Project Information

Bid Title

2026-04 Purchase of Bread Products

Issuing Agency

Marion County School District

Location

Alabama

Published Date

May 5, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026-04 Purchase of Bread Products

The Marion County Board of Education is now accepting sealed bids for the purchase of various Child Nutrition Bread products. Bids will be opened on Friday, May 22, 2026 at 11:00AM CST in the Boardroom of the Marion County Board of Education located at 188 Winchester Drive, Hamilton, AL 35570. All attached bid materials and descriptions should be carefully read and any questions may be directed to Mrs. Jennifer Roberts, CNP Director, at (205) 921-3191. For a bid description and response page, please click HERE .

Attachment Preview

Bid Awareness Letter

Date: May 1, 2026

Subject: Bread Products Bid 26-04

To whom it may concern:

You are invited to submit sealed bids for Bread products for the West Alabama Consortium.

Participating school districts include Fayette County, Lamar County, Marion County and Winston

County Schools and Haleyville City.

All potential bidders must be licensed to do business in Alabama and must be registered with the

Alabama Secretary of State.

Bids should be received at the Marion County Board of Education by 11:00am, CDT, on Friday, May 22,

2026. Bid prices must be firm for 365 days from the bid opening date, with an option to renew annually

for an additional 4 years. After 365 days a letter will be sent asking for a renewal with no material

change (increase/decrease in price, adding or subtracting items, etc.) If there is a change in materials or

a price increase/decrease, adding or subtracting items, etc., the vendor will not be allowed to renew the

contract and the bid will be rebid annually.

Mail or send RFP/bid to the address at the head of this page and mark outside of the sealed envelope the

number of this bid: BREAD BID 26-04. Each Vendor must provide five (5) copies of their response for

each Director for a total of five (5) copies of the bid at the bid opening.

A table of contents is included in this bid. It is the Vendor’s responsibility to assure all contents are

received. If something is not in your bid packet, or if you have questions pertaining to this bid,

contact at 205-921-1903.

The Marion County Board of Education reserves the right to reject any or all bids and to waive

informalities.

Sincerely,

Dr. Patrick Sutton, Superintendent

Marion County Schools

Jennifer Roberts, Child Nutrition Director

Marion County Schools

1

Table of Contents

CNP Bid Bread 26-04

Sealed bids will be received at the Marion County Board of Education,188 Winchester Drive, Hamilton, AL

35570 by 11:00am, Friday, May 22, 2026 and then publicly opened and read for the CNP Bid-Bread 2027

bid.

Letter

Page _1__

Table of Contents

Page _2__

Invitation to Bid

Page _3_

Proof of Insurance

Page _5__

Instruction to Bidders

Page _6__

Special Bid Instructions

Page_ 11__

Required Federal Provisions

Page _12_

Delivery Address/Points of Contact (see attachments)

Page _16_

Bid Specifications/Proposal Form

Page _19_

Vendor Certification

Page _21

Owner Disclosure Certificate

Page _22_

Non-Collusive Bidding Certificate

Page _24

References

Page _25_

Certification of Compliance with Specifications

Page _26_

Certification Regarding Drug Free Workplace

Page _27_

USDA Form AD-1048

Page _30

Certification of Debarment, Suspension, etc.

Page _30

Memo regarding HB56- AL Immigration Law Compliance

Page _32_

Affidavit of Alabama Immigration Compliance- Subcontractor Page _33_

Child Nutrition Program Federal Acts

Page _36

E-Verify Certification Form on file as required by school board

All bolded items listed above must be returned with the bid.

2

Invitation to Bid

Bread Products Bid 2026

The Marion County Board of Education will accept bids for the following food for the school system’s Child Nutrition

Program, according to the specifications outlined in this bid request:

Item Bread Products Bid

The bid opening will be held on Friday, May 22, 2026. Bids may be mailed to the attention of Jennifer Roberts, CNP

Director, Marion County Schools, 188 Winchester Drive, Hamilton, AL 35570, or hand-delivered at the bid opening.

