Project Information

Bid Title

REQUEST FOR PROPOSAL - RFP 26T-CD-208 - CIHA SPENARD COMMERCIAL AND OFFICE JANITORIAL SERVICES

Issuing Agency

Cook Inlet Housing Authority

Location

Alaska

Published Date

Jun 1, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSAL – RFP 26T-CD-208 – CIHA SPENARD COMMERCIAL AND OFFICE JANITORIAL SERVICES June 1st, 2026

Cook Inlet Housing Authority is now accepting proposals from responsive and responsible individuals and Contractors for Janitorial Services.

Proposals must be submitted, clearly marked: “Attn: Procurement, RFP # 26T-CD-208, Janitorial Services Spenard Commercial and Office – Do Not Open”. CIHA will reject proposals received after the deadline. Faxed proposals will not be accepted.

• Mailed and hand-delivered proposals: Proposals must be received at CIHA, Attn: Procurement, 3510 Spenard Road, Anchorage, Alaska 99503, no later than 2:00 PM on June 19, 2026, as determined by the clock at CIHA’s front desk.
• Emailed proposals: Proposals must be received no later than June 19, 2026, 2:00PM according to the time and date received by CIHA’s email server. Emailed proposals may be submitted to Procurement@cookinlethousing.org .

Request for Proposal (RFP)

26T-CD-208

Attachments:

Attachment A – Representations and Certifications of Bidders, form HUD-5369-A

Attachment B – Lobbying Certification and Disclosure

Attachment C - Sample Contract

Attachment D – Proposal Price Form

Specified Dates:

Proposal Packet Available - June 1

Property Walk-through - June 4, 2026, 12:00PM

Questions Due Date - June 5, 2026, 2:00PM

Proposal Due Date - June 19, 2026 2:00PM

Attachment Preview

REQUEST FOR PROPOSAL

RFP 26T-CD-208

Janitorial Services CIHA Spenard Commercial and Office

JUNE 2026

Prepared By:

Cook Inlet Housing Authority

Procurement Department

3510 Spenard Road

Anchorage, Alaska 99503

Terra Stowers, Procurement Specialist

Phone: (907) 793-3030

tstowers@cookinlethousing.org

1

JANITORIAL SERVICES SPENARD COMMERCIAL & OFFICE

COOK INLET HOUSING AUTHORITY

Contents

SPECIFIED DATES ......................................................................................................................3

REQUEST FOR PROPOSAL .......................................................................................................4

PROPOSAL SUBMITTALS ...........................................................................................................4

QUESTIONS .................................................................................................................................4

PERIOD OF PERFORMANCE .....................................................................................................4

INTENT .........................................................................................................................................4

CONTRACT TERM .......................................................................................................................5

SCOPE OF SERVICES.................................................................................................................5

INVOICING.................................................................................................................................. 10

PREFERENCE STATEMENT .....................................................................................................10

PREFERENCE FACTOR ............................................................................................................11

INDEMNITY AND INSURANCE REQUIREMENTS ....................................................................11

GENERAL REQUIREMENTS .....................................................................................................13

RFP CONDITIONS AND PROVISIONS ......................................................................................14

PROPOSAL SUBMITTAL REQUIREMENTS..............................................................................14

EVALUATION PROCESS ...........................................................................................................15

PROTEST ...................................................................................................................................16

AWARD ....................................................................................................................................... 17

LIST OF ATTACHMENTS ..........................................................................................................17

2

JANITORIAL SERVICES SPENARD COMMERCIAL & OFFICE

COOK INLET HOUSING AUTHORITY

SPECIFIED DATES

RFP # 26T-CD-208

Description

Date and Time

1. Proposal Packet Available June 1, 2026

2. Property Walk-through June 4, 2026, 12:00PM*

2. Questions Due Date

3. Proposal Due Date

June 5, 2026, 2:00PM*

June 19, 2026, 2:00PM*

Locations

CIHA Website

Addresses Listed

Email

Email/Mail/Hand

Delivery

*All times stated in Alaska Standard Time

3

JANITORIAL SERVICES SPENARD COMMERCIAL & OFFICE

COOK INLET HOUSING AUTHORITY

REQUEST FOR PROPOSAL

RFP # 26T-CD-208

Janitorial Services Spenard Commercial & Office

Cook Inlet Housing Authority (CIHA) will accept proposals from responsive and responsible

individuals and Contractors for Janitorial Services.

