Project Information

Bid Title

Truck Driving Simulator

Issuing Agency

State Government of Arkansas

Location

Arkansas

Published Date

Feb 27, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB-2026-01

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Current Solicitations

Bid Information Bid Number: IFB-2026-01 Agency: Black River Technical College Opening Date & Time: 03/13/2026 10:00 AM CDT Description: Truck Driving Simulator Buyer's Email: rhonda.stone@blackrivertech.edu

Bid Documents PDF XLS Other Web IFB 2026-01

Attachment Preview

INVITATION FOR BID

BID Number: IFB 2026-1

Commodity/Service: Truck Driving Simulator

Purchasing Agent: Rhonda Stone

Telephone: (870) 248-4031

Bid Opening Date: March 13, 2026

Date Issued: February 27, 2026

Bid Opening Time: 10:00 AM

Central Time

BIDS WILL BE ACCEPTED UNTIL THE TIME AND DATE SPECIFIED ABOVE. THE

BID ENVELOPE, INCLUDING THE OUTSIDE OF OVERNIGHT PACKAGES, MUST BE

SEALED AND SHOULD BE PROPERLY MARKED WITH THE BID NUMBER, DATE

AND HOUR OF BID OPENING AND VENDOR'S RETURN ADDRESS. IT IS NOT

NECESSARY TO RETURN "NO BIDS" TO BLACK RIVER TECHNICAL COLLEGE.

Vendors are responsible for delivery of their bid documents to Black River

Technical College prior to the scheduled time for opening of the particular IFB.

When deemed appropriate, vendors should consult with special hand delivery

providers to ensure the bid documents will be delivered to Black River Technical

College Special Hand Delivery Address specified and will do so prior to the

scheduled time for BID opening. Special hand delivery providers (USPS, UPS,

FedEx, etc.) may deliver on a schedule determined by each individual provider.

And, if you send your proposal response by U.S. mail, it is recommended that you

allow extra days in advance of the scheduled opening date.

BID MAILING ADDRESS

Black River Technical College

P O Box 468

Pocahontas, AR 72455

BID DELIVERY ADDRESS BID OPENING LOCATION

Black River Technical College Black River Technical College

1410 Hwy 304 E

1410 Hwy 304 E

Pocahontas, AR 72455

Pocahontas, AR 72455

Page 1 of 10

The College reserves the right to waive any formalities in to or reject any and all bids or to modify,

change or otherwise alter the bid requirements, process or acceptance of bids as they deem

necessary. Preparations by the contractor shall in no way obligate the owner with the contractor

and/or bidder or any or all other parties with possible interest in work or relationship to the bidder,

contractor or owner.

BRTC Truck Driving Program

Truck Driving Simulator Specifications

Required

TranSim Series 8 Driver Training Simulator

Motion Platform with 3 DOF (Degrees of Freedom)

3-55 inch HD Monitors or comparable

Intel based computer(s) with high-speed platform and graphics cards

LCD instrument panel

Ergonomically correct cockpit

Force-feedback steering

Force-feedback pneumatic and hydraulic braking

OEM steering components and controls

Replica responsive and realistic clutch and accelerator pedals

Transmission configurability, including 4-18 speed manual transmission

Air seat with 3-point seat belt

Baseline urban, suburban, rural, freeway, skid pad, mountain, snow virtual

environments and scenarios

Software with Scoring/Grading

Fully interactive multi-screen driving environment

Windows 10 Operating system

TruckSim high-fidelity vehicle dynamics modeling with different tractor and load

configurations

Crash avoidance and adverse weather conditions

High-resolution 3-D imaging of scenes

TruckSim high-fidelity vehicle dynamics modeling with different tractor and load

configurations

Preferred

Unlimited practice driving in the city, expressway, mountains, test track, and driving

range

Page 2 of 10

BID FORM

Company Name:

Address:

Telephone Number:

E-Mail Address:

Authorized Name:

City:

Fax Number:

State:

Title:

Zip Code:

Authorized Signature:

USE INK ONLY. UNSIGNED PROPOSALS WILL NOT BE CONSIDERED

Bid Amount: $_________________________________

Bid Amount Non-Numeric ________________________________________________

(check one)

Business Designation: Individual [ ]

Sole Proprietorship [ ]

Public Service Corp [ ] ]

Partnership [ ]

Corporation [ ]

Government/Nonprofit [ ]

Black River Technical College will not be obligated for any additional services or costs not

specifically addressed in the Invitation for Bid or in the pre-bid verification meeting. All

bidders must verify current conditions and needs before submitting a bid. It is the sole

responsibility of the bidder to verify all current conditions of the present equipment as well

as sub-contractor requirements before bidding.