Bids will be publicly opened and read promptly at 11:00 am CST on May 22, 2026. No bids will be accepted once the

opening begins. Please note any requirements listed on the response form and bid specification sheet.

The Marion County Board of Education reserves the right to award the bid based on budgetary limits approved by the

Alabama State Department of Education.

Bidders are to use the bid response forms included in this packet and guarantee the quality of work to meet or exceed

expectations outlined in this bid request.

Each party shall follow the procedure outlined below to terminate this contract. All transactions shall be sent by

Registered or Certified mail.

Step 1: Issue warning letter and outline violations and length of time allowed to correct the problem.

Step 2: Issue a letter of intent to cancel the contract if the problem is not resolved by a given date.

Step 3: Issue letter to cancel contract.

It is not the policy of the Marion County Board of Education to purchase on the basis of low bid only. Quality,

conformity with specifications, purpose for which required, terms of delivery, transportation charges, and dates of

delivery are factors which may be used to determine the low responsible bidder. Bidders must abide by the provisions

of the Americans with Disabilities Act of 1990 in order to provide goods or services to the Marion County Board of

Education.

Section 9 of the Alabama Immigration Act No. 2011-535 (http://www.ago.state.al.us/File-Immigration-AL-Law-2011-

535) requires contractors provide the Alabama Department of Education with an Affidavit of Immigration

Compliance and the contractor’s E-Verify Memorandum of Understanding as a condition of the award of any

contract. These two documents must be included with the bid. If you do not believe these requirements are applicable

to your entity, include an explanation justifying such exemption. A contractor can obtain the E-Verify Memorandum of

Understanding upon completion in the E-Verify enrollment process located at the federal website www.dhs.gov/e-

verify.

All items in the bid shall be awarded to one vendor on the basis of lowest total price with all standards of quality for

each item as described being met. Bidder is to quote prices on all items listed. A bid that does not contain a price for

each item may not be considered.

Payment will be made by the school system upon receipt of invoice, inspection, and acceptance by a designated

employee of the representative of the West Alabama Consortium.

3

.

The Marion County Board of Education reserves the right to reject any and all bids and to award the bid in a manner

deemed to be in the best interests of the West Alabama Consortium. In the event that any provisions of the bid award

or written contracts emanating from the award is in conflict with Alabama’s bid law, the bid award and resultant contract

are declared null and void.

The vendor’s representative must complete and sign the attached Itemized List Bid Proposal form, Vendor Certification

page, and the form titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion –

Lower Tier Transactions.”

Envelopes containing bids should be sealed and clearly marked on the outside, CNP Bread Bid 26-04 due by 11:00

am, May 22, 2026. Bids should be mailed to Jennifer Roberts, CNP Director, Marion County Board of Education, 188

Winchester Drive, Hamilton, AL 35570.

4

INSURANCE

The Contractor must maintain throughout the life of this contract and pay for professional liability insurance

covering errors, omissions or negligent acts with limits of not less than $3,000,000. Coverage must include

contractual liability. When policies are renewed or replaced, the policy retroactive date must coincide with,

or precede start of work on this agreement. A claims-made policy which is not renewed or replaced, must

have an extended reporting period of two (2) Years. Additionally, the contractor shall procure and maintain

against claims under the Worker's Compensation Act and from claims for damage because of bodily injury

to others (including employees of the districts), death to others, damage to the property of others, and claims

for damages arising during the performance of the contract whether caused by him or anyone directly or

indirectly employed by him. The limits of liability insurance shall not be less than $1,000,000 per

occurrence/$3,000,000aggregate Commercial General Liability, $1,000,000 Automobile Liability. The

certificate of insurance shall be made in favor of and unconditionally named as an additional insured, "The

Board of Education." The certificate of insurance must be provided with this RFP/bid.

5

Commodity Codes

• NAICS 311812Commercial Bakeries

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