Project Information

Bid Title

Compost Facility Equipment Replacement

Issuing Agency

County of Spotsylvania

Location

Virginia

Published Date

May 27, 2026

Closing Date

Jun 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-33-KB

Original Source

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Project Description

Bid Number:	IFB 26-33-KB
Bid Title:	Compost Facility Equipment Replacement
Category:	Current Solicitations
Status:	Open

Description: The County of Spotsylvania, Virginia is seeking Bids from qualified Contractors to provide replacement equipment for the compost facility to include two (2) KUHN RC260 stationary mixers and one (1) Bio-Belt Conveyor. Publication Date/Time: 5/1/2026 12:00 AM Closing Date/Time: 6/3/2026 2:00 PM Pre-bid Meeting: 05/01/2026 Related Documents: Bid Invitation 26-33-KB Attachment A - General TCs Attachment B - Special TCs Attachment C - Contract Attachment D - Bidder Info Attachment E - References Attachment F - Bid Bond Attachment G - Bid Form Attachment H - Compost Mixer Pedestal Improvements Addendum 1

Attachment Preview

Finance | Procurement Division

8800 Courthouse Road | Spotsylvania, VA 22553

Phone: 540-507-7586

Invitation For Bid (IFB) No. 26-33-KB

Compost Facility Equipment Replacement

May 1, 2026

SOLICITATION CLOSING & OPENING

Due Date &

Time:

Public Bid

Opening:

May 27, 2026 at 2:00 PM

Team’s Information

Meeting link:

https://teams.microsoft.com/meet/210139653367245?p=pqBhflmrPDRa7qZhh2

Meeting ID: 210 139 653 367 245

Meeting passcode: A77UY3hc

NON-MANDATORY PRE-BID CONFERENCE AND

SITE VISIT

Date & Time:

May 11, 2026 at 1:00 PM

Address:

Livingston’s Blend Compost Facility

6241 Massey Road

Spotsylvania, VA 22551

Drive straight past the scale house and continue down the driveway, be careful of large speed bump. Straight back

and the compost facility will be on your right. Parking is available at the Control Building.

IFB DATA

Questions

Deadline:

Procurement

Contact:

May 19, 2026 at noon

Katie Baird, M. Fin., VCO, VCCO - KBaird@Spotsylvania.VA.us

Table of Contents

I. Purpose ................................................................................................................................................ 3

II. Scope of Work ..................................................................................................................................... 3

III. Bidders Instructions ........................................................................................................................... 4

ATTACHMENTS

A – IFB General Terms and Conditions

B – IFB Special Terms and Conditions

C – Contract Agreement

D – Bidder Information

E – References

F – Bid Bond

G – Bid Form

H – Compost Mixer Pedestal Improvements

IFB No. 26-33-KB | Page 2 of 6

I.

Purpose

The County of Spotsylvania, Virginia is seeking Bids from qualified Contractors to provide

replacement equipment for the compost facility to include two (2) KUHN RC260 stationary mixers

and one (1) Bio-Belt Conveyor.

II. Scope of Work

A. KUHN RC260 Mixers

The County is seeking to replace the two (2) existing station mixers with KUHN RC260

stationary mixers with drive packages.

1. KUHN RC260 Description:

• Biosolids augers.

• Helix reel.

• HD 1000 drive.

• Bucket guards.

• Biosolids liners.

• E/H operated doors.

• Scale indicator with radio kit.

• Upgrade for biosolids application.

2. Drive Package Description:

• 75 HP 1800 RPM 230/460 TEFCO motors.

• Control/power package.

• Mixer power panels.

• Mixer control panels.

• Conveyor control panels.

B. Mixer Pedestals

The mixer pedestals shall be modified per Attachment H – Compost Mixer Pedestal

Improvements.

C. Bio-Belt Conveyor

The County is seeking to replace an existing bio-belt with one (1) Bio-BELT Conveyor per

the following description:

• 60” wide X ± 86’ OAL

• Product: Sludge + green waste mix. 29.6 PPCF Density.

• Capacity: Q = 97.2 CFM X 60 = 5,832 CFH x 29.6 = 172,627 WPPH/86.3 TPH.

• Frame Construction, T-304 stainless steel, formed C Channel.

• Supports, - T-304ss.formed Structural Shapes.

• Hardware and Anchors, T-304ss.

• Head/Tail Cover & Guards, 16 ga.

• Head Pulley Assy, Ø16” Crown face drum pulley, 3/8 thk. herringbone lagging.

• Tail Pulley Assy, Ø12”, Wing type.

• Transition wheels.

IFB No. 26-33-KB | Page 3 of 6

• Carry Idlers, CEMA C-5, 5” steel rollers, 4’ centers, 1’ centers in load areas, sealed

for life bearings.