STANDARD TERMS AND CONDITIONS

1. GENERAL: Any special terms and conditions included in the invitation for bid or request for proposal

override these standard terms and conditions. The standard terms and conditions and any special

terms and conditions become part of any contract entered into if any or all parts of the bid are accepted

by Black River Technical College.

2. ACCEPTANCE AND REJECTION: Black River Technical College reserves the right to accept or reject

all or any part of a bid or any and all bids, to waive minor technicalities, and to award the bid to best

serve the interest of Black River Technical College.

3. BID SUBMISSION: Bids must be submitted to Black River Technical College on this form, with

attachments when appropriate, on or before the date and time specified for bid opening. If this form is

not used, the bid may be rejected. The bid must be typed or printed in ink. The signature must be in

ink. Unsigned bids will be disqualified. The person signing the bid should show title or authority to bind

his firm in a contract. Each bid should be placed in a separate envelope completely and properly

identified. Late bids will not be considered under any circumstances.

Page 3 of 10

4. PRICES: Bid unit price F.O.B. destination. In case of errors in extension, unit prices shall govern.

Prices are firm and not subject to escalation unless otherwise specified in the bid invitation or proposal.

Unless otherwise specified, the bid must be firm for acceptance for ninety (90) days from the bid opening

date. "Discount from list" bids are not acceptable unless requested in the bid invitation or proposal.

5. QUANTITIES: Quantities stated in term contracts are estimates only, and are not guaranteed. Bid

unit price on the estimated quantity and unit of measure specified. Black River Technical College may

order more or less than the estimated quantity on term contracts. Quantities stated on firm contracts

are actual requirements of the ordering agency.

6. BRAND NAME REFERENCES: Any catalog brand name or manufacturer's reference used in the bid

invitation or proposal is descriptive only, not restrictive, and used to indicate the type and quality desired.

Bids on brands of like nature and quality will be considered. If bidding on other than referenced

specifications, the bid must show the manufacturer, brand or trade name, and other descriptions, and

should include the manufacturer's illustrations and complete descriptions of the product offered. Black

River Technical College reserves the right to determine whether a substitute offer is equivalent to and

meets the standards of the item specified, and Black River Technical College may require the bidder to

supply additional descriptive material. The bidder guarantees that the product offered will meet or

exceed specifications identified in this bid invitation or proposal. If the bidder takes no exception to

specifications or reference data in this bid, he will be required to furnish the product according to brand

names, numbers, etc., as specified in the invitation or proposal.

7. GUARANTY: All items bid shall be newly manufactured, in first-class condition, latest model and

design, including, where applicable, containers suitable for shipment and storage, unless otherwise

indicated in the bid invitation or proposal. The bidder hereby guarantees that everything furnished

hereunder will be free from defects in design, workmanship and material, that if sold by drawing, sample

or specification, it will conform thereto and will serve the function for which it was furnished. The bidder

further guarantees that if the items furnished hereunder are to be installed by the bidder, such items

will function properly when installed. The bidder also guarantees that all applicable laws have been

complied with relating to construction, packaging, labeling and registration. The bidder's obligations

under this paragraph shall survive for a period of one year from the date of delivery, unless otherwise

specified herein.

Services provided by bidder shall be provided in accordance with the standards stated in the agreement

between the College and bidder and shall be of a quality at least equal or greater than the customary

standards of quality applicable to bidder’s trade or business.

8. SAMPLES: Samples or demonstrators, when requested, must be furnished free of expense to Black

River Technical College. Each sample should be marked with the bidder's name and address, bid

number and item number. If samples are not destroyed during reasonable examination, they will be

returned at bidder's expense, if requested, within ten days following the opening of bids. All

demonstrators will be returned after reasonable examination.

9. TESTING PROCEDURES FOR SPECIFICATIONS COMPLIANCE: Tests may be performed on

samples or demonstrators submitted with the bid or on samples taken from the regular shipment. In

the event products tested, fail to meet or exceed all conditions and requirements of the specifications,

the cost of the sample used and the reasonable cost of the testing shall be borne by the bidder.

10. AMENDMENTS: The bid cannot be altered or amended after the bid opening except as permitted by

regulation.

11. TAXES AND TRADE DISCOUNTS: Do not include sales or use tax for commodity item bids. Trade

discounts should be deducted from the unit price, with the net price shown on the bid. Project bids

should include any and all applicable taxes within the Total Project Bid Amount.

