Project Information

Bid Title

Wood Pole Inspection, Joint Use Inventory & NJUNS Coordination Services

Issuing Agency

City of Winter Park

Location

Florida

Published Date

Sep 13, 2026

Closing Date

Oct 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP26-27

Original Source

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Bid Documents

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Project Description

Project ID: RFP26-27

Title: Wood Pole Inspection, Joint Use Inventory & NJUNS Coordination Services

Addenda: 0

Release Date: 9/11/2026

Due Date: 10/13/2026

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Wood Pole Inspection, Joint Use Inventory & NJUNS Coordination Services

Request for Proposal

Electric Utility

20855 , 20956 , 55085 , 83960 , 83961 ... show all

Project ID: RFP26-27

Release Date: Friday, September 11, 2026

· Due Date: Tuesday, October 13, 2026 10:00am

Posted Friday, September 11, 2026 3:00pm

All dates & times in Eastern Time - New York

Draft Response Events RSVP No Bid29 days, 12 hours, 53 minutes

Post Information

Posted At:Fri, Sep 11, 2026 3:00 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Winter Park ("City") is seeking qualified firms to provide wood pole inspection, condition assessment, pole stabilization/bracing, joint-use attachment inventory, and related support services for the City’s electric distribution system. The project is intended to improve system reliability, safety, and asset management by evaluating pole condition, identifying deterioration, documenting third-party attachments, stabilizing deficient poles where appropriate, and supporting future replacement planning.

The City is interested in inspection methodologies that include non-destructive evaluation techniques, including ultrasonic or equivalent technologies, to assess internal pole condition. Services may also include installation of pole bracing or stabilization systems for structurally deficient poles, documentation of joint-use attachments, and identification of poles eligible for NJUNS coordination where electric facilities have been removed. The selected Respondent shall provide electronic reporting and deliverables to support utility records, maintenance planning, and capital improvement efforts.

Background

The City of Winter Park Electric Utility owns and maintains a distribution system consisting of wood utility poles supporting electric and joint-use communication infrastructure. The City intends to improve visibility into pole condition, support data-driven replacement planning, enhance system reliability, and better document third-party attachments located on utility poles.

The City is interested in inspection approaches that provide improved assessment of internal pole condition beyond traditional visual inspection methods and can support identification of deterioration, decay, and structural concerns. The City also requires the ability to stabilize or brace structurally deficient poles where appropriate to maintain system safety and reliability while replacement planning is completed.

In addition, the City seeks to improve records of joint-use attachments and identify poles where electric facilities have been removed to support NJUNS coordination and pole retirement activities. The selected Respondent should provide accurate, defensible data, clear electronic reporting, practical recommendations, and an efficient field approach that minimizes operational impacts while supporting long-term asset management and capital planning.

Timeline

Release Date:

September 11, 2026

Pre-Proposal Meeting (Non-Mandatory):

September 21, 2026, 1:00pm

City Hall - Chapman Room
401 South Park Avenue
Winter Park, Florida 32789

Question Submission Deadline:

October 2, 2026, 5:00pm

Proposal Submission Deadline:

October 13, 2026, 10:00am

Selection Committee Meeting (Non-Mandatory):

October 28, 2026, 1:00pm

City Hall - Chapman Room
401 South Park Avenue
Winter Park, Florida 32789

Oral Presentations:

November 12, 2026

Final Ranking Meeting (Non-Mandatory):

November 12, 2026

City Hall - Chapman Room
401 South Park Avenue
Winter Park, Florida 32789

Anticipated Commission Award:

TBD

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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