• Return Idlers, CEMA C-5, 5” rollers, 10’ centers, sealed for life bearings.

• Belting, 60” wide 2-ply MOR, 1/8” top & 1/16” bottom covers, 220 PIW, edges

chem glazed.

• Splice type, field installed Kincaid Lacing #187 SS for 2 ply.

• Deck Plate, 14 ga.

• Drip Pans, 14 ga.

• Take-up assembly, T-304ss frame w/ brass nut, 12” adjustment, Manual take-up.

• Belt scraper cleaner assembly, JMS spring loaded with neoprene blade.

• Drive reducer, SEW Class II. 100 fph output.

• Electrical:

o Motor, 15 HP, 230/460 V 3ph. 60 hz. TEFC 1800 rpm

o Emergency stop switch, (1) each conv. and cables, RS-2, NEMA 4X.

o Zero speed switch, SCP 1000 Sensor, 115 VAC

• UL Control Panel:

o One (1) NEMA 4X 304 stainless steel enclosure, free standing.

o One (1) non-fused disconnect switch.

o One (1) Non-Reversing NEMA rated motor starters (3 Hp).

o One (1) Control power transformer.

o One (1) Speed switch fault light, amber.

o One (1) E-stop switch fault light, amber.

o One (1) E-stop switch fault alarm.

o One (1) E-stop switch fault silence push button.

o One (1) Speed switch reset push button.

o One (1) E-stop pushbutton.

o One (1) three position selector switch, H/O/A.

o One (1) Lightening protection.

o OI’s for interlock to mixer, circuit breakers, fuses, and control relays as

required.

o Terminal blocks, mounting rail, and wire duct as required.

D. On-Site Assistance

The County requires at least one (1) eight (8) hour day for installation inspection, equipment

start-up, functional testing and training.

III. Bidders Instructions

A. This competitive sealed bidding procurement shall be conducted in accordance with the

Spotsylvania County Procurement Policy. The Procurement Policy is available at

https://www.spotsylvania.va.us/377/Spotsylvania-County-Policies.

B. Electronic Procurement/Late Bids. Bidder shall follow instruction for submittal

electronically via eva.virginia.gov. It is the Bidder’s sole responsibility to ensure timely

IFB No. 26-33-KB | Page 4 of 6

submission by the stated date and time on page 1 of this Invitation for Bid. The County cannot

accept late Bids. Bidder shall assume full responsibility for timely submission of their bid.

Please check for updates prior to submitting a Bid. The County encourages early submission.

NOTE:

• The County is not responsible for any website (eVA) related issues. If the issues

result in late Bid submission, the County will not be able to accept your Bid.

• Please contact eVA Customer Care at 1-866-289-7367 or

eVACustomerCare@DGS.Virginia.gov for all website related issues.

C. Bids may be withdrawn at any time before the Bid opening. A Bidder wishing to withdraw the

Bid after Bid opening may do so in accordance with Spotsylvania Procurement Policy.

D. Questions from Bidders must be e-mailed to the Procurement Officer and received by the date

and time stated on the cover page of this IFB. The County is not responsible for verbal

clarification of information provided by parties other than Procurement Division staff.

E. All responses to inquiries will be in writing in the form of an Addendum and will be posted

on eVA, www.eva.virginia.gov and on the Procurement Division website at

https://www.spotsylvania.va.us/374/Solicitations.

F. All updates are posted on the Spotsylvania County website at

https://www.spotsylvania.va.us/374/Solicitations and www.eva.virginia.gov. It is the

responsibility of the Bidder to check for additional updates prior to submission of Bid.

G. Bidders are responsible for familiarizing themselves with all of the requirements stated herein.

H. Inclement Weather. In the event that Spotsylvania County is closed during the scheduled

times for Bids to be received/Bid Opening or a Pre-Bid conference/site visits; those scheduled

dates/times will occur on the next business day that Spotsylvania County is open at the

appropriate times as stated in the IFB. Please contact the Procurement Officer as stated in the

IFB for information pertaining to this procurement.

I. The prices quoted in response to this IFB shall be firm for 180 days. Prices shall be submitted

for the unit of measurement specified in the Items section on eVA.

J. Payment for the goods delivered/services performed will be in accordance with the unit prices,

if applicable, as set forth in the Bid.

K. Any Vendor transacting business with Spotsylvania County may be asked to provide proof of

registration with the State Corporation Commission (SCC), as required by Sections 13.1 or

Title 50 of the Code of Virginia.

L. Bid Requirements. Bidders should prepare Bids in accordance with the instructions outlined

herein and should structure the Bid so that it contains individual attachments. The Bidder must

IFB No. 26-33-KB | Page 5 of 6

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541330Engineering Services

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