Project Information

Bid Title

RFQ No. 2026-09 Professional Architectural & Engineering Design Services for the Harlingen Multi-Purpose Recreation Center RFQ Notice, Registration and RFQ Packet

Issuing Agency

City of Harlingen

Location

Texas

Published Date

Apr 20, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date	Closing Date
RFQ No. 2026-09 Professional Architectural & Engineering Design Services for the Harlingen Multi-Purpose Recreation Center RFQ Notice, Registration and RFQ Packet	April 20, 2026 8:00 AM	May 12, 2026 2:00 PM

Attachment Preview

Notice is hereby given that the City of Harlingen, TX will receive competitive, sealed bids for:

RFQ No. 2026-09 Professional Architectural and Engineering Design Services for the

Harlingen Multi-Purpose Recreation Center

The City of Harlingen is seeking qualified professional design services for the development of a new Multi-Purpose

Recreation Center aimed at expanding recreational opportunities and promoting community health and wellness. The

proposed project consists of the design of an approximately 25,900-square-foot indoor recreational facility that will serve as

a centralized hub for organized sports, fitness activities, and community programs.

Interested Bidders must register with the Purchasing Office to request a bid packet including specifications and plans at

Purchasing@harlingentx.gov. Packets will be emailed upon registration. Bids must be submitted on or before 2:00 p.m.,

Tuesday, May 12th, 2026, at the Purchasing Office, 404 S. 54th St. Harlingen, TX 78550. Bids will be publicly opened and

read aloud at 2:30 p.m., on Tuesday, May 12th , 2026. A bid bond in the amount equal to 5% of the bid must be submitted

with each bid.

The City of Harlingen is an Affirmative Action and Equal Opportunity Employer. Preference will be given to Section 3

Business Concerns certified by the City. SBE, MBE, and WBE are encouraged to submit bids for this project. The City of

Harlingen reserves the right to reject any or all bids, to waive defects and formalities or technicalities in such bids, to award

the contract to the respondent which it considers has submitted the best and most advantageous bid, and to hold all bids

for a period of sixty (60) days without taking any action thereon.

City of Harlingen - Purchasing Department

404 S. 54th St., Harlingen TX 78550

(956) 216-5316

Email: purchasing@harlingentx.gov

_________________________________________________________________________________________________

Bidder Registration Information

IF YOUR COMPANY IS INTERESTED IN PARTICIPATING, PLEASE EMAIL THE REGISTRATION

INFORMATION BELOW TO PURCHASING@HARLINGENTX.GOV TO REQUEST A BID PACKET.

Company Name:

Company Address:

Phone #:

Fax#:

Contact Person

Name(s):

Email Address(s):

HUB Certified

(Yes/No):

HUB Certification#:

REQUEST FOR QUALIFICATIONS:

RFQ NO. 2026-09

Professional Architectural and Engineering Design Services for the

Harlingen Multi-Purpose Recreation Center

DEADLINE: Tuesday, May 12th, 2026 @ 2:00 P.M.

TABLE OF CONTENTS

I. RFQ NOTICE…………………………………………………………………….

II. INSTRUCTIONS TO RESPONDENTS………………………………….……

III. SECTION I SCOPE OF WORK ……………………………………………….

IV. SECTION II PROPOSAL RESPONSE REQUIREMENTS………………….

V. SECTION III GENERAL TERMS AND CONDITIONS…………………........

VI. SECTION IV EVALUATION CRITERIA FOR SELECTION……….…………

VII. RESPONSE EVALUATION CRITERIA………………………………............

VIII. RESPONSE EVALUATION FORM……………………………………………

IX. REFERENCE FORM……………………………………………………………

X. CONFLICT OF INTEREST QUESTIONNAIRE FORM…………………......

XI. CONFLICT OF INTEREST QUESTIONNAIRE SAMPLE…………………..

XII. CERTIFICATE OF INTERESTED PARTIES - FORM 1295………….….....

XIII. CERTIFICATION REGADING DEBARMENT AND SUSPENSION.………

XIV. BUSINESS DATA CERTIFICATION ………………………………………….

EXHIBIT A - PRELIMNARY EXHIBITS …………………………...

