Project Information

Bid Title

Survey Svcs Associated with 13.8 KV Power Supply to Terminal and Facility Revisions for Husky

Issuing Agency

Port of Tacoma

Location

Washington

Published Date

Feb 13, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

112025-1004

Original Source

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Bid Documents

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Project Description

Survey Svcs Associated with 13.8 KV Power Supply to Terminal and Facility Revisions for Husky

Bid Number:

112025-1004

Estimated Cost Range:

$300,000.00 + any applicable Washington State Sales Tax (WSST)

Procurement Summary:

The NWSA is soliciting Statements of Qualifications (SOQ) from firms interested in providing survey services. The NWSA anticipates awarding a Professional Service contract for this work. The anticipated period of performance is one (1) year from the execution of the contract. This contract is anticipated to not exceed a total of $300,000.00 + any applicable Washington State Sales Tax (WSST).

The successful respondent may be precluded from competing for, or participating in, subsequent contracts that are the direct result of or primarily generated by, the work performed under the contract resulting from this procurement.

The NWSA has applied for and was awarded the Port of Tacoma Husky Terminal Expansion Part 1, 23 PIDP federal grant administered by MARAD. All work must be performed in accordance with associated grant requirements. Therefore, the contract that results from this RFQ will be subject to the NWSA Terms and Conditions found in “Attachment B” and the Federal Terms and Conditions found in “Attachment C”.

Contact:

Michelle Walker, Procurement Analyst

Notes:

NWSA Procurement

Bids Due:

Mon, 03/23/2026 - 02:00PM

Questions Due:

Mon, 03/09/2026 - 02:00PM

Documents:

102025-1004_husky_terminal_expansion_rfq.pdf

attachment_c.pdf

attachment_d.pdf

Attachment Preview

NORTHWEST SEAPORT ALLIANCE (NWSA)

REQUEST FOR QUALILFICATION (RFQ)

PROJECT 201201.01

PROCUREMENT NO. 112025-1004

SURVEY SVCS ASSOCIATED WITH 13.8 KV

POWER SUPPLY TO TERMINAL AND FACILITY

REVISIONS FOR HUSKY

Issued by

NWSA

One Sitcum Plaza

P.O. Box 1837

Tacoma, WA 98401-1837

RFQ INFORMATION

Contact:

Michelle Walker, Procurement Analyst

Email Addresses:

procurement@portoftacoma.com

Phone:

(253) 888-4744

Submittal Date

March 18, 2026 @ 2:00 PM (PST)

Questions Due Date

March 6,2026 @ 2:00 PM (PST)

Site Visit Date:

NONE

SUBMIT ALL QUESTIONS AND SOQS VIA THE PROCUREMENT PORTAL. (LINK

LOCATED ON THE LEFT SIDE OF THE PROCUREMENT WEB PAGE).

RFQ

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NWSA RFQ 112025-1004

SURVEY SVCS ASSOCIATED WITH 13.8 KV POWER SUPPLY TO TERMINAL

AND FACILITY REVISIONS FOR HUSKY

A. PURPOSE

The NWSA is soliciting Statements of Qualifications (SOQ) from firms interested in

providing survey services. The NWSA anticipates awarding a Professional Service

contract for this work. The anticipated period of performance is one (1) year from the

execution of the contract. This contract is anticipated to not exceed a total of $300,000.00

+ any applicable Washington State Sales Tax (WSST).

The successful respondent may be precluded from competing for, or participating in,

subsequent contracts that are the direct result of or primarily generated by, the work

performed under the contract resulting from this procurement.

The NWSA has applied for and was awarded the Port of Tacoma Husky Terminal

Expansion Part 1, 23 PIDP federal grant administered by MARAD. All work must be

performed in accordance with associated grant requirements. Therefore, the contract that

results from this RFQ will be subject to the NWSA Terms and Conditions found in

“Attachment B” and the Federal Terms and Conditions found in “Attachment C” .

B. BACKGROUND

Formed in 2015, The Northwest Seaport Alliance is a marine cargo operating partnership

of the Ports of Tacoma and Seattle. NWSA is the fourth-largest container gateway in

North America. To learn more about the NWSA, visit www.nwseaportalliance.com.

The NWSA’s Standard Terms and Conditions are included with the Sample Professional

Services Agreement “Attachment B” to this RFQ. By submitting a SOQ, the Proposer

represents that it has carefully read and agrees to be bound by the NWSA’s Standard

Terms and Conditions. Identify during the question submittal and response period, any

sections you consider onerous, clarify why you consider these sections onerous, propose

alternative language, and describe why it is in the NWSA’s best interests to adopt the

alternative language.

SOQs submitted with altered or conditioned Terms and Conditions without prior written

agreement from the NWSA will be considered non-responsive and not considered for

evaluation.

The Federal Grant Terms and Conditions in “Attachment C” are non-negotiable.

Proposers submit SOQs understand all contract terms and conditions are mandatory.

Response submittal is agreement to the Contract without exception. The NWSA reserves

the right to negotiate changes to submitted SOQs and to change the NWSA's otherwise

mandatory Contract form during negotiations. If the Proposer is awarded a contract and

refuses to sign the attached Contract form, the NWSA may reject the Proposer from this

and future solicitations for the same work. Under no circumstances shall Proposer submit

its own boilerplate of terms and conditions.

RFQ

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C. SCOPE OF SERVICES

The work may include, but is not limited to, the following tasks:

• Conduct a topographic survey of the areas shown on the attached sketches

in, “Attachment D”.

• Locate utilities, property corners, monitoring wells, power poles, street

features, trees and other significant vegetation, and any other features within

the described area.

