Project Information

Bid Title

26-09 JOINT 2026 LMIG

Issuing Agency

Houston County

Location

Georgia

Published Date

Mar 10, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Position:

26-09 JOINT 2026 LMIG

Start Date/Time:

3/10/2026 04:00 PM

End Date/Time:

4/9/2026 10:00 AM

Procedures:

INVITATION TO BID

Bid Number 26-09

JOINT 2026 LOCAL MAINTENANCE AND IMPROVEMENT GRANT

BYRON, CENTERVILLE, PERRY, WARNER ROBINS,

HOUSTON COUNTY GEORGIA

Sealed Bids will be received at the Houston County Public Works Department, 2018 Kings Chapel Rd. Perry, Ga. 31069 until 10:00 AM

Thursday, April 9, 2026 for the following project:

Resurfacing and repairs of various city streets and county roads in

Byron, Centerville, Perry, Warner Robins,

Houston County

Bid and Contract Documents are available at the Houston County web site https://www.houstoncountyga.gov/business/current-bids.cms .

The Joint 2026 LMIG Committee reserves the right to accept or reject any or all bids and to waive technicalities.

The bidder’s E-Verify Number shall be marked on the outside of the bid envelope. A completed “E-Verify Affidavit for Road Construction” shall be included with the bid.

All bids must be accompanied by a Bid Bond in the amount not less than ten percent (10%) of the Total Base Bid. Performance and Payment Bond, each in the amount of one hundred percent (100%) of the total contract amount, will be required of the successful bidder. Bonds must be written by an acceptable Surety Company licensed to do business in the State of Georgia and listed in the Department of Treasury, Circular 570, latest edition.

A mandatory pre-bid conference is scheduled for Tuesday, March 31, 2026 in the Houston County Public Works Office, 2018 Kings Chapel Road, Perry, Georgia. The meeting will begin at 10:00 AM. You must be present at the meeting to be able to submit a bid.

All potential bidders must be GDOT prequalified. For more information, please contact

Houston County Public Works at 478-987-4280.

2026 LMIG Joint Bid Pkg.pdf

Attachment Preview

Joint 2026 LMIG

Bid Package

Bid Number 26-09

Byron, Centerville, Perry,

Warner Robins, Houston County

Joint 2026 LMIG Bid Package

Joint 2026 LMIG Bid Package

Page 1

Byron, Centerville, Perry, Warner Robins,

Houston County

TABLE OF CONTENTS

ITEM

- Invitation to Bid

- Instructions to Bidders

- Notice to Bidders

- Proposal

- Bid Bond

- General Conditions

- E-Verify Affidavit

-Certification of Nonsegregated Facilities

- Maps

Page

3

4

10

11

14

16

23

24

25

Joint 2026 LMIG Bid Package

Page 2

INVITATION TO BID

Bid Number 26-09

JOINT 2026 LOCAL MAINTENANCE AND IMPROVEMENT GRANT

BYRON, CENTERVILLE, PERRY, WARNER ROBINS,

HOUSTON COUNTY GEORGIA

Sealed Bids will be received at the Houston County Public Works Department, 2018 Kings Chapel Rd. Perry, Ga. 31069

until 10:00 AM

Thursday, April 9, 2026 for the following project:

Resurfacing and repairs of various city streets and county roads in

Byron, Centerville, Perry, Warner Robins,

Houston County

Bid and Contract Documents are available at the Houston County web site

https://www.houstoncountyga.gov/business/current-bids.cms .

The Joint 2026 LMIG Committee reserves the right to accept or reject any or all bids and to waive technicalities.

The bidder’s E-Verify Number shall be marked on the outside of the bid envelope. A completed “E-Verify Affidavit for

Road Construction” shall be included with the bid.

All bids must be accompanied by a Bid Bond in the amount not less than ten percent (10%) of the Total Base Bid.

Performance and Payment Bond, each in the amount of one hundred percent (100%) of the total contract amount, will be

required of the successful bidder. Bonds must be written by an acceptable Surety Company licensed to do business in the

State of Georgia and listed in the Department of Treasury, Circular 570, latest edition.

A mandatory pre-bid conference is scheduled for Tuesday, March 31, 2026 in the Houston County Public Works Office,

2018 Kings Chapel Road, Perry, Georgia. The meeting will begin at 10:00 AM. You must be present at the meeting to be

able to submit a bid.

All potential bidders must be GDOT prequalified. For more information, please contact

Houston County Public Works at 478-987-4280.

Joint 2026 LMIG Bid Package

Page 3

INSTRUCTIONS TO BIDDERS

1. Defined Terms: The term "Bidder" means one who submits a Bid directly to Owner, as distinct from a

sub-bidder, who submits a bid to a Bidder. The term "Successful Bidder" means the lowest, qualified,

responsible and responsive Bidder to whom Owner (on the basis of Owner's evaluation as hereinafter

provided) makes an award. The term "Bidding Documents" includes the Invitation to Bid, Instructions to

Bidders, Notice to Bidders, the Proposal, proposed Contract Documents (including all Addenda issued

prior to receipt of Bids) and location maps.

2. Copies of Bidding Documents:

2.1 Complete sets of Bidding Documents must be used in preparing Bids; Owner assumes no

responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding

Documents.

