Project Information

Bid Title

CDBG-Grant Administration Services

Issuing Agency

City of Laconia

Location

New Hampshire

Published Date

Dec 15, 2025

Closing Date

Dec 30, 2025

Government Level

State & Local

Status

Closed

Ref. #

P25-12-02

Original Source

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Bid Documents

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Project Description

Bid Number:	P25-12-02
Bid Title:	CDBG-Grant Administration Services
Category:	Bids, RFP's and RFQ's
Status:	Open

Description: The City of Laconia, NH requests written proposals from qualified firms or individuals interested in being considered for hire by the City as CDBG Grant Administrator to manage a Community Development Block Grant (CDBG) Project in Laconia. Publication Date/Time: 12/15/2025 10:00 AM Publication Information: Union Leader Closing Date/Time: 12/30/2025 3:00 PM Related Documents: RFP No P25-12-02 CDBG Grant Administrator

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THE CITY OF LACONIA

NEW HAMPSHIRE

REQUEST FOR PROPOSALS

RFP No. 25-12-02

CDBG-Grant Administration Services

Due 3:00PM – December 30, 2025

City of Laconia

Purchasing Office

45 Beacon Street East

Laconia, NH 03246

Date:

RFP#:

RFP Due Date:

RFP Due By:

12/15/2025

P25-12-02

12/30/2025

3:00PM

Please direct and questions regarding this Proposal to: Gina Mastine at 603-524-3877 X 151 or by email to gmastine@laconianh.gov

REQUEST FOR PROPOSAL FOR: CDBG-Grant Administration Services

Unless specifically amended or deleted by the Purchasing Office, the following General Terms and Conditions apply to this RFP and any resulting

Purchase Order or Contract.

GENERAL TERMS AND CONITIONS:

RFP’S. Proposals must be received at the Purchasing Office before

the date and time specified. Proposals are to be made less Federal

Excise Tax and no charge for handling unless required by law.

Proposals will be made available to the public after the time of

contract. Results will be given by mail only if requested in writing

and accompanied by a self addressed, stamped business size

envelope.

SPECIFICATIONS. Vendors must submit on items as specified. Any

changes in specifications must be noted. Vendors shall be notified in

writing if any changes to the specifications are made.

AWARD. The award will be made to the responsible vendor

submitting a conforming proposal meeting specifications at the

lowest cost unless other criteria are noted in the Request for

Proposals. Unless otherwise noted, the award may be made by

individual items. If there is a discrepancy between the unit price and

the extension, the unit price will prevail. Discounts will not be

considered in making award but may be offered on the invoice for

earlier payment and will be applicable on the date of completion of

delivery or receipt of invoice, whichever is later.

ASSIGNMENT PROVISION. The responding vendor hereby agrees to

assign all causes of action that it may acquire under the antitrust

laws of New Hampshire and the United States as the result of

conspiracies, combinations, or contracts in restraint of trade which

materially affect the price of goods or services obtained by the city

under this contract if so requested by the City of Laconia.

CITY’S OPTIONS. The City of Laconia reserves the right to reject or

accept all or any part of any proposal, to determine what constitutes

a conforming proposal, to award solely as it deems to be in the best

interest of the City, and to waive irregularities that it considers not

material to the process.

PUBLIC INFORMATION. The responding vendor hereby

acknowledges that all information relating to this proposal and any

resulting order (including but not limited to fees, contracts,

agreements, and prices) are subject to the laws of the State of New

Hampshire regarding public information.

PERSONAL LIABILITY. The responding vendor agrees that in the

preparation of this proposal or the execution of any resulting

contract or order, representatives of the City of Laconia shall incur

no liability of any kind.

PROOF OF COMPLIANCE. The responding vendor may be required to

supply proof of compliance with bid/proposal specifications. When

requested, the responding vendor must immediately supply the

Purchasing Office with certified test results or certificates of

compliance. Where none are available, the City of Laconia may

require independent laboratory testing. All costs for such testing,

certified test results or certificates of compliance shall be the

responsibility of the responding vendor.

FORM OF CONTRACT. The terms and conditions set forth in any

additional Terms and Conditions by the Purchasing Office are part of

the proposal and will apply to any contract awarded the responding

vendor unless specific exceptions are taken and accepted and will

prevail over any contrary provisions in Terms and Conditions

submitted by the responding vendor.

OFFER. The undersigned hereby offers to sell to the City of Laconia

the commodities or services indicated in the following page(s) of this

RFP at the price(s) quoted in complete accordance with all

conditions of this RFP.

Company Name: ____________________________________

Address: ___________________________________________

____________________________________________

Phone#: ____________________Email: ___________________

Authorized Signature: ________________________________

Printed Name: ______________________________________

This document must be signed by a person who is authorized to

legally obligate the responding vendor. A signature on this

document indicates that all City of Laconia terms and conditions are

accepted by the responding vendor and that any and all other terms

and conditions submitted by the responding vendor are null and

void, even if such terms and conditions have terminology to the

contrary. The responding vendor shall also be subject to City of

Laconia contract and purchase order terms and conditions.

City of Laconia

Request for Proposals

RFP No. P25-12-02

CDBG- Grant Administration Services

The City of Laconia, NH requests written proposals from qualified firms or individuals interested in being considered

for hire by the City as CDBG Grant Administrator to manage a Community Development Block Grant (CDBG) Project

in Laconia.

The project is a $500,000 Community Development Block Grant (Public Facility) – total project cost $1.2m – for

improvements by the Community Action program, Belknap-Merrimack (CAPBM) to the Laconia Senior Center, 184

Beacon Street West., Laconia, including a commercial kitchen that would allow for on-site preparation of meals for

daily on-site congregate meals and to allow for a significant expansion of the Meals-on-Wheels program as it will

allow for preparation and distribution locally rather than transporting from Concord.

Specific administrative services to include the environmental review record coordination, maintenance of records,

accounting, meetings, compliance with procurement and labor regulations, reporting and other federal adherence

required by the CDBG Grant Agreement. This project will be subject to the Build America, Buy America Act, Section

3, and Davis Bacon Wage Rates.

This project is funded through a Community Development Block Grant from the Community Development Finance

Authority under the provisions, and subject to the requirements, Title I of the Housing and Community Development

Act of 1974, as amended.

Community Development Block Grants from the NH Community Development Finance authority are under the

provisions, and subject to the requirements, Title I of the Housing and Community Development Act of 1974, as

amended. This is an equal opportunity/affirmative action agency. All qualified proposals will receive consideration

without regard to race, color, religion, creed, age, sex, or national origin.

Previous CDBG administration experience preferred. Please submit proposals outlining experience and administration

fee, no later than 3:00pm December 30, 2025, to:

City of Laconia

Attn: Gina Mastine

45 Beacon St East

Laconia, NH 03246

Gina Masting gmastine@laconianh.gov

The City of Laconia reserves the right to accept or reject any and/or all proposals or any part thereof, to waive any

formality in the process, and to accept the proposal considered to be in the best interest of the City failure to submit

all information called for may be sufficient grounds for disqualification. The City of Laconia reserves the right to

cancel this request at any time for any reason.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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