Project Information

Bid Title

Fire Suppression and Maintenance Services (RFP) Addendum 2

Issuing Agency

Macon Bibb County

Location

Georgia

Published Date

Mar 18, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-037-LH

Original Source

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Bid Documents

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Project Description

26-037-LH Fire Suppression and Maintenance Services (RFP) (4/2/26)

February 18, 2026

Published by ntharpe

GENERAL

A. Invitation

Notice is hereby given that Macon-Bibb County will receive responses to the Request for Proposal for Fire Suppression Maintenance and Services (original plus 5 copies and Flash Drive) in the Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on March 19,2026, for Fire Suppression Maintenance and Services for Macon- Bibb County. Qualified vendors to provide comprehensive maintenance services.

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, March 19, 2026, at 2:00 p.m. in the Macon-Bibb County Procurement Department Conference Room, located at 700 Poplar Street, Third Floor, Macon, Ga 31201.

The deadline to submit questions is Friday, February 27, 2026, by 3:00 p.m. Questions must be emailed to lhardwick@maconbibb.us.

B. Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.

C. Solicitation Documents

Announcement of this Request for Professional Services may also be posted on the Macon-Bibb County website at www.maconbibb.us/purchasing and on the Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

D. Pre-Bid

A pre-bid mandatory conference is scheduled for 10:00 a.m., Wednesday, February 25, 2026, at the Middle Georgia Regional Airport Room Conference Room, located at 1000 Terminal Drive, Macon, Georgia 31201. Deadline for submitting questions is Friday, February 27, 2026, by 3:00 p.m. All questions must be submitted via email to Lhardwick@maconbibb.us

E. Insurance Requirements

Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia. All coverage should be written with insurance companies with a Best Rating of A or better. Insurance shall be obtained prior to commencement of work and shall remain in force throughout the period of the contract. Macon-Bibb County shall be named as additional insured on the policy.

Workers’ Compensation: Statutory

Errors and Omission: $1,000,000

General Liability: $1,000,000

F. Submittals

Responses must be sealed and identified on the outside of the package as and delivered to
26-037-LH
Fire Suppression Maintenance and Services

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

Telephone: (478) 803-0550

Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline on date of closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and formalities. Respondents shall carefully read the information contained herein and submit a complete response to all requirements and questions as directed. Submittals and any other information submitted by in response to the RFP shall become the property of Macon-Bibb County.

26-037-LH Fire Suppression and Maintenance Services-RFP

26-037-LH Attachment A

26-037-LH SOI Fire Suppression

26-037-LH Pre-Bid Sign In Sheet

26-037-LH, Addendum-1

26-037-LH, Addendum-2

Attachment Preview

MACON-BIBB COUNTY, GEORGIA

Request for Proposals (RFP)

FOR

Fire Suppression Maintenance and Services

26-037-LH

91022

91023

96177

MACON-BIBB COUNTY

ISSUE DATE: FEBRUARY 18, 2026

DUE DATE: MARCH 19, 2026

MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business

Enterprises are encouraged to participate in the solicitation process. Additionally, respondents

are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged

businesses requiring assistance with the competitive process can contact Cherise Stephens, Small

Business Affairs at (478) 300-2297 or cstephens@maconbibb.us

1

I. GENERAL

A. Invitation

Notice is hereby given that Macon-Bibb County will receive responses to the Request for Proposal for Fire

Suppression Maintenance and Services (original plus 5 copies and Flash Drive) in the Procurement

Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time

legally prevailing in Macon, Georgia on March 19, 2026, for Fire Suppression Maintenance and Services

for Macon- Bibb County. Qualified vendors to provide comprehensive maintenance services.

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, March 19, 2026, at 2:00 p.m.in the

Macon-Bibb County Procurement Department Conference Room, located at 700 Poplar Street, Third Floor,

Macon, Ga 31201.

The deadline to submit questions is Friday, February 27, 2026, by 3:00 p.m. Questions must be emailed to

lhardwick@maconbibb.us.

B. Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-

Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of

Commissioners.

C. Solicitation Documents

Announcement of this Request for Professional Services may also be posted on the Macon-Bibb County

website at www.maconbibb.us/purchasing and on the Georgia Procurement Registry website

https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

D. Pre-Bid

A pre-bid mandatory conference is scheduled for 10:00 a.m., Wednesday, February 25, 2026, at the

Middle Georgia Regional Airport Room Conference Room, located at 1000 Terminal Drive, Macon,

Georgia 31201. Deadline for submitting questions is Friday, February 27, 2026, by 3:00 p.m. All

questions must be submitted via email to Lhardwick@maconbibb.us

E. Insurance Requirements

Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia.

All coverage should be written with insurance companies with a Best Rating of A or better. Insurance shall be

obtained prior to commencement of work and shall remain in force throughout the period of the contract.

Macon-Bibb County shall be named as additional insured on the policy.

Workers’ Compensation: Statutory

Errors and Omission: $1,000,000

General Liability: $1,000,000

2

F. Submittals

Responses must be sealed and identified on the outside of the package as and delivered to

26-037-LH

Fire Suppression Maintenance and Services

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

Telephone: (478) 803-0550

Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline on

date of closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and

formalities. Respondents shall carefully read the information contained herein and submit a complete response

to all requirements and questions as directed. Submittals and any other information submitted by in response to

the RFP shall become the property of Macon-Bibb County.

