Project Information

Bid Title

Biosolids Hauling - Secondary Seller

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Dec 11, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 818F

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 818F
Addendum:	2
Bid Due Date:	1/7/2026
Description:	Biosolids Hauling - Secondary Seller
Bid Document:	TAC 818F Biosolids Hauling Secondary Seller Addendum 2.pdf
Attachments:

Attachment Preview

City of Tulsa

Finance Department

INVITATION FOR BID TAC 818F

Addendum #2

Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This

addendum must be listed as Addendum #2 on the ACKNOWLEDGMENT OF RECEIPT OF

ADDENDA/AMENDMENTS FORM of the bid package as verification that you have received and are aware of

the information contained herein.

QUESTIONS/CLARIFICATION/CHANGES:

Questions:

1. Does the City of Tulsa load Seller’s trucks or does the Seller provide a loader?

The City asks that the Seller brings their own loader, and the Seller is responsible for loading the

biosolids into their trailers.

2. Can the Seller back trucks down the drying bed ramp into the bed to load trucks?

We don’t recommend it. It was something we tried at one time, but it is easier to just load the trucks

from the side of the drying bed even if the loader must keep going back and forth bringing the

biosolids to the trucks.

3. Item 203.6 talks about hauling a minimum of 900 cubic yards per day. Is that a hard rule required

each day?

While we state a minimum in the contract, we understand that things don’t always work out. For

example, trucks may break down or drivers must haul lighter loads due to hauling wet material. As a

result, we understand if there are times that less cubic yards are hauled to the field in a day.

4. Can you describe how many beds you expect to clean out or how many loads you expect to have the

Seller(s) haul each time the Seller(s) service is requested?

We budget to clean out 8 beds a year, but we use some of our leftover lagoon cleanout money to

clean out a few more beds. Whenever a contractor comes in we typically try to clean out 5-7 beds at

a time.

Changes:

Was:

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

12/10/2025

7 Days prior to IFB due date

12/17/2025

Changed to:

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

12/29/2025

10 Days prior to IFB due date

1/7/2026

TAC 818F | Biosolids Hauling - Secondary Seller| Issue Date: 11/19/2025

12/1/2025

Addendum #1

Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This

addendum must be listed as Addendum #1 on the ACKNOWLEDGMENT OF RECEIPT OF

ADDENDA/AMENDMENTS FORM of the bid package as verification that you have received and are aware of

the information contained herein.

QUESTIONS/CLARIFICATION/CHANGES:

CHANGES:

Was:

EVENT

IFB Issue Date

DATE

11/19/2025

Pre-Bid Conference

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

Changed to:

EVENT

IFB Issue Date

Pre-Bid Conference

Site Visit – OPTIONAL

236 West 71st Street, Tulsa, OK 74132

Dept Contact: Steve Meier – smeier@cityoftulsa.org

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

No Pre-Bid Conference

12/08/2025

10 Days prior to IFB due date

12/17/2025

DATE

11/19/2025

No Pre-Bid Conference

12/10/2025

10:00AM CST

12/10/2025

7 Days prior to IFB due date

12/17/2025

IFB Rev 02/2024

2

TAC 818F | Biosolids Hauling - Secondary Seller| Issue Date: 11/19/2025

Invitation for Bid (IFB)

TAC 818F

Supplies or Services Requested: Biosolids Hauling - Secondary

Seller

Department: Water and Sewer

NIGP Commodity Code(s): 958-12, 968-73, 962-39, 913-91

Solicitation Schedule

EVENT

IFB Issue Date

Pre-Bid Conference

Site Visit – OPTIONAL

236 West 71st Street, Tulsa, OK 74132

Dept Contact: Steve Meier – smeier@cityoftulsa.org

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

DATE

11/19/2025

No Pre-Bid Conference

12/10/2025

10:00AM CST

12/29/2025

10 Days prior to IFB due date

1/7/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Julie Miller, Buyer | jamiller@cityoftulsa.org

All questions should be emailed with TAC 818F on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

IFB Rev 02/2024

3

TAC 818F | Biosolids Hauling - Secondary Seller| Issue Date: 11/19/2025

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a Secondary Seller to purchase Biosolid Hauling for the

Water and Sewer Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

4

TAC 818F | Biosolids Hauling - Secondary Seller| Issue Date: 11/19/2025

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for a Secondary Seller for Biosolids Hauling for use by the Water and

Sewer Department.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

201.0 GENERAL:

201.1 Project work will take place at the Southside Biosolids Storage Beds at 236 W. 71st

Street in Tulsa.

201.2

The Seller(s)’s operations shall include all equipment, labor, and incidentals necessary

for the loading of biosolids directly from the Southside Wastewater Treatment Plant

Dewatering Facility Storage Beds, transporting the biosolids to the land application sites

and unloading the biosolids as required by the Specifications contained in this

Agreement.

201.3

The City’s contact person during the term of this Agreement is Steven Meier, Support

Services Manager, Water and Sewer Department (herein referred to as the “Engineer”).

ANY CONTACT WITH CITY EMPLOYEES OR OFFICIALS, OTHER THAN THE

ASSIGNED PROJECT BUYER (Julie Miller, jamiller@cityoftulsa.org) FOR OR ABOUT

THIS SOLICITATION WILL DISQUALIFY YOUR BID AND IT SHALL BE DEEMED

NON-RESPONSIVE.

202.0 BIOSOLIDS QUALITY AND CHARACTERISTICS:

202.1 Class B biosolids generated from the Southside Dewatering Facility are land applied in

accordance with the provisions of the Southside Biosolids Management Permit. The

Seller(s) will be required to follow Oklahoma Department of Environmental Quality

(ODEQ) approved guidelines, including existing plans and site-specifics provided as part

of this Agreement.

202.2

The Seller(s) will be paid on a per cubic yard basis and must provide sufficient equipment

to load, transport and unload all dewatered biosolids stored in storage beds. An

estimated volume of 20,000 cubic yards will be removed from the Southside storage

beds each year. This quantity is an estimate to be used for bidding purposes only. The

City and the Seller(s) must agree upon volume and cost, per the Bid pricing, prior to

commencement of work.

IFB Rev 02/2024

5

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