12. AWARD: Term Contract: A contract award will be issued to the successful bidder. It results in a

binding obligation without further action by either party. This award does not authorize shipment.

Shipment is authorized by the receipt of a purchase order from the ordering agency. Firm Contract:

A written state purchase order authorizing shipment will be furnished to the successful bidder. Project

Award: A project award shall be in the form of AIA Document A101, Standard Form of Agreement

between Owner and Contractor and will be governed by AIA Document A201, 2007, General Conditions

of the Contract for Construction.

Page 4 of 10

13. REQUEST FOR BID TO PURCHASE: When the College is taking bids from external parties to

purchase some item from the College, the sale award will be issued to the party with the highest,

qualifying bid amount.

14. AWARD OF PURCHASE BID: For a sale award, the College will notify the successful bidder via email.

The awarded party will have three (3) days to remit with a Cashier’s Check, payable to Black River

Technical College, the full qualifying bid amount. Failure to remit in a timely manner may, at the sole

discretion of the College, void that bid and the College may issue an award to the second highest

qualifying bidder.

15. LENGTH OF CONTRACT: The invitation for bid or request for proposal will show the period of time

the term contract will be in effect.

16. DELIVERY ON FIRM CONTRACTS: The invitation for bid or request for proposal will show the number

of days to place a commodity in the ordering agency's designated location under normal conditions. If

the bidder cannot meet Black River Technical College delivery, alternate delivery schedules may

become a factor in an award. Black River Technical College has the right to extend delivery if reasons

appear valid. If the date is not acceptable, the agency may buy elsewhere and any additional cost will

be borne by the vendor.

17. DELIVERY REQUIREMENTS: No substitutions or cancellations are permitted without written approval

of Black River Technical College. Delivery shall be made during agency work hours only 8:00

a.m. to 4:30 p.m., unless prior approval for other delivery has been obtained from the agency. Packing

memoranda shall be enclosed with each shipment.

18. STORAGE: The ordering agency is responsible for storage if the contractor delivers within the time

required and the agency cannot accept delivery.

19. DEFAULT: All commodities furnished will be subject to inspection and acceptance of the ordering

agency after delivery. Back orders, default in promised delivery, or failure to meet specifications

authorize Black River Technical College to cancel this contract or any portion of it and reasonably

purchase commodities elsewhere and charge full increase, if any, in cost and handling to the defaulting

contractor. The contractor must give written notice to Black River Technical College and ordering

agency of the reason and the expected delivery date. Consistent failure to meet delivery without a valid

reason may cause removal from the bidders list or suspension of eligibility for award.

20. VARIATION IN QUANTITY: Black River Technical College assumes no liability for commodities

produced, processed or shipped in excess of the amount specified on the agency's purchase order.

21. INVOICING: The contractor shall be paid upon the completion of all of the following: (1) submission

of an original and the specified number of copies of a properly itemized invoice showing the bid and

purchase order numbers, where itemized in the invitation for bid or request for proposal, (2) delivery

and acceptance of the commodities and (3) proper and legal processing of the invoice by all necessary

state agencies. Invoices must be sent to the "Invoice To" point shown on the purchase order.

22. PATENTS OR COPYRIGHTS: The contractor agrees to indemnify and hold Black River Technical

College harmless from all claims, damages and costs including attorney’s fees, arising from

infringement of patents, trademarks or copyrights, or other intellectual property rights.

23. ASSIGNMENT: Any contract entered into pursuant to this invitation for bid or request for proposal is

not assignable nor the duties thereunder delegable by either party without the written consent of the

other party of the contract.

24. OTHER REMEDIES: In addition to the remedies outlined herein, the contractor and Black River

Technical College have the right to pursue any other remedy permitted by law or in equity.

25. LACK OF FUNDS: Black River Technical College may cancel this contract to the extent funds are no

longer legally available for expenditures under this contract. Any delivered but unpaid for goods will be

returned in normal condition to the contractor by Black River Technical College. If Black River Technical

College is unable to return the commodities in normal condition and there are no funds legally available

to pay for the goods, the contractor may file a claim with the Arkansas Claims Commission. If the

contractor has provided services and there are no longer funds legally available to pay for the services,

the contractor may file a claim.

26. DISCRIMINATION: In order to comply with the provision of Act 954 of 1977, relating to unfair

employment practices, the bidder agrees that: (a) the bidder will not discriminate against any employee

or applicant for employment because of race, sex, color, age, religion, handicap, or national origin; (b)

in all solicitations or advertisements for employees, the bidder will state that all qualified applicants will

Page 5 of 10

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.