Project Information

Bid Title

TRUNKED RADIO NETWORK MICROWAVE

Issuing Agency

Erie County

Location

New York

Published Date

Feb 11, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Department	Title	Submission Deadline	Additional files
HOMELAND SECURITY & EMERGENCY SERVICES	TRUNKED RADIO NETWORK MICROWAVE	Monday, May 4, 2026	erie-county-microwave-rfp-2026-020vf-compliance-matrix.xlsx , erie-county-microwave-rfp-2026-020vf-cost-proposal-sheet.xlsx , addendum-1-2026-020vf.pdf

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Erie County, NY

ERIE COUNTY

REQUEST FOR PROPOSAL (RFP)

TO PROVIDE TRUNKED RADIO NETWORK

MICROWAVE

RFP#: 2026-020VF

February 6, 2026

DEPARTMENT OF HOMELAND SECURITY & EMERGENCY SERVICES

ERIE COUNTY PUBLIC SAFETY CAMPUS

45 ELM STREET

BUFFALO, NEW YORK 14203

COUNTY OF ERIE

REQUEST FOR PROPOSALS

Erie County, NY: Trunked Radio Network Microwave Requirements – February 2026

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Erie County, NY

1. Project Introduction.............................................................................................................................. 5

1.1 Project Objective........................................................................................................................... 5

1.1 Current Systems Overview............................................................................................................ 5

1.1.1 Backhaul ................................................................................................................................ 5

2. General Provisions ................................................................................................................................ 5

2.1 Schedule of Events ....................................................................... Error! Bookmark not defined.9

2.2 Evaluation, and Contract Award Process ...................................................................................... 5

2.3 Oral Presentation ........................................................................................................................ 10

2.4 Submission Requirements .......................................................................................................... 10

2.5 Compliance Matrix Instructions.................................................................................................. 11

2.6 Definition of Terms ..................................................................................................................... 12

3. Respondent Experience ...................................................................................................................... 12

3.1 Firm Experience .......................................................................................................................... 12

3.2 Team Experience and Qualifications........................................................................................... 13

3.3 Product and Subcontractor Working Experience ....................................................................... 14

3.4 Financial Condition...................................................................................................................... 14

4. General System and Contractor Requirements .................................................................................. 14

4.1 General Project Requirements.................................................................................................... 14

4.2 General Business Terms .............................................................................................................. 15

4.3 Project Management .................................................................................................................. 16

4.4 Kick Off ........................................................................................................................................ 17

4.5 Project Milestones and Acceptance............................................................................................ 17

4.6 Design Review Activities ............................................................................................................. 18

4.6.1 General Detailed Design Review Phase Requirements....................................................... 18

4.6.2 Facilities Suitability Assessment.......................................................................................... 19

4.6.3 Network Link Assessment ................................................................................................... 19

4.6.4 Electrical Power Evaluation................................................................................................. 20

4.6.5 Microwave Dish Support Structure Suitability and Design ................................................. 20

4.7 Installation Planning and Site Preparation ................................................................................. 20

4.8 Documentation ........................................................................................................................... 20

4.8.1 General Documentation Requirements.............................................................................. 20

4.8.2 Maintenance Documentation and Manuals ....................................................................... 22

Erie County, NY: Trunked Radio Network Microwave Requirements – February 2026

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Erie County, NY

4.8.3 As-Built Documentation...................................................................................................... 23

4.9 Training ....................................................................................................................................... 24

5. MBS Technical Requirements ............................................................................................................. 25

5.1 Reliability Requirements ............................................................................................................. 25

5.2 Network Security ........................................................................................................................ 26

5.3 Sustainability and Lifecycle ......................................................................................................... 26

5.4 Standards Compliance ................................................................................................................ 27

5.5 Microwave Site Equipment Installation...................................................................................... 28

5.5.1 General Installation Requirements ..................................................................................... 28

5.5.2 Equipment Installation........................................................................................................ 29

5.5.3 Transmission Line/Waveguide and Microwave Dish Installation ....................................... 29

6. Backhaul System Requirements.......................................................................................................... 31

6.1 Microwave System ...................................................................................................................... 31

6.1.1 Architecture and Design...................................................................................................... 31

6.1.2 Equipment and System Specifications ................................................................................ 32

6.1.3 Additional Contractor Services ........................................................................................... 33

7. Network Management System (NMS) ................................................................................................ 33

7.1 General Network Management System Requirements .............................................................. 33

7.2 Fault Monitoring, Diagnostics and Alarm Management Requirements ..................................... 35

8. Acceptance Testing ............................................................................................................................. 36

8.1 General System Acceptance Testing........................................................................................... 36

8.2 Factory Testing and Staging ........................................................................................................ 37

8.3 Installation and Baseline Testing ................................................................................................ 37

8.4 Functional Acceptance Testing ................................................................................................... 38

8.5 Testing Punch Lists ...................................................................................................................... 38

9. System Transition and Cutover ........................................................................................................... 39

10. Decommissioning and Removal of Equipment ................................................................................... 39

11. Warranty and On-Going Maintenance Support.................................................................................. 39

