all

non-compliance will be documented by County personnel and may have a negative impact on suppliers with

this contract including but not limited to vendor replacement of products, rejection of shipment, possible

cancellation of order and/or re-award of contract which could negatively impact future awards. All cost

incurred to pick up and correct non-compliant or damaged orders will be the sole responsibility of the

successful supplier.

C. Deliveries will be F.O.B. Destination to each location, drop ship only (no inside delivery required). Supplier

shall deliver orders as specified on the issued PO document received and be accompanied with a packing

slip. All invoices shall reflect the bid number, PO document number and the delivery address. All items

ordered from this contract must be invoiced separately from those items ordered which are not a part of

this contract.

F.O.B. Point: Item(s) shall be shipped F.O.B. Destination. The seller shall retain title for the risk of

transportation, including the filing for loss or damages. The invoice covering the items is not payable until

all items are delivered and the contract of carriage has been complete.

BL058-26

Page 4

Delivery Time A.R.O.

After receipt of order (PO document) and all pertinent information necessary from Gwinnett County, please

indicate on the attached Bid Schedule for each item, the number of calendar days required for delivery.

IX.

Delivery Locations

Delivery will be F.O.B. Destination to the following locations: (Subject to change through the life of the contract,

locations may be added and deleted in writing as necessary)

Police Services – Old Macy’s Building

3360 Venture Parkway NW

Duluth, GA 30096

Department of Water Resources –

Lainer Filter Plant

2590 S Waterworks Road

Buford, GA 30518

Department of Water Resources –

Yellow River Water Reclamation

858 Tom Smith Road SW

Lilburn, GA 30047

Department of Community Services –

Parks and Recreation Warehouse

352 Hosea Road

Lawrenceville, GA 30046

**Hours of Delivery at this Location should be

Monday – Friday, 7:00 am. – 2:00 p.m.

(BULK DELIVERY LOCATION)

Department of Water Resources –

Central Warehouse

684 Winder Highway

Lawrenceville, GA 30045

Department of Water Resources –

Crooked Creek Water Reclamation

6556 Plant Drive

Norcross, GA 30092

Department of Water Resources –

F. Wayne Hill Water Resources Center

1500 One Water Way

Buford, GA 30519

(BULK DELIVERY LOCATION)

Department of Transportation –

DOT Central Facility

620 Winder Highway NE

Lawrenceville, GA 30045

Grounds Maintenance Shed Nash Street parking lot

75 Langley Drive

Lawrenceville, GA 30046

(SIGNATURE REQUIRED)

X.

Award

Award will be based on the correct lowest unit of measure price. Gwinnett County reserves the right to make

award of this bid by line item, by section, or to the overall low responsive and responsible supplier bidding the

majority of items, and/or on the basis of uniformity as deemed in the County’s best interest.

XI.

Communications

Individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue

any verbal or written communications regarding a solicitation with any County officer, elected official, employee,

or other County representative without permission of the Purchasing Associate named in the solicitation between

the date of the issuance of the solicitation and the date of the final contract award by the Board of

Commissioners. Violations will be reviewed by the Purchasing Director. If determined that such communication

has compromised the competitive process, the offer submitted by the individual, firm or business may be

disqualified from consideration for award.

BL058-26

Page 5

Product Specifications

Sodium Chloride (Bulk Use)

A. This product will be used by Gwinnett County DOT and Gwinnett County DWR to treat

roadways in preparation for winter events. Please see the following requirements for this

product.

i. This bulk product must be Sodium Chloride (NaCl): ≥ 95% by weight

ii. It must have not have Insoluble matter: ≤ 1.5% and Calcium & magnesium salts: ≤ 3%

1. If the product being delivered to Gwinnett County exceeds either of these amounts

the delivery may be rejected. This will be tested in accordance with ASTM D632-12

B. Gradation of this bulk delivery must be able to pass through type I, sieve no. 8, and be free

flowing.

C. Product the County currently uses is Morton Safe-T-Salt, but the County will accept approved

equivalents.

D. Products should be able to perform at least negative 10 degrees.

Granular Calcium Chloride and Magnesium Chloride blend 50-pound bag

A. This product will be used by Gwinnett County Emergency entities.

B. Chemical Composition Breakdown

a. Calcium chloride (CaCl₂): ~94.8%

b. Sodium chloride (NaCl): ~2.5%

c. Magnesium chloride (MgCl₂): ~0.1%

d. Calcium hydroxide + trace stabilizers: <1%

C. Gwinnett County plans to order these bags per pallet.

D. Products shall be suitable for use on concrete, asphalt, and landscaped areas when applied

per manufacturer recommendations

E. Products should be able to perform at least negative 10 degrees.

Sodium Chloride 50-pound bag

A. This product will be used by all Gwinnett County Departments in preparation for winter

events. Please see the following requirements for this product.

i. This bulk product must be Sodium Chloride (NaCl): ≥ 95% by weight

B. Gwinnett County plans to order these bags per pallet.

C. Products should be able to perform at least negative 10 degrees.

Granular Calcium Magnesium Acetate 50-pound bag

A. Gwinnett County will be using this for application on our parking deck.

B. Chemical Composition Requirements

a. Calcium Magnesium Acetate 60-90%

b. Dolomite (CaMg(CO₃)₂) 5-20%

c. Corrosion inhibitors 1-5%

d. Anti-caking agents <2%

C. Products should be able to perform at least negative 10 degrees.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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