Project Information

Bid Title

Annual Central Plant Mechanical Equipment Preventive Maintenance Services

Issuing Agency

Alachua County

Location

Florida

Published Date

Aug 25, 2026

Closing Date

Sep 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Annual Central Plant Mechanical Equipment Preventive Maintenance Services

Addenda: 2

Release Date: 7/15/2026

Due Date: 9/2/2026

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Annual Central Plant Mechanical Equipment Preventive Maintenance Services

Last updated by Addendum #2 on Aug 26, 2026 2:37 AM See what changed

Invitation To Bid

Facilities Management

03124 , 03127 , 12032 , 22530 , 22532 ... show all

Project ID: ITB 27-55-MB

Release Date: Wednesday, July 15, 2026

· Due Date: Wednesday, September 2, 2026 2:00pm

Posted Wednesday, July 15, 2026 9:00am

All dates & times in Eastern Time - New York

Draft Response Events RSVP No Bid7 days, 16 hours, 30 minutes

Post Information

Posted At:Wed, Jul 15, 2026 9:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Alachua County Facilities Management Department is responsible for maintaining the safety, reliability, and operational performance of building systems across County-owned facilities. These systems are critical to supporting daily operations, life safety functions, public services, and regulatory compliance. Timely maintenance, upgrades, and repairs are essential to ensure uninterrupted service and long-term asset preservation.

To support these objectives, the County is seeking qualified, licensed, and experienced contractors to provide annual Central Plant Mechanical Equipment Preventive Maintenance Services throughout County-owned facilities.

Under the resulting contract, the Contractor(s) will furnish all labor, supervision, materials, equipment, and incidentals necessary to perform the services described in the Scope of Services.

This solicitation is issued as an Invitation to Bid (ITB) for annual services. The resulting contract will provide ongoing services for a defined term, with work performed on an as-needed basis in accordance with the contract documents.

The resulting contract will be administered in accordance with the pricing and delivery structure identified in this solicitation and will support the County’s commitment to safety, quality workmanship, cost control, and operational continuity.

Background

Location: Alachua County is located in North Central Florida. The County government seat is situated in Gainesville. Gainesville is located 70 miles southwest of Jacksonville, 129 miles southeast of Tallahassee, 140 miles northeast of Tampa - St. Petersburg and 109 miles northwest of Orlando. Alachua County has a population of over 250,000 and a regional airport. The County itself consists of a total area of 969 square miles.

Form of Government: Alachua County is governed by a Board of five (5) elected County Commissioners and operates under the established County Manager Charter form of government. In addition to the five County Commissioners, there are five elected Constitutional Officers: Supervisor of Elections, Sheriff, Clerk of the Court, Tax Collector, and the Property Appraiser. The Alachua County Attorney also reports to the Board.

Timeline

Solicitation Release Date:

July 15, 2026

Pre-Proposal Meeting (Mandatory):

July 30, 2026, 9:00am

Be advised that the Pre‑Bid Meeting has been scheduled to July 30, 2026 at 3333 NE 39th Ave, Gainesville, FL 32609 .

All vendors intending to participate and submit a bid are required to complete a soft background check prior to being granted access to secure areas.

To initiate the background check, vendors must contact Administrative Specialist of Security Operations, Beverlee Carter at: (352) 491-4509 between the hours of 0800-1600 or you can email her at bcarter@alachuasheriff.org .

B Carter will need to be provided with the name of the vendor, the best point of contact with a phone number, and the number of individuals expected to be present at the pre-bid meeting. Once the deadline for submission has been reached, B Carter will provide the list to the sergeants responsible for vendor building access and they will make contact with the provided points of contact to receive the necessary information.

The simplest way to complete the process would be to have the points of contact scan and email a copy of the driver’s licenses of the individuals that will need to have access to the secure facility and separately, provide their social security number over the telephone in order to keep it off the public domain.

Deadline: No later than July 24, 2026

Please note that failure to complete the required background check by the stated deadline will result in the vendor being deemed ineligible to participate in the Mandatory Pre‑Bid Meeting.

Question Submission Deadline:

August 16, 2026, 12:00am

Solicitation Submission Deadline:

September 2, 2026, 2:00pm

Here's the Zoom link and information:
The scheduled solicitation opening will occur via Zoom during a public meeting; the information to join is provided below. Attendance (live viewing) of the proposals opening is not required.

Join Zoom Meeting
https://alachuacounty-us.zoom.us/j/87802786974?pwd=ii3kK5yOdz4m42EyOrENoYfX9G87wq.1
Meeting ID: 878 0278 6974
Passcode: 581222

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Join instructions
https://alachuacounty-us.zoom.us/meetings/87802786974/invitations?signature=1J2hqRmLm122SztMEmb5eqdWpfjKtjG_s28_mdhAyvM

If you have a disability and need an accommodation in order to participate, please contact the Alachua County ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the event. If you are unable to notify the Office prior to the event, please inform an Alachua County employee that you need assistance. TDD/TTY users, please call 711 (Florida Relay Service).

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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