11.1 Warranty Period and Support Criteria ........................................................................................ 39

11.2 General Maintenance and Support Requirements ..................................................................... 40

11.3 Software and Firmware Support................................................................................................. 41

11.4 System Monitoring and Dispatch Service ................................................................................... 42

11.4.1 System Monitoring Requirements ...................................................................................... 42

Erie County, NY: Trunked Radio Network Microwave Requirements – February 2026

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Erie County, NY

11.4.2 Technical and On-Call Support Service ............................................................................... 42

11.4.3 System Performance Reporting .......................................................................................... 42

11.4.4 Severity Levels and Response Times................................................................................... 43

11.5 System and Field Maintenance Requirements ........................................................................... 44

11.6 Spare Equipment......................................................................................................................... 45

12. Technical Response/Work Plan Description Instructions ................................................................... 45

12.1 MBS Overview............................................................................................................................. 45

12.2 Lifecycle and Sustainability ......................................................................................................... 46

12.3 Reliability and Security................................................................................................................ 46

12.4 Network Management System (NMS) (If provided) ................................................................... 46

12.5 Microwave Backhaul System ...................................................................................................... 47

12.6 Factory Testing/Staging and Delivery of the Microwave System ............................................... 48

12.7 Acceptance Test Plan .................................................................................................................. 48

12.8 Functional and Baseline Acceptance Test Plans ......................................................................... 48

12.9 System Transition and Cutover Methodology ............................................................................ 48

12.10 Training Program Overview .................................................................................................... 49

12.11 Test and Spare Equipment ...................................................................................................... 49

12.12 Project Management and Staffing .......................................................................................... 49

12.13 County and Other Client Agency Responsibilities................................................................... 50

12.14 Project Schedule ..................................................................................................................... 50

12.15 Detailed Final System Design .................................................................................................. 50

12.16 Microwave System Installation and Implementation ............................................................. 50

12.17 Warranty and Ongoing Maintenance Services ....................................................................... 51

12.18 Value Add Products and Services............................................................................................ 51

13. Cost Proposal ...................................................................................................................................... 51

13.1 Cost Proposal Table..................................................................................................................... 51

13.2 Milestone Payment Percentages ................................................................................................ 51

14. Attachment A – Site List...................................................................................................................... 52

15. Exhibits and Appendices ..................................................................................................................... 52

Erie County, NY: Trunked Radio Network Microwave Requirements – February 2026

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Erie County, NY

1. Project Introduction

1.1 Project Objective

Project Name: Erie County Public Safety Trunked Network Project – Microwave Backhaul System

Public safety and public service agencies of the County of Erie, New York are pursuing upgrades to their

public safety communications and are seeking a qualified and experienced vendor to design, build,

implement, test and commission into service a countywide radio system with a public safety-grade

backhaul network. The collective agencies will be represented by Erie County Department of Homeland

Security, hereafter referred to as the “County”. The resulting system, hereafter referred to as the Erie

County Trunked Radio Network (“ECTRN”) will be defined per the specifications detailed in this RFP.

The ECTRN will be a Motorola UHF Band Project 25 Phase 2 trunked, simulcast network with

geographically redundant network core elements (one core in Erie County that will be constructed under

another contract and one core in Niagara County that already exists).

This solicitation addresses a reliable and highly available microwave backhaul network for the new system

that interconnects the land mobile radio (LMR) sites and dispatch facilities with the Erie County core

network and also interconnects with Niagara County’s microwave network. Routing among both these

new microwave connections, existing microwave connections, and county fiber connections will be

managed by separately purchased MPLS network.

1.1 Current Systems Overview

1.1.1 Backhaul

The County currently operates an extensive microwave backhaul network to support its current

operations. The existing hops in this network should be used in the design to the extent they meet

the stipulated requirements. The system is a mixture of several bands and has a presence at most of the

proposed sites. The list of sites and existing microwave equipment will be provided to qualified

microwave vendors upon request by email at communications@erie.gov.

2. General Provisions

Statement of Rights: UNDERSTANDINGS

Please take notice, by submission of a proposal in response to this request for proposals, the proposer

agrees to and understands:

• that any proposal, attachments, additional information, etc. submitted pursuant to this

Request for Proposals constitute merely a suggestion to negotiate with Erie County of Erie

and is not a bid under Section 103 of the New York State General Municipal Law;

• submission of a proposal, attachments, and additional information shall not entitle the

proposer to enter into an agreement with Erie County of Erie for the required services;

• by submitting a proposal, the proposer agrees and understands that Erie County of Erie is

not obligated to respond to the proposal, nor is it legally bound in any manner whatsoever

by submission of same;

• that any and all counter-proposals, negotiations or any communications received by a

proposing entity, its officers, employees or agents from Erie County, its elected officials,

officers, employees or agents, shall not be binding against Erie County of Erie, its elected

officials, officers, employees or agents unless and until a formal written agreement for the

services sought by this RFP is duly executed by both parties and approved by the Erie

Erie County, NY: Trunked Radio Network Microwave Requirements – February 2026

5

Commodity Codes

• NAICS 334220Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
• NAICS 811213Communication Equipment Repair and Maintenance

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