Project Information

Bid Title

Pavement Management 2026 Slurry Seals - Project No. 26PW02

Issuing Agency

City of Roseburg

Location

Oregon

Published Date

May 12, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Pavement Management 2026 Slurry Seals - Project No. 26PW02 Specification Documents Drawings/Plans Bid Opening Date: Thursday, May 28, 2026 Bid Opening Time: 2:00 p.m. Bid Opening Location: Roseburg City Hall, 3rd Floor Conference Room and Electronically via Zoom - Instructions to join the Zoom meeting will be posted May 27, 2026 Competitive Range: $200,000 - $260,000

Attachment Preview

CONTRACT DOCUMENTS

FOR THE

CONSTRUCTION OF

PAVEMENT MANAGEMENT

2026 SLURRY SEALS

PROJECT No. 26PW02

TABLE OF CONTENTS

CITY OF ROSEBURG

PUBLIC WORKS DEPARTMENT

DOUGLAS COUNTY, OREGON

PREPARED BY:

City of Roseburg

Public Works Dept.

900 SE Douglas Ave.

Roseburg, OR 97470

541-492-6730

TABLE OF CONTENTS

ADVERTISEMENT FOR BID................................................................................................... 2

INVITATION TO BID ............................................................................................................... 3

INFORMATION TO BIDDERS................................................................................................. 5

BIDDER'S CHECK LIST ........................................................................................................ 12

BID FORM ............................................................................................................................. 14

STANDARD BID BOND ........................................................................................................ 20

FIRST TIER SUBCONTRACTOR DISCLOSURE FORM INSTRUCTIONS .......................... 21

FIRST TIER SUBCONTRACTOR DISCLOSURE FORM...................................................... 22

EMPLOYEE DRUG TESTING PROGRAM ........................................................................... 23

PAY EQUITY COMPLIANCE TRAINING .............................................................................. 24

PUBLIC WORKS BOND - PRE-BID NOTICE AND CERTIFICATION................................... 25

CONSTRUCTION CONTRACT ............................................................................................. 26

STANDARD CONTRACT PROVISIONS............................................................................... 29

PUBLIC WORKS BOND FILING CERTIFICATION ............................................................... 37

STANDARD PERFORMANCE BOND................................................................................... 38

PAYMENT BOND.................................................................................................................. 40

LOWEST BIDDER RESPONSIBILITY DETERMINATION FORM ........................................ 42

PREVAILING WAGE RATES FOR PUBLIC WORKS CONTRACTS .................................... 44

GENERAL CONDITIONS ...................................................................................................... 45

SPECIAL PROVISIONS ........................................................................................................ 86

WORK TO BE DONE ............................................................................................................ 87

Page 1 – (Prevailing Wage Projects)

Revised 10/2024

CITY OF ROSEBURG

ADVERTISEMENT FOR BID

Project Name: Pavement Management 2026 Slurry Seals

Project Number: 26PW02

Project Description: Furnish all labor, equipment, materials, and supervision, including public

notification, traffic control, and pavement markings for the construction of approximately 44,961

square yards of asphalt emulsion slurry seal for schedule A, and approximately 2812 square

yards of asphalt emulsion slurry seal for schedule B. The surface treatment shall be machine

applied, asphaltic emulsion slurry seal consisting of crushed aggregate, emulsified asphalt,

fillers, and additives.

Bids are due by 2:00 p.m. on Thursday, May 28th, 2026

All bids will be opened at 2:00 p.m.

Additional forms disclosing first tier subcontractors are due by 4:00 p.m.

No bids shall be received after this date and time.

Contact – Submit bids to:

City of Roseburg City Recorder

900 SE Douglas

Roseburg OR 97470

(541) 492-6866

bids@roseburgor.gov

Address Technical Questions to:

John Perez

900 SE Douglas Ave. Roseburg,

OR 97470

541-492-6892

jalmejo@roseburgor.gov

SOLICITATION DOCUMENTS: Solicitation documents, including contract terms, conditions,

specifications, all attachments, and/or addenda for the Invitation to Bid are available for review

at the above contact address. Bid documents will not be mailed to prospective bidders, but

may be downloaded from OregonBuys through the following internet address:

https://www.oregon.gov/das/Procurement/Pages/oregonbuys.aspx. Bidders without access to

OregonBuys may download the documents at a Plan Center or the City of Roseburg’s website

at https://roseburgor.gov/ under “Bidding Opportunities.”

Bidders must be pre-qualified in accordance with the laws of Oregon and the Information to

Bidders at least ten days prior to the date of bid opening. Bidders must be licensed with the

Oregon Construction Contractors Board and comply with City of Roseburg Municipal Code.

The resulting public works contract is subject to ORS 279C.800 to 279C.870 or the Davis-

Bacon Act (40 U.S.C. 3141 to 3148). No bid will be considered unless the bid contains a

statement that the bidder will comply with the provisions of ORS 279C.840 (Prevailing Wage

Rates).

