Project Information

Bid Title

RFQ: MINOT POLICE STATION REMODEL

Issuing Agency

City of Minot

Location

North Dakota

Published Date

Nov 7, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	RFQ: MINOT POLICE STATION REMODEL
Category:	City Clerk
Status:	Open

Description: Request for Qualifications Minot Police Station Remodel City Project 4970 The City of Minot Police Department is requesting qualification submittals for architect and engineering services to remodel a building at 515 2nd Avenue SW in Minot. The building is currently being used as the Minot Police Station and parts of the building are the former City Hall. The firm must submit 5 bound copies and one digital copy in PDF format. The RFQ must be labeled “Qualifications Submittal for Minot Police Station Remodel – City Project 4970”. Responses to the request for qualifications must be submitted to the Chief of Police office by 4:00 pm December 12th, 2025. All submittals must be sent to and received by: City of Minot Police Department Dale Plessas Deputy Chief of Police PO Box 5006 Minot, ND 58702-5006 Detailed information for those interested in submitting proposals is available in the Police Department Office, 515 2nd Avenue SW, Minot, ND, Monday through Friday between the hours of 8:00 a.m. and 4:30 p.m. or telephone at (701) 857-9868. The City of Minot reserves the right to reject any and all proposals. The City of Minot is committed to providing non-discriminatory service. Title VI assures that no person or group of persons may, on the grounds of race, color, national origin, sex, age or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all programs or activities administered by the City. The City of Minot will consider every request for reasonable accommodation to provide: an accessible meeting facility or other accommodation for people with disabilities, language interpretation for people with limited English proficiency (LEP), and translations of written material necessary to access City of Minot programs and information. Appropriate provisions will be considered when the City of Minot is notified at least 10 days prior to the meeting date or the date the written material translation is needed. To request accommodations, contact the City of Minot Title VI and ADA Coordinator, at 701-857-4753. TTY users may use Relay North Dakota at 711 or 1-800-366-6888. Publish Legal Ad three times:  November 7th, 14th, and 21st. Bill to: City of Minot Police Department 515 2nd Ave. SW Minot, ND 58701 Publication Date/Time: 11/7/2025 12:00 AM Publication Information: Minot Daily News November 7th, 14th, and 21st Closing Date/Time: 12/12/2025 4:00 PM Submittal Information: Submit to the Minot Police Department: Attn Deputy Chief Plessas Related Documents: RFQ -Minot Police Station Remodel

Attachment Preview

Request for Qualifications

Minot Police Department Remodel

City Project 4970

Background Information

The City of Minot Police Department is requesting qualification submittals for architect and

engineering services to remodel a building at 515 2nd Avenue SW in Minot. The building is

currently being used as the Minot Police Station and parts of the building are the former City

Hall.

The work will generally include a review of existing space needs analysis, conceptual

building layout plans, council presentations, architectural, mechanical, electrical, plumbing,

and civil site plan drawings and specifications, cost estimating, project bidding and bid

analysis, construction administration and inspection, building commissioning, and as-built

drawings. Contract type for this project will be in a master service agreement format with

task orders issues for each phase of the project.

Title VI

The City of Minot is committed to providing non-discriminatory service. Title VI assures that

no person or group of persons may, on the grounds of race, color, national origin, sex, age

or disability, be excluded from participation in, be denied the benefits of, or be otherwise

subjected to discrimination under any and all programs or activities administered by the

City.

The City of Minot will consider every request for reasonable accommodation to provide:

• an accessible meeting facility or other accommodation for people with disabilities,

• language interpretation for people with limited English proficiency (LEP), and

• translations of written material necessary to access City of Minot programs and

information.

Appropriate provisions will be considered when the City of Minot is notified at least 10 days

prior to the meeting date or the date the written material translation is needed.

To request accommodations, contact the City of Minot Title VI and ADA Coordinator, at 701-

857-4753. TTY users may use Relay North Dakota at 711 or 1-800-366-6888.

General Scope of Work

The general scope of work is as follows:

1. Preliminary Analysis

a. Obtain as-built information and prior reports from City records for review

b. Perform preliminary surveys of the existing building and site

c. Establish all base drawing line work and other information required to start

design

2. Space Needs Analysis and Conceptual Plan

a. Review existing space analysis documentation

b. Meet with police department staff regarding current space use, functional

requirements, and future needs confirming work already completed from

previous space needs analysis.

c. Develop conceptual plan options for review by police department staff for

their concurrence addressing most important project goals.

1

d. Develop preliminary budget estimates for each conceptual plan option for

presentation by consultant at a city council meeting.

e. Address any required feedback from staff or council for final conceptual plan.

Develop final conceptual plan budget and present to city council for their

concurrence.

f. Develop scope and fee task order for final design and bidding.

3. Design

a. Using space analysis and council approved conceptual plan, develop design

concepts and alternatives.

b. Design construction phasing plan to allow for occupancy of the building during

construction activities.

c. Present design concepts and alternatives with associated costs to staff and

council to select which options should move into final project design

d. Based on council decisions regarding the design alternatives, design

architectural, civil, mechanical, electrical, and plumbing features

e. Design security and technology plan with heavy emphasis on automation and

technology required to run a modern police building

f. Design furniture, fixtures, and equipment needed for the remodeled building

with cost estimates for inclusion in the final estimate sent to the city council.

g. Produce final cost estimates with alternatives based upon final designs

h. Present final building designs and cost estimates to the city council.

4. Bidding

a. Bid