Project Information

Bid Title

Request for Proposals - Concessionaire Magnolia Soccer Complex.pdf

Issuing Agency

City of Salina

Location

Kansas

Published Date

Oct 20, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

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File	Request for Proposals - Concessionaire Magnolia Soccer Complex.pdf	184.7 KB

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City of Salina, Kansas - Parks and Recreation Department

Request for Proposal

Concessionaire at Magnolia Soccer Complex

The City of Salina, Kansas is soliciting proposals for a person/company/organization to provide

concessions for Magnolia Soccer Complex, 2100 E Magnolia, Salina, KS 67401.

Proposals will be taken until Thursday, December 11, 2025, at 2p.m. CST and must be submitted to the

City Clerk in envelopes marked:

Magnolia Soccer Concessions Proposal

Attn: City Clerk

300 West Ash Street Room #205

Salina, KS 67401

Background

The City of Salina takes pride in providing quality concessions service and facilities. The City of Salina

is now seeking a concessionaire to contractually manage and operate all food and beverage services for

all soccer games and tournaments at Magnolia Soccer Complex. The concession operation season

generally runs from late March through late October.

A master schedule of youth and private games along with tournaments will be provided by the Salina

Parks and Recreation Department. Main focuses are:

1) Saturday Youth Games, March – May and September - October (Approximately 20)

2) Weeknight Youth Games, March – October (Approximately 20)

3) Club and/or other games and special events (as scheduled)

Concessionaire Responsibilities:

The selected concessionaire shall:

• Comply with all applicable local, state, and federal laws and regulations.

• Provide a valid Certificate of Liability Insurance, including but not limited to:

o $1,000,000 general liability coverage

o Workers' Compensation

o Listing the City of Salina as an additional insured

• Enter into and abide by the City of Salina Concessions Agreement

• Operate the concession stand during all scheduled events as identified in the master schedule

• Fully equip, supply, and stock the concession stand

• Make two payments annually (by May 15 and July 15) to the City of Salina for the right to be

the exclusive provider of food and beverages at the park

(Historically: $500 per payment; total $1,000 annually)

City of Salina Responsibilities:

The City will provide:

• Utilities, including water, single-phase electricity, and sanitary sewer

• Maintenance of key, city-owned equipment, such as the ice machine, cooler, and microwave

• A master event schedule requiring concession services

Tentative Schedule

Event

Date

Pre-Proposal On-site Meeting Wednesday, November 12, 2025 – 7:00 PM

Proposal Submission Deadline Tuesday, December 11, 2025

Evaluation Period

December 12 – December 31, 2025

Contract Award (Tentative) January 5, 2026

Concession Operations Begin March 23, 2026

Questions and Clarifications

All questions regarding this RFP must be submitted in writing via email. No oral interpretations will be

provided. Answers will be shared with all potential respondents and become part of the official RFP.

Submit questions to:

Travis Scheele, Recreation Superintendent

140 N 5th, Salina, KS 67401

(785) 833-2260

travis.scheele@salina.org

Proposal Submission Requirements

Proposals should include the following information:

1. Cover Letter

2. Name of individual, company, or organization

3. Relevant experience in food service or concessions

4. Proposed menu and pricing

5. Current and/or planned licenses and permits

6. References

7. Availability and ability to operate during scheduled events (i.e. staffing plan, # of employees,

back-up plan, etc.)

8. Financial capacity to fulfill payment requirements to the City

Evaluation Criteria

Each proposal will be evaluated based on the following weighted criteria:

Criteria

Weight

Relevant Experience 20%

Licensing & Compliance 20%

Menu & Pricing

20%

References

20%

Operational Availability 20%

The selected contractor and any personnel assigned to work under this contract may be subject to a

background check as a condition of award and/or prior to beginning work.

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