Project Information

Bid Title

REQUEST FOR PROPOSAL: 26P-DF-230 TITLE AND ESCROW SERVICES

Issuing Agency

Cook Inlet Housing Authority

Location

Alaska

Published Date

Jan 21, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSAL: 26P-DF-230 TITLE AND ESCROW SERVICES January 21st, 2026

REQUEST FOR PROPOSAL

TITLE AND ESCROW SERVICES

Cook Inlet Housing Authority (CIHA) is accepting proposals from responsive and responsible individuals and firms to provide title and escrow services.

SPECIFIED DATES

RFP Packet Available: January 21, 2026, 5:00pm-via CIHA website/email

Questions Due Date: January 29, 2026, 4:00pm-via Email

Proposal(s) Due Date: February 12, 2026, 4:00pm-Email, Hand Delivered/Mail

ALL TIMES STATED IN ALASKA STANDARD TIME ZONE

REQUEST FOR PROPOSAL

RFP-26P-DF-230-Title-and-Escrow-Services

ATTACHMENTS

Attachment A - A Certifications-and-Representations-of-Offerors

Attachment B - B-Lobbying

Attachment C - C-Sample-Contract

Attachment Preview

REQUEST FOR PROPOSAL

RFP 26P-DF-230

Title and Escrow Services

January 2026

Prepared By:

Cook Inlet Housing Authority

Procurement Department

3510 Spenard Road

Anchorage, Alaska 99503

Rashaad Esters, Procurement Manager

Phone: (907) 793-3064

Title and Escrow Services

Contents

REQUEST FOR PROPOSAL RFP # 26P-DF-230 ..................................................................... 3

PROPOSAL SUBMITTALS ........................................................................................................ 3

QUESTIONS .............................................................................................................................. 3

BACKGROUND ......................................................................................................................... 3

CONTRACT TERM .................................................................................................................... 4

SCOPE OF SERVICES.............................................................................................................. 4

QUALIFICATIONS AND REQUIREMENTS ................................................................................ 4

COMPENSATION AND MANNER OF PAYMENT ..................................................................... 4

PREFERENCE STATEMENT .................................................................................................... 5

PREFERENCE FACTOR ........................................................................................................... 5

INDEMNITY AND INSURANCE REQUIREMENTS .................................................................... 5

GENERAL REQUIREMENTS .................................................................................................... 9

RFP CONDITIONS AND PROVISIONS...................................................................................... 9

PROPOSAL SUBMITTAL REQUIREMENTS.............................................................................10

EVALUATION PROCESS .........................................................................................................13

PROTEST .................................................................................................................................15

AWARD ....................................................................................................................................15

LIST OF ATTACHMENTS.........................................................................................................16

Title and Escrow Services

REQUEST FOR PROPOSAL

RFP # 26P-DF-230

Title and Escrow Services

Cook Inlet Housing Authority (CIHA) will accept proposals from responsive and

responsible individuals and firms to provide title and escrow services.

PROPOSAL SUBMITTALS

Proposals must be submitted, clearly marked: “Attn: Procurement, RFP #26P-DF-230

Title and Escrow Services– Do Not Open”. CIHA will reject proposals received after

the deadline. Faxed proposals will not be accepted.

• Mailed and hand-delivered proposals: Proposals must be received at CIHA, Attn:

Procurement, 3510 Spenard Road, Anchorage, Alaska 99503 no later than

February 12, 2026, at 4:00pm according to the time clock located at CIHA’s front

desk.

• Emailed proposals: Proposals must be received no later than February 12, 2026,

at 4:00pm, according to the time and date received by CIHA’s email server. Emailed

proposals may be submitted to Procurement@cookinlethousing.org.

QUESTIONS

CIHA shall not be bound by any oral interpretation of this RFP. Questions are encouraged

and should be sent in writing to CIHA’s Procurement Manager via email. All questions

must be received at CIHA no later than January 29, 2026, at 4:00pm. Written questions

received by the deadline will be answered by Addendum to all vendors.

Email: Procurement@cookinlethousing.org

No communication is to be directed to any other CIHA employees or CIHA representative.

Substantive issues will be answered in writing in the form of an Addendum to this RFP. If

determined necessary by CIHA, the proposal submittal due date may be extended and

will be stated as such in the Addendum form.

BACKGROUND

CIHA is an Alaska regional housing authority established by state statute for the purpose

of providing affordable housing opportunities for eligible participants in the Cook Inlet

region. The mission of CIHA is “To create housing opportunities that empower our people

and build our community.” CIHA administers Indian Housing Block Grant funds awarded

under NAHASDA and other federal, state and local funds, develops and manages

properties built with investor proceeds from the sale of Low-Income Housing Tax Credits,

federal, state, local and private funds, and operates affordable housing programs through

the parent corporation and its subsidiaries.