G. Responsiveness

To be considered “responsive” the submission must include completed copies of the following documents:

• Price Proposal Form

• Proposer Qualification Form

• List of Sub-Consultants

• Minority Participation Goal

• Financial & Legal Stability Statement

• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit

H. Responsibility

To be considered “responsible” the submitting firm must meet the following minimum qualifications:

• Three (3) years of experience providing the services included herein

• Licensed to do business in the State of Georgia

• Financially and legally responsible to perform the services included herein

I. Reservations

Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the

Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise

expressly stated or required by law.

Each submission should be prepared simply and economically, providing a straightforward, concise description

of your firm’s ability to meet the requirements of this RFP. Emphasis should be on completeness, clarity of

content, responsiveness to the requirements, and an understanding of the Owner’s needs.

Macon-Bibb County makes no guarantee that an award will be made as a result of this RFP and reserves the

right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical

inconsistencies, or delete any item/requirement from this RFP or contract when deemed to be in the Owner’s

best interest.

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Macon-Bibb County will consider only representations made within the submission in response to this RFP.

Owner will not be bound to act by any previous knowledge, communication, or submission by the firms other

than this RFP.

Failure to comply with the requirements contained herein may result in the submission being deemed “non-

responsive” or “non-responsible”. Non-responsive submissions will not be reviewed for potential awards.

II. BACKGROUND

Macon Bibb County government has a legislative branch which composes of ten Commissioners and employs

approximately 1,708 individuals. The County provides a variety of services, that include Middle Georgia

Regional Airport facility. The regional airport spans 1,149 acres and features two asphalt runways: Runway 5-

23 measures 6,500 feet long currently undergoing a 500-foot extension, while Runway 14-32 is 5,000 feet long-

both accommodating a variety of aircraft operations. Middle Georgia Regional Airport serves a hub for aviation

activity, including a repair facility. In May 2025, Middle Georgia Regional Airport Contour Airlines updated its

daily services from Baltimore/Washington International to Dulles International Airport.

III. SCOPE OF SERVICES.

Macon-Bibb County Middle Georgia Regional Airport is soliciting an annual agreement for Fire Suppression

Maintenance and Service from highly skilled contractors to provide a broad spectrum of fire protection

maintenance and operational services. The Contractors must be certified in his/her trade and licensed in the

State of Georgia. The services required include both preventive maintenance, routine maintenance, and on-call

emergency repairs. The Scope of Work for this Request for Proposal will include the following services to

provide all equipment and materials, (Macon Bibb reserves the option to purchase and provide equipment and

materials on a situational case by case basis) and labor required to perform the listed services:

Fire Suppression Services:

1. Provide Quarterly Preventive Maintenance Services. If there are any deficiencies seen during the

preventive maintenance service, the contractor shall document and provide a written proposal for

the recommended repairs and associated costs. All labor, parts, equipment provided by the

Contractor shall be warranted or guaranteed for a period of time of not less than one year.

2. Perform annual inspections. Inspections to be completed with previous inspection dates whereas not to

allow their certifications to expire. Prior to performing any inspections, a mutually agreed upon

schedule must be approved by Macon-Bibb County designated personnel. If there are any deficiencies

during inspection, the contractor shall document and provide a written proposal for the recommended

repairs and associated costs.

3. Maintenance and Services performed must follow all applicable NFPA and related regulatory codes.

In addition, comply with all applicable local, state, and federal laws.

4. Services to include the following facilities located at Middle Georgia Regional Airport: Airport

Terminal, Operations Center, Executive Terminal building, maintenance building, deluge pump

facility, Embraer facility, and all related fire suppression systems and equipment. Modifications may

be required to update additional buildings for services.

5. Perform emergency repairs such as signal malfunctions, replacement and troubleshooting on fire

protection equipment on an as needed basis.

6. At the completion of work, the Contractor shall remove all materials, supplies, debris and leave the

area in a clean condition.

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7. The awarded contractor will be utilized for as-needed maintenance throughout the term of the annual

agreement.

8. Contractors shall provide monthly, quarterly, and year-to-date operational reporting services that

highlight operational issues/conditions and summarize the preventive maintenance, remedial work

requests and facility management. In addition, Contractor shall prepare an invoice listing the expenses

to be paid and submit each invoice to Macon-Bibb County Government for payment in a lump sum.

Key Dates:

• RFP Release Date: 2/18/2026

• Questions Due: 2/27/2026

• Proposal Due Date: 3/19/2026

IV. SUBMITTAL FORMAT AND REQUIREMENTS

Along with the required submitting documents included, bidders shall provide the following:

• A Statement of Qualifications on the company’s history with similar project

• A cost proposal (to be submitted in a separate envelope from the technical proposal)

• A timeline for completion.

Proposals shall be submitted by mail or hand delivery by 12:00 noon on March 19th, 2026. The address for

submittals is:

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

Questions:

Any questions regarding this RFP shall be submitted to Laura Hardwick, Procurement Director in via

email at Lhardwick@maconbibb.us. All questions will be aggregated, and answers shared with all

interested bidders via addendum

V. SCORING (total possible number of points = 100)

Expérience/Qualifications – Maximum 40 points

Capacity /Ressources - 40 Points

Price – Maximum 15 Points

Local Approach – Maximum 5 Points

VI. AWARD BASIS

Awards will be recommended to the respondent with the highest number of points.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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