• Above grade electrical and communication poles should include line heights

above grade to all connections. Provide sag elevations between poles.

• Prepare a Record of Survey.

• Utilization of drone surveying technologies is acceptable where applicable and

when approved in advance by the Port and other jurisdictions having authority.

• Other miscellaneous surveying related services as generally associated with

the profession.

D. DELIVERABLES

Consultant shall provide draft and final versions of survey files and plan sheets to the

NWSA for review and use. Submitted files shall be provided in electronic format to fit

ANSI D or half size formats.

Both hard and electronic copies of all surveys will be submitted for the NWSA, Tacoma

Power and other consultant teams use. CAD files suitable for use with AutoCAD, Civil3D

or similar software shall be provided via electronic transfer to the NWSA.

E. QUALIFICATIONS

Work shall be completed by a Professional Land Surveyor with firm licensed to practice

in the State of Washington.

F. SOQ ELEMENTS & EVALUATION CRITERIA

SOQs should present information in a straightforward and concise manner, while

ensuring complete and detailed descriptions of the Consultant Firm (to include the prime,

key team members, and major sub-consultants) and the team’s ability to meet the

requirements and provide the requested services of this RFQ. Emphasis will be on

completeness of content. The written SOQs should be prepared in the same sequential

order as outlined below.

SOQs are limited to 7 numbered pages (8 ½ by 11 inch) excluding the cover letter and

all appendices. All pages shall be in portrait orientation with 1-inch (1”) margins. Font

size shall be 10 point or larger. SOQs that do not follow this format may be rejected.

Submittals need to be limited to 9 MB in total size.

The cover letter shall include the RFQ Number & Title in the subject line, and the Name,

Title, Email Address, Phone Number, and current Address of the submitting team. SOQ’s

RFQ

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that do not follow this format may be rejected. The cover letter shall also include the

following information (even if the answer is None):

• Describe any claim submitted by any client against the prime firm within the past

two (2) years related to the professional services provided by the firm or its key

personnel. For purposes of this request, claim means a sum of money in dispute

in excess of 10% of the firm’s fee for the services provided.

• Any real or perceived conflicts of interest for team members, inclusive of the prime,

sub-consultants, and key team members.

SOQs are to address, and will be evaluated upon, the following criteria:

INITIAL EVALUATION PHASE

1. Qualifications & Experience

50 PTS

a) Identify the proposed team (to include working titles, degrees, certificates and

licenses), demonstrate the team’s experience in performing the requested services on

non-Port/NWSA projects with similar scope and describe how the team meets or

exceeds the required qualifications. (30 PTS)

• Resumes of the key individuals may be included as an appendix and are not

included in the total page count. Resumes are to be limited to one (1) single-

sided, letter-size page. Resumes exceeding this limit will not be reviewed.

• Provide an organizational chart demonstrating the relationships and hierarchy

of the team described above and availability to support NWSA projects. Identify

individuals by name, position, discipline and firm. Identify key back up

personnel.

b) Capacity to perform the work (including any specialized services) within the time

constraints identified, considering the firm’s current and planned workload. (10 PTS)

c) Include a list of three (3) non-PORT/NWSA recent contracts/projects in the last five (5)

years, to include a point of contact, contact information (phone and email), and brief

description, for services relevant to the items listed in the Scope of Services as

performed by the key personnel. Only projects completed by key members of the

project team will be considered. (10 PTS)

2. Project Approach Narrative

50 PTS

SOQs should clearly outline the team’s recommended approach and methodology for:

a) Accomplishing the Scope of Services. Clearly describe the approaches and methods

that will be used to accomplish the tasks required in the Scope of Services. Include a

summary of innovative ideas and suggestions for enhancing the scope of services.

(20 PTS)

• Project Management: Describe how the team will manage and coordinate the

necessary disciplines required to accomplish the services requested.

b) Coordination & Communication. Provide a plan for communications and coordination

between the Project Team, the NWSA’s Project Manager, and the various

Stakeholders. (10 PTS)

RFQ

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c) Quality Control (QC) and Quality Assurance (QA) program for the requested services.

(10 PTS)

d) What risks beyond your control do you see in providing this service, and how would

you mitigate them? (10 PTS)

FINAL EVALUATION PHASE (if applicable)

1. Oral Presentations (if requested) ............................................................... 100 PTS

Oral Presentations will be conducted with the top-ranked SOQ. Failure to participate

in the process will result in the Vendor’s disqualification from further consideration.

Oral Presentations will be conducted by online video meeting.

2. References (if requested)...........................................................................Pass/Fail

Reference checks may be performed on the selected firm, if based directly on the

SOQ’s received, or on shortlisted firms if Oral Presentations are being requested. The

NWSA may evaluate the reference checks to assess the proposed Vendor’s overall

performance and success of previous, similar work. Reference checks may also be

utilized to validate information contained in the SOQ.

LIST OF ATTACHMENTS:

ATTACHMENT A – INSTRUCTIONS FOR PROPOSING (ATTACHED)

ATTACHMENT B –PROFESSIONAL SERVICES CONTRACT TERMPLATE &

TERMS AND CONDITIONS (ATTACHED)

ATTACHMENT C – PORT OF TACOMA HUSKY TERMINAL EXPANSION PART 1,

23 PIDP FEDERAL GRANT (SEPARATE DOCUMENT)

ATTACHMENT D – PROJECT SPECIFIC INFORMATION (SEPARATE DOCUMENT)

RFQ

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Commodity Codes

• NAICS 335999All Other Miscellaneous Electrical Equipment and Component Manufacturing
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561210Facilities Support Services

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