Project Information

Bid Title

Pump Station Operation and Maintenance, FY27 - FY29

Issuing Agency

City of Waltham

Location

Massachusetts

Published Date

Apr 28, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Pump Station Operation and Maintenance, FY27 - FY29

Bid Opening:
Wednesday, May 27th, 2026 at 10:00AM Eastern Time

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Meeting ID: 849 8871 0596
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SPECIFICATIONS

AND

CONTRACT DOCUMENTS

FOR

PUMP STATION

OPERATION AND MAINTENANCE

IN

WALTHAM, MASSACHUSETTS

A Virtual Bid Opening will be held:

10:00AM Wednesday May 27th, 2026

CITY OF WALTHAM, MASSACHUSETTS

CONSOLIDATED PUBLIC

W O R K S DEPARTMENT

1 – INVITATION TO BID

FOR

PUMP STATION

OPERATION AND MAINTENANCE

IN

WALTHAM, MASSACHUSETTS

SEALED BIDS for PUMP STATION OPERATION AND MAINTENANCE will be received by the Purchasing Agent

at City Hall, Crystal Philpott, Chief Procurement Officer, 610 Main Street Waltham, MA 02452-5580 until

10:00AM Wednesday May 27th, 2026, at which time they will be publicly opened and read via Zoom. (See

the City’s website for meeting details)

BIDS shall be received only on the Bid forms provided in the Specifications. The Bid forms shall be

properly filled out, placed in a sealed envelope addressed to the Purchasing Agent, Waltham,

Massachusetts, and endorsed "BID FOR PUMP STATION OPERATION AND MAINTENANCE” along

with the bidder's name.

No Bid will be received unless accompanied by cash or treasurer’s check issued by a responsible bank or

trust company, or a bid bond for the sum of five percent (5%) of the contractor's bid price in favor of the

City of Waltham. Should the Bidder selected as the Contractor on any such work fail to execute the Contract

within five days, Sundays and holidays excluded, from the date of mailing a notice to the undersigned at the

address given below that the contract is ready for signature, the amount so received as a bid deposit from

such bidder through his cash or treasurer’s check issued by a responsible bank or trust company, or bid

bond shall become and be the property of the said City of Waltham as liquidated damages; provided, that in

the case of death, disability or other unforeseen circumstances affecting the bidder, such bid deposit may

be returned to him. An award shall then be made to the next lowest responsible and eligible bidder

thereon.

The right is reserved by the City of Waltham to reject any or all bids as may be deemed best for the interests

of the City and the City of Waltham reserves the right to waive any informality in the bids.

The successful bidder will be required to furnish a performance bond and labor and materials payment

bond of an approved surety company in an amount not less than the full amount of the Contract.

Specifications and Bid forms may be obtained via e-mail request at cphilpott@city.waltham.ma.us or by

visiting the City of Waltham website: www.city.waltham.ma.us/open-bids after 10:00AM May 4th, 2026.

The successful bidder shall observe faithfully all statutory requirements and local ordinances.

The City of Waltham specifically reserves the right to delete from the Contract any of the items stipulated in

the Bid should, in its opinion, such action be necessary. The City of Waltham further reserves the right,

should funds be available, to add to the items stipulated in the Bid should, in its opinion, such actions be in

the best interest of the City of Waltham.

By: City of Waltham

Crystal Philpott, MCPPO

Chief Procurement Officer

610 Main Street

Waltham, MA 02452-5580

Tel: 781-314-3244

Email: cphilpott@city.waltham.ma.us

Instructions

INSTRUCTIONS FOR BIDDERS

1. READ ALL DOCUMENTS.

Bidders should familiarize themselves with all the documents contained herein; it is

mandatory that all Bids be in compliance with all the provisions contained in said

documents.

2. FORMS AND ATTACHMENTS.

Bids are to be completed on the forms provided ONLY and enclosed in a sealed envelope

marked on the outside “BID (title)” and the name and address of bidder. Attachments

submitted in addition to the Waltham Purchasing Department produced forms may not be

considered.

3. PRINTED OR TYPED RESPONSE.

All information must be typewritten or printed in ink, including the price the bidder offers

in the space as provided on the bid form.

4. CORRECTIONS.

Bids that are submitted containing cross outs, white outs or erasures, will be rejected. All

corrections or modifications to the original bid are to be submitted in a separate envelope,

properly marked on the outside, “CORRECTION/ MODIFICATION TO BID (title)” and

submitted prior to the bid opening.

ALL DOCUMENTS SUBMITTED WITH YOUR RESPONSE WILL BE INCORPORATED INTO THE

CONTRACT.

5. PRICE IS ALL INCLUSIVE.

Bid prices shall encompass everything necessary for furnishing all items, materials,

supplies or services as specified, and in accordance with the specifications, including

proper packing, cost of delivery, and in the case of services, completion of same, as per

specifications.

6. PRICE DISCREPANCY.

In the event of a discrepancy between the Unit Price and the Extension, the Unit Price shall

prevail.

7. EXCEPTIONS

No Exceptions will be acceptable to the City. The City’s intent is to purchase precisely what

is specified in the document. Only equal or better grade specifications shall be considered

by the City.

8. BID DEPOSITS.

Bid deposits are to be made payable to the City of Waltham. In the event that the

successful bidder fails to execute a Contract within (10) days of the receipt of said

contract, such security shall be retained by the city as liquidated damages. Unsuccessful

bidders’ deposits will be returned immediately following the award to said successful

bidder.

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 561210Facilities Support Services

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