2.2 Owner in making copies of Bidding Documents available on the above terms does so only for the

purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.

3. Qualifications of Bidders: To demonstrate qualifications to perform the Work, each Bidder must be

prepared to submit within five days of Owner's request, written evidence, such as financial data, previous

experience, past litigation history, present commitments and other such data as may be called for in the

General Conditions. Each bidder must be properly licensed in the State of Georgia and on the current

GDOT prequalified contractors list to be considered.

4. Examination of Contract Documents and Site:

4.1 It is the responsibility of each Bidder before submitting a Bid, to (a) examine the Bidding

Documents thoroughly, (b) visit the sites to become familiar with local conditions that may affect

cost, progress, performance or furnishing of the Work, (c) consider federal, state and local Laws

and Regulations that may affect cost, progress, performance or furnishing of the Work, (d) study

and carefully correlate Bidder's observations with the Bidding Documents, and (e) notify Owner

of all conflicts, errors or discrepancies in the Bidding Documents.

4.2 Before submitting a Bid, each Bidder will, at Bidder's own expense, make or obtain any additional

examinations, investigations, explorations, tests and studies and obtain any additional information

and data which pertain to the physical conditions (surface, subsurface and Underground

Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance

or furnishing of the Work and which Bidder deems necessary to determine its Bid for performing

and furnishing the Work in accordance with the time, price and other terms and conditions of the

Bidding Documents.

4.3 The lands upon which the Work is to be performed, rights-of-way and easements for access

thereto and other lands designated for use by Contractor in performing the Work are identified in

the Bidding Documents. All additional lands and access thereto required for temporary construc-

tion facilities or storage of materials and equipment are to be provided by Contractor. Easements

for permanent structures or permanent changes in existing structures are to be obtained and paid

for by Owner unless otherwise provided in the Bidding Documents.

4.4 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder

has complied with every requirement of this Paragraph 4, that without exception the Bid is

premised upon performing and furnishing the Work required by the Bidding Documents and such

means, methods, techniques, sequences or procedures of construction as may be indicated in or

required by the Bidding Documents, and that the Bidding Documents are sufficient in scope and

detail to indicate and convey understanding of all terms and conditions for performance and

Joint 2026 LMIG Bid Package

Page 4

furnishing of the Work.

5. Interpretations and Addenda:

5.1 All questions about the meaning or intent of the Bidding Documents are to be directed to Owner.

Interpretations or clarifications considered necessary by Owner in response to such questions will

be issued by Addenda mailed or delivered to all parties recorded by Owner as having received

the Bidding Documents. Questions received less than three (3) days prior to the date for opening

of Bids may not be answered. Only questions answered by formal written Addenda will be

binding. Oral and other interpretations or clarifications will be without legal effect.

5.2 Addenda may also be issued to modify the Bidding Documents as deemed advisable by Owner.

6. Bid Security: All bids must be accompanied by a Bid Bond in the amount not less than 10 percent (10%)

of the Total Base Bid. Performance and Payment Bond, each in the amount of one hundred percent

(100%) of the total contract amount, will be required of the successful bidder. Bonds must be written by

an acceptable Surety Company licensed to do business in the State of Georgia and listed in the

Department of Treasury, Circular 570, latest edition.

7. (OMITTED)

8. Indemnification: The Contractor must agree to indemnify and to hold the Owner, its employees, and

agents harmless from any and all claims for damages to persons and/or property arising out of or in any

way connected with the performance by Contractor of any work, services, or functions contracted for.

9. Contract Time: The number of days within which, or the dates by which, the Work is to be completed

and ready for final payment shall be from the issuance of the notice to proceed until November 20, 2026

and is set forth in the Proposal and the Agreement.

10. Liquidated Damages: As time is an essential element in this contract, all work shall be completed within

the allotted time as specified in item nine (9) above. For each calendar day that any portion of the road

construction shall remain uncompleted after the end of the time specified, the amount of Four Hundred

Dollars per calendar day ($400.00/day) will be assessed. The amount is assessed not as a penalty, but

as a predetermined and agreed liquidated damages to be used, in part, to pay any additional expenses

incurred by the Owner as a result of being delayed.

11. Substitute or "Or Equal" Items: The materials and equipment described in the Bidding Documents

establish a standard of required function, dimension, appearance and quality to be met by any proposed

substitution. No substitution will be considered unless written request for approval has been submitted

by the Bidder and has been received by Owner at least fifteen days prior to the date for receipt of Bids.

Each such request shall include the name of the material or equipment for which it is to be substituted

and a complete description of the proposed substitute including drawings, cuts, performance and test

data and any other information necessary for an evaluation. A statement setting forth any changes in

other materials, equipment or Work that incorporation of the substitute would require shall be included.

The burden of proof of the merit of the proposed substitute is upon the Bidder. The Owner's decision of

approval or disapproval of a proposed substitution shall be final. If Owner approves any proposed

substitution, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders

shall not rely upon approvals made in any other manner. This paragraph will only apply to major material

and equipment listed in the Proposal.

12. Subcontractors, Suppliers and Others:

Joint 2026 LMIG Bid Package

Page 5

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