Title and Escrow Services

CIHA employs approximately 220 people who work as a team to offer housing programs

and manage more than 1,700 units of rental housing located in various communities in

Alaska, including Anchorage, Kenai, Seldovia, and Ninilchik. In addition to rental

development, CIHA also develops single-family homeownership homes and co-develops

properties with business partners.

Cook Inlet Lending Center (CILC) is a wholly owned subsidiary of CIHA and employs

approximately fifteen (15) people. CILC promotes and provides: 1) lending services in

Alaska; 2) community and economic development opportunities in the CIRI region; 3)

access to credit markets; and 4) economic development opportunities for loan investment

partnerships.

CONTRACT TERM

Award of a professional services contract for the specified work will include an initial five

(5) year term with an option to extend for five (5) additional one (1) year terms based on

available funding, satisfactory performance, agreed upon pricing and mutual consent. The

yearly contract shall be automatically renewed for one (1) year unless either party gives

written notice of thirty (30) days prior to the expiration thereof. The cost portion of your

proposal submitted should include the initial five (5) year term and the extension option

years.

SCOPE OF SERVICES

The core scope of services includes the following:

• Title reports and searches

• Title insurance, lender and owner policies with specific endorsements for real

property acquisitions, tax credit project and lender financing

• Closing/settlement services

• Commercial and residential escrow services

• Reconveyances

• Deed and document preparation

QUALIFICATIONS AND REQUIREMENTS

Capacity: Firm is to have adequate resources of qualified personnel to comply with

responsiveness requirements as stated.

Contractor shall provide current Certificate of Insurance as defined by this RFP.

Contractor shall not be suspended, debarred, or determined to be ineligible by HUD in

accordance with HUD regulations or by other federal agencies.

COMPENSATION AND MANNER OF PAYMENT

Fees for Work

Title and Escrow Services

• Owner shall pay Contractor for satisfactory performance of this contract and all

applicable documents, as outlined in the Proposer’s response to “Proposed Fees”,

collectively referred to as “Base Charges”, in RFP 26P-DF-230, attached hereto

and made a part of this contract by reference.

• Fees for services may be payable to Contractor from escrowed funds after

conveyance of a property to the purchaser or by other means mutually agreed

upon by Contractor and Owner.

PREFERENCE STATEMENT

The work to be performed under this contract is subject to Section 7(b) of the Indian Self-

Determination and Education Assistance Act (25 U.S.C. 450e(b)). In accordance with 25

U.S.C. 450e(b) and 24 CFR 1000.52, CIHA requires that to the greatest extent feasible;

(i) preferences and opportunities for training and employment shall be given to American

Indians/Alaska Natives (AIAN); and (ii) preferences in the award of contracts and

subcontracts shall be given to AIAN owned economic enterprises.

The Contractor shall include this AIAN Preference Statement, in its entirety, in every

subcontract in connection with the awarded contract, and shall, at the direction of CIHA,

take appropriate action pursuant to the subcontract upon a finding by the recipient or HUD

that the subcontractor has violated 25 U.S.C. 450e(b).5307.

Preference will be given to AIAN, Small-, Minority- and Women-owned businesses. AIAN,

Small-Minority- and Women-owned businesses are encouraged to submit proposals.

PREFERENCE FACTOR

AIAN, Small-, Minority- and Women-owned preference in contracting is applicable to this

Request for Proposal (RFP) and any contractor/firm/vendor stating a preference must

submit a signed HUD 5369-A Certification Form (Attachment A) with their submitted bid

to qualify for a preference; ownership must be a minimum of fifty-one percent (51%) and

be active in the day-to-day control and operation of the business. CIHA shall reserve

fifteen percent (15%) of the total of available rating points for qualified AIAN-owned

organizations or economic enterprises and ten percent (10%) for Small-, Minority- and

Women-owned businesses.

The prospective contractor must provide, to the greatest extent feasible, preference in

employment and training opportunities created as a result of a contract awarded as a

result of the RFP.

INDEMNITY AND INSURANCE REQUIREMENTS

Indemnification

A. To the fullest extent permitted by law, Contractor shall release, defend, indemnify

and hold Cook Inlet Housing Authority (CIHA), its subsidiaries, directors, officers,

agents, officials, employees and consultants (collectively, “Indemnified Parties”)

harmless from and against all claims or loss, including without limitation any and all

Commodity Codes

• NAICS 541191Title Abstract and Settlement Offices

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