PROPOSAL SUBMITTALS

Proposals must be submitted, clearly marked: “Attn: Procurement, RFP # 26T-CD-208,

Janitorial Services Spenard Commercial and Office – Do Not Open”. CIHA will reject

proposals received after the deadline. Faxed proposals will not be accepted.

• Mailed and hand-delivered proposals: Proposals must be received at CIHA, Attn:

Procurement, 3510 Spenard Road, Anchorage, Alaska 99503, no later than 2:00 PM on

June 19, 2026, as determined by the clock at CIHA’s front desk.

• Emailed proposals: Proposals must be received no later than June 19, 2026, 2:00PM

according to the time and date received by CIHA’s email server. Emailed proposals may be

submitted to Procurement@cookinlethousing.org.

QUESTIONS

CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged and

should be sent in writing to CIHA’s Procurement Manager via email. All questions must be

received at CIHA no later than June 5, 2026, 2:00PM. Written questions received by the deadline

will be answered by Addendum to all vendors.

Email: Procurement@cookinlethousing.org

No communication is to be directed to any other CIHA employees or CIHA representative.

Substantive issues will be answered in writing in the form of an Addendum to this RFP. If

determined necessary by CIHA, the proposal submittal due date may be extended and will be

stated as such in the Addendum form.

PROPERTY WALK-THROUGH

Offerors are strongly encouraged to attend the pre-proposal walk-through of the properties listed

in the Scope of Services. The property walk-through will begin Thursday, June 4, 12:00PM, at

3510 Spenard Road, Anchorage, AK, 99503.

PERIOD OF PERFORMANCE

The period of performance shall begin upon the contract award and shall continue until completion

and acceptance of all tasks and deliverables as set forth in the Scope of Services.

INTENT

The intent of this RFP is to establish an indefinite quantity term services contract with a responsive

and responsible Contractors for Janitorial Services. CIHA reserves the right to award one or more

Contractors for this solicitation.

4

JANITORIAL SERVICES SPENARD COMMERCIAL & OFFICE

COOK INLET HOUSING AUTHORITY

CONTRACT TERM

Award of a professional services contract for the specified work will include an initial three (3) year

term with an option to extend for two (2) additional one (1) year terms based on available funding,

satisfactory performance, agreed upon pricing and mutual consent. The yearly contract shall be

automatically renewed for one (1) year unless either party gives written notice of thirty (30) days

prior to the expiration thereof. The cost portion of your proposal submitted should include the

initial three (3) year term and the extension option years.

SCOPE OF SERVICES

Properties included in this scope:

• Main Office Building (3510 Spenard Road):

 Monday through Friday nightly full-building service

• The Warehouse (1305 W 32nd Ave):

 Weekly full-building service

• 3400 Spenard:

 Upstairs: Weekly common area service

 Downstairs: Weekly common area service

• The Annex (1501 W 36th Ave): Weekly common area service

Expectations

• Janitorial closets will be kept orderly with all supplies and equipment stored properly.

• Vendor will provide all equipment and sanitizing supplies necessary to perform the duties

described within the Contract and maintain an adequate inventory to ensure fulfillment of

Contract. High quality antiviral products that kill germs and prevent contagious diseases

should be used for cleaning.

• An up-to-date Safety Data Sheet (SDS) Manual shall be in the main janitorial closet and

easily accessible and in plain view.

• Keys will be given to the vendor. The vendor is responsible for immediately contacting the

Property Manager in the event of a lost or stolen key or change of employees.

• Janitorial Staff will turn off all lights and lock all doors when janitorial services are complete.

Doors that are left unlocked by Tenant must remain unlocked.

• Harmony between Janitorial Staff and Tenants will be maintained. Requests for special

janitorial services by the Tenant will be assigned by the Building Management team.

Vendor will report any requests or complaints made by the Tenants to the Building

Management Team.

MAIN OFFICE BUILDING – 3510 SPENARD ROAD

Monday through Friday nightly full-building service.

1. 3510 Spenard Nightly Services (Monday through Friday)

A. Empty all trash, replace with clean properly fitting liners, and wash receptacles as

needed.

B. Empty recycling bins for paper, cans, and plastics and replace liners as needed in

the following locations: both kitchens, 1st floor conference room ,and executive

conference room)

C. Carpeted areas (including stairs and elevator) are to be vacuumed thoroughly, with

light spot cleaning where needed. Vacuum walk-off mats. Any furniture that is moved

for cleaning purposes must be moved back to the original spot and placed in a neat

and orderly manner.

5

Commodity Codes

• NAICS 561720Janitorial Services

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