Project Information

Bid Title

WTP Window Replacement Project

Issuing Agency

Village of Glencoe

Location

Illinois

Published Date

Jan 16, 2026

Closing Date

Feb 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-003

Original Source

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Project Description

Description	Opening Date/Time	Closing Date/Time
26-003 WTP Window Replacement Project	January 16, 2026 8:00 AM	February 06, 2026 4:00 PM

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Response Submission Information

Project Name: WTP Window Replacement Project

Due Date: February 6, 2026

Attention: Alex Urbanczyk

Submit Proposal by E-mail to: aurbanczyk@villageofglencoe.org

RFP Number: 26-003

Time: 4:00 p.m. CST

Department: Public Works

Request for Proposal Response

Company Name: _____________________________________________________________________________

Mailing Address: _____________________________________________________________________________

City: ___________________________________________ State: ______________________ Zip: _____________

PROPOSAL ON: WTP Window Replacement Project

Total Not-To-Exceed Price:

NOTE TO PROPOSERS: Any and all exceptions to these specifications MUST be clearly and completely stated in

writing on the proposal sheet. Attach additional pages if necessary. Please be advised that any exceptions to these

specifications may cause your proposal to be disqualified.

Village of Glencoe Request for Proposals: WTP Window Replacement Project

Due: February 6, 2026 4:00 p.m. CST

Page 1

GENERAL TERMS AND CONDITIONS

Section 1: Intent

It is the intent of the Village of Glencoe (“Village”) to contract with a contractor (“Contractor”) for all necessary

labor, expenses and materials to complete WTP Window Replacement Project at the Village of Glencoe Water

Treatment Plant.

Section 2: Proposal Price

Proposer shall offer pricing on the Village’s pricing sheet (page 1 of this document). Proposers must note any items

which the Proposer cannot perform or intends to subcontract. Proposal pricing must remain firm for the term of

the agreement, and Proposers must propose a not-to-exceed price. The not-to-exceed price shall be all-inclusive

of all meetings, telephone calls, transportation, materials, supplies, labor, equipment and any other costs required

to fulfill the scope of work as identified herein.

Section 3: Additional Information and Technical Questions

Proposers are invited to submit a letter of intent to aurbanczyk@villageofglencoe.org. Proposers submitting a

letter of intent will receive a copy of all questions and answers submitted by all proposers, and any subsequent

amendments to this request for proposal. Proposers should also submit questions via email to Alex Urbanczyk at

aurbanczyk@villageofglencoe.org. There is a mandatory site visit at the Glencoe Water Plant on January 27, 2026,

at 10:00 a.m. CST. During the site visit windows will be identified for full replacement or pane replacement.

Measurements may be taken at this time. Questions are due no later than 4:00 p.m. CST on January 30, 2026.

Answers to the questions will be provided on February 4, 2026. Any and all changes to these specifications are

valid only if they are included by written addendum from the Village to all Proposers.

Section 4: Silence of Specifications

The apparent silence of specifications as to any detail or apparent omission from a detailed description concerning

any portion of this document shall be interpreted as meaning that only the best commercial material or practice

shall prevail.

Section 5: Insurance, Hold Harmless and Indemnification

In addition to other standard contractual terms the Village needs, the Village will require the selected contractor

to comply with indemnification, hold harmless and insurance requirements as outlined below:

Contractor shall defend, indemnify and hold the Village, its officers, officials, employees and volunteers harmless

from any and all claims, injuries, damages, losses or suits including attorney fees arising out of or resulting from

the acts, errors or omissions of the Contractor in performance of this Agreement, except for injuries and damages

caused by the sole negligence of the Village.

The Contractor shall procure and maintain, for the duration of this agreement, insurance against claims for injuries

to persons or damages to property which may arise from or in connection with the performance of the work

hereunder by the contractor, his agents, representatives, employees or subcontractors. The cost of such insurance

shall be paid by the contractor. Insurance shall meet or exceed the following unless otherwise approved by the

Village.

A. Minimum Levels of Insurance

1. Comprehensive or Commercial General Liability: $1,000,000 combined single limit per

occurrence for bodily injury, personal injury and property damage.

Village of Glencoe Request for Proposals: WTP Window Replacement Project

Due: February 6, 2026 4:00 p.m. CST

Page 2

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and

property damage.

3. Worker’s Compensation coverage as required by the Industrial Insurance Laws of the State of

Illinois.

B. Other Provisions

The policies are to contain, or be endorsed to contain, the following provisions:

1. General or Commercial Liability and Automobile Liability Coverages

a. The Village, its officials, employees and volunteers are to be covered as additional

insureds with respect to: liability arising out of activities performed by or on behalf of

the contractor; products and completed operations of the contractor; premises

owned, leased or used by the contractor; or automobiles owned, leased, hired or

borrowed by the contractor. The coverage shall contain no special limitations on the

scope of protection afforded to the Village, its officials, employees or volunteers.

b. The contractor’s insurance shall be primary insurance with respect to the Village, its

officials, employees and volunteers. Any insurance or self-insurance maintained by

the Village, its employees or volunteers shall be excess of the contractor’s insurance

and shall not contribute with it.

c. Any failure to comply with reporting provisions of the policies shall not affect

coverage provided to the Village, its officials, employees or volunteers.

d. Coverage shall state that the contractor’s insurance shall apply separately to each

insured against whom claim is made or suit is brought, except with respect to the

limits of the insurer’s liability.

