Project Information

Bid Title

Risk Management Information Software - Claims Management

Issuing Agency

Charlotte County

Location

Florida

Published Date

Mar 27, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-367

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

File No:

26-367

Description:

Risk Management Information Software - Claims Management

Contact:

rhiannon.mills@charlottecountyfl.gov

File number:

20260367

Due Date:

4/20/2026 3:00:00 PM

Notice:

263671

Package:

263672

Registered Vendors Notified:

263673

Presubmittal Sign-in:

Tabulation:

Recommendation:

Addendum:

263676a

Commodity Codes:

20800, 20811, 20820, 20836, 20853, 20854, 20880, 95300, 95327, 95352

Attachment Preview

PURCHASING DIVISION

Charlotte County Administration Center

18500 Murdock Circle, Suite 344

Port Charlotte, Florida 33948-1094

Phone 941.743.1378

Fax 941.743.1384

TO: PROSPECTIVE PROPOSERS

DATE: MARCH 27, 2026

RE: ADDENDUM #1, RFP NO. 20260367, RISK MANAGEMENT INFORMATION SOFTWARE – CLAIMS

MANAGEMENT

PROPOSAL DUE DATE: 3:00 p.m. (EST), APRIL 20, 2026

Firms are hereby notified that this addendum shall be made a part of the above-named proposal and contract

documents. The following are issued to revise/clarify the proposal and contract documents, and these items shall

have the same force and effect as the original proposal and contract documents. Proposals to be submitted on

the above-specified date at Purchasing shall conform to the revisions and clarifications as listed herein.

ITEM # 1 QUESTION/ANSWER:

Q1: In Offline Mobile Capability, the RFP references “web/mobile (including offline capture).

Could you please clarify whether offline functionality is a required capability at go-live, or if it is

considered optional or a future enhancement?

A1: This is required at go live. We need the employees to be able to report claims from their county

issued cell phone, tablet, etc.

Q2: In TPA System Integration, does the County’s Third-Party Administrator (Commercial Risk

Management) provide APIs for integration, or is data exchange expected via file-based

methods (e.g., batch imports/exports)?

A2: They can do both I believe. We want to be able to file claims in our system and it automatically

feeds it into CRMS system live time. This is especially important for workers comp claims.

Q3: In EHS Module Scope, is the Environmental Health & Safety functionality expected to be

fully implemented at initial deployment, or can it be delivered in a phased approach?

A3: Yes, this needs to be fully implemented at go-live.

This addendum is binding and is to be considered as if contained within the original proposal documents of RFP

No. 20260367. Firms are required to acknowledge receipt of this addendum on their proposal forms.

Kimberly A. Corbett, C.P.M., CPPB

Senior Division Manager - Purchasing

KAC/rm

cc:

Professional Services Committee

Clerk

File

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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