Page 2 – (Prevailing Wage Projects)

Revised 10/2024

INVITATION TO BID

The City of Roseburg will receive sealed bids or bids submitted via email marked "Bid for

Pavement Management 2026 Slurry Seals, Project No. 26PW02" until the hour of 2:00 p.m.

on Thursday, May 28, 2026, at which time they will be publicly opened and read in person or

virtually. If opened virtually, a link will be posted on the City’s website at

https://roseburgor.gov/bidding no later than 24 hours prior to the opening. When required by

ORS 279C.370, bidders must submit a list of their first-tier subcontractors providing labor, or

labor and materials, no later than 4:00 p.m. that same day. Bids shall be addressed and

delivered to Amy Nytes, City Recorder, City Hall, 900 SE Douglas Avenue, Roseburg, Oregon

97470, or emailed to bids@roseburgor.gov. Any and all bids received after the 2:00 p.m.

deadline for submission, or for which the list of first-tier subcontractors has not been submitted

by 4:00 p.m. that same day, shall be considered nonresponsive and returned to the bidder. All

bidders must list their "Construction Contractors Board" or “State Landscape Contractors

Board” license number as required by ORS 701.021 or 671.530 on the bid form.

The proposed work generally consists of furnishing all labor, equipment, materials and

supervision, including public notification, traffic control, flagging, and pavement markings for

the construction of approximately 44,961 square yards of asphalt emulsion slurry seal for

schedule A, and approximately 2812 square yards of asphalt emulsion slurry seal for schedule

B. The surface treatment shall be a machine applied asphaltic emulsion slurry seal consisting

of crushed aggregate, emulsified asphalt, fillers, and additives. The bids will be evaluated as

unit price pursuant to OAR 137-049-0380(2)(b)]. The proposed work will require the bidder to

meet the highest standards prevalent in the industry or business related to the work to be

performed. Failure to meet such standards may result in a reduction or withholding of payment;

require bidder to provide, at bidder’s own expense, additional work required to meet such

standards; or termination of the contract, with damages being sought. Technical questions

regarding the work to be performed should be addressed to:

John Perez

900 SE Douglas Ave.

Roseburg, OR 97470

541-492-6892

jalmejo@roseburgor.gov

Bids must be accompanied by a certified check, cashier's check, irrevocable letter of credit or

Bid Bond in an amount equal to not less than ten percent (10%) of the total amount of the bid.

Bidders shall state as part of the bid that the provisions of ORS 279C.800 to 279C.870

(Prevailing Wage Rates) shall be complied with; provided however, if the project is subject to

the federal prevailing rates of wage under the Davis-Bacon Act (40 U.S.C. 3141 et seq.) or if

the project is subject to both the state and federal prevailing rates of wage, the bid must contain

a statement by the bidder that contractor and every subcontractor shall pay the higher of the

applicable state or federal prevailing rate of wage to all workers on the project. Bidders must

also certify as part of the bid that the requirements of ORS 279C.505(2) (Employee Drug

Testing Program) shall be complied with. Bidders must be pre-qualified in accordance with the

laws of Oregon and the Information to Bidders. Each bid must contain a statement as to

whether the bidder is a resident bidder, as defined in ORS 279A.120. Bidders are not required

to be licensed under ORS 468A.720 (Asbestos Abatement). However, the successful bidder

shall at all times during the project provide qualified staff on site that is able to identify asbestos

Page 3 – (Prevailing Wage Projects)

Revised 10/2024

containing material. Bidders are hereby notified there are underground pipelines and

structures containing asbestos within the City of Roseburg. If any such material is encountered

during the project, the bidder shall thereupon be required to notify the City and comply with all

requirements of applicable laws and regulations. Unless exempt under ORS 279C.800 to

279C.870, the successful bidder must file a $30,000 Public Works Bond with the Construction

Contractors Board prior to beginning work on the project, and certify that all sub-contractors

have also filed such bond. Bidders must agree to use recyclable products to the maximum

extent financially feasible. Bidders with 50 or more employees and for contracts over

$500,000, are required to possess a certificate issued by the Department of

Administrative Services for completion of pay equity training (NEW).

The City of Roseburg may reject any bid not in compliance with all public bidding procedures

and requirements, including the requirement to demonstrate the bidder’s responsibility under

ORS 279C.375(3)(b), may waive any irregularities, and may reject for good cause any or all

bids upon a finding of the City it is the public interest to do so. The City may also cancel this

invitation in accordance with OAR 137-049-0270.

Dated this 12th day of May, 2026.

CITY OF ROSEBURG, DOUGLAS COUNTY, OREGON

/s/ Amy Nytes, City Recorder

Page 4 – (Prevailing Wage Projects)

Revised 10/2024

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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