EXHIBIT B – SAMPLE CONTRACT…………………………………………...

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32-39

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NOTICE

REQUEST FOR QUALIFICATIONS

Notice is hereby given that the City of Harlingen, TX will receive competitive, sealed bids for:

RFQ No. 2026-09 Professional Architectural and Engineering Design Services for the Harlingen Multi-

Purpose Recreation Center

The City of Harlingen is seeking qualified professional design services for the development of a new Multi-

Purpose Recreation Center aimed at expanding recreational opportunities and promoting community health

and wellness. The proposed project consists of the design of an approximately 25,900-square-foot indoor

recreational facility that will serve as a centralized hub for organized sports, fitness activities, and community

programs.

Interested Bidders must register with the Purchasing Office to request a bid packet including specifications and

plans at Purchasing@harlingentx.gov. Packets will be emailed upon registration. Bids must be submitted on

or before 2:00 p.m., Tuesday, May 12th, 2026, at the Purchasing Office, 404 S. 54th St. Harlingen, TX 78550.

Bids will be publicly opened and read aloud at 2:30 p.m., on Tuesday, May 12th , 2026. A bid bond in the

amount equal to 5% of the bid must be submitted with each bid.

The City of Harlingen is an Affirmative Action and Equal Opportunity Employer. Preference will be given to

Section 3 Business Concerns certified by the City. SBE, MBE, and WBE are encouraged to submit bids for

this project. The City of Harlingen reserves the right to reject any or all bids, to waive defects and formalities

or technicalities in such bids, to award the contract to the respondent which it considers has submitted the best

and most advantageous bid, and to hold all bids for a period of sixty (60) days without taking any action

thereon.

City of Harlingen

Purchasing Department

404 S. 54th Street

Harlingen, TX 78550

Page | 3

INSTRUCTIONS TO RESPONDENTS

RFQ NO. 2026-09 Professional Architectural and Engineering Design Services for the

Harlingen Multi-Purpose Recreation Center

The City of Harlingen is seeking qualified professional services to lead the planning, design,

engineering and construction administration new Multi-Purpose Recreation Center aimed at

expanding recreational opportunities and promoting community health and wellness. The proposed

project consists of the design and construction of an approximately 25,900-square-foot indoor

recreational facility that will serve as a centralized hub for organized sports, fitness activities, and

community programs. The facility is intended to provide flexible, year-round recreational space that

accommodates a variety of user groups, including youth, adults, and seniors. The project will

emphasize functionality, adaptability, and long-term operational efficiency. The City of Harlingen will

receive sealed proposals containing Statement of Qualifications for architectural or engineering

services providing for the full design and required pre-construction clearances by state and/or federal

entities for the above-mentioned project. Statements of Qualifications will be accepted until

Tuesday, May 12, 2026 at 2:00 P.M. ANY RESPONSE RECEIVED AFTER THAT TIME WILL NOT

BE OPENED AND WILL BE RETURNED.

SCHEDULE OF EVENTS:

EVENT

Date(s) / Time

Advertisement Dates

April 18th & April 25th 2026

Request for Qualifications Release Date

April 20, 2026

Deadline for Submitting Questions

April 30th, 2026

City Response to Questions

May 4th , 2026

RFQ Submission Deadline

May 12th, 2026

Evaluation Period (Shortlist top 3 firms)

May 12th – March

4th, 2026

Evaluation Committee Recommendation

May 12th – 22nd 2026

Presentation to City Commission and Authorization to June 3rd 2026

Negotiate Contract.

Negotiations begin and Award of Contract

June 4th – 18th 2026

SECTION I. SCOPE OF WORK

SCOPE OF WORK/PROPOSAL OF SERVICES:

Facility Components

The primary component of the project is a multi-use gymnasium designed to support a flexible court layout.

The facility will accommodate:

• Two regulation basketball courts

• Two volleyball courts

• Up to eight pickleball courts

Page | 4

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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