2. All Coverages

a. Each insurance policy required by this clause shall state that coverage shall not be

canceled by either party except after thirty (30) days prior written notice has been

given to the Village.

3. Acceptability of Insurers

a. Insurance is to be placed with insurers with a current Bests’ rating of A- or better, or

with an insurer acceptable to the Village.

4. Verification of Coverage

a. Contractor shall furnish the Village with certificate of insurance and copy of actual

insured endorsements affecting coverage required by this clause. The certificate and

endorsements for each insurance policy are to be signed by a person authorized by

that insurer to bind coverage on its behalf and shall name the Village, its officials,

employees and agents as “additional insureds” except for coverages identified above.

The certificates are to be received and approved by the Village before work

commences. The Village reserves the right to require complete, certified copies of all

required insurance policies at any time.

Section 6: Evaluation/Acceptance of Proposals

The Village will review all proposals and make selections based on qualifications and experience of the contractor,

compliance with the proposal requirements and fees. The Village may accept the proposal that is, in its judgment, the

best and most favorable to the interests of the Village and to the public; reject the low price proposal; accept any item

of any proposal; reject any and all proposals; or waive irregularities and informalities in any proposal submitted or in

the request for proposals process. The waiver of any prior defect or informality shall not be considered a waiver of

any future or similar defect or informality. Proposers should not rely on, or anticipate, any waivers in submitting their

proposals.

Village of Glencoe Request for Proposals: WTP Window Replacement Project

Due: February 6, 2026 4:00 p.m. CST

Page 3

Section 7: Other Terms

No Collusion

In submitting this proposal, the Proposer declares that the only person or party interested in the proposal as principals

are those named herein, and that the proposal is made without collusion with any other person, firm or corporation.

Engagement

The Proposer further understands and agrees that if their proposal is accepted, the individual will enter into an

engagement with the Village to provide the services with fifteen (15) days of receiving notice of the selection.

Payment

All payments for the Services will be made by the Village in conformance with the requirements of the Local

Government Prompt Payment Act (50 ILCS 505).

Village of Glencoe Request for Proposals: WTP Window Replacement Project

Due: February 6, 2026 4:00 p.m. CST

Page 4

WTP WINDOW REPLACEMENT PROJECT

Section 1: Background

The Village of Glencoe is a mature community with a population of approximately 8,800. It is located in the North

Shore region of northern Cook County along Lake Michigan, approximately 24 miles north of downtown Chicago.

The Village is bounded by the City of Highland Park to the north, the Village of Winnetka to the south, the Cook

County Forest Preserve District and Village of Northbrook to the west, and Lake Michigan to the east. The Village

is a non-home rule, special charter municipality which operates under the council-manager form of government.

The Village is a full-service community, with a consolidated Public Safety Department (police, fire and EMS); Public

Works Department that includes all public infrastructure management as well as building, zoning and planning

functions; Finance; Golf operations; as well as the functions of the office of the Village Manager/Clerk.

The Glencoe Water Treatment Plant (WTP) is a conventional surface water treatment facility that purifies and

pumps Lake Michigan water to the 8,800 residents of the Village of Glencoe, Illinois. The WTP uses the

conventional unit process of coagulation, flocculation, sedimentation, filtration, and disinfection to purify the

water before it is pumped out through the Village’s water distribution system to customers.

The Glencoe Water Treatment Plant is responsible for providing high quality drinking water at adequate

pressures and volumes to meet the demands of our residents even when disaster strikes. Disruptions in water

quality and delivery may occur as the result of natural disasters, accidents, and intentional acts. It is our

responsibility to eliminate or reduce the effects of those emergencies.

Section 2: Scope of Services

Provide all labor, materials, and equipment necessary to complete the WTP Window Replacement Project. The

work includes a combination of full window replacements and glass panel replacements across various sizes and

styles. All windows are exterior facing; all interior windows are excluded from this project.

Project Details:

 Total Windows: 29

o Full Window Replacements: 16

Remove existing frame/sash/glazing down to rough opening; install new window unit

(including frame, sash, glazing, weatherproofing, trim, flashing).

o Glass Panel Replacements: 13

Retain existing frame/sash; remove and replace only the glazing and associated

sealant/stops.

o During the site visit windows will be identified for full replacement or pane replacement.

Measurements may be taken at this time.

 Windows vary in size and style.

 Contractor is responsible for:

o Taking accurate measurements for proposal preparation and final fabrication.

o Ensuring proper fit and finish of all installed windows and panels.

o Removal and disposal of existing windows and glass panels.

o Installation of new windows and/or glass panels per specifications.

Contractor Responsibilities:

 Supply all necessary labor, materials, tools, and equipment.

 Verify all dimensions on-site prior to fabrication and installation.

Village of Glencoe Request for Proposals: WTP Window Replacement Project

Due: February 6, 2026 4:00 p.m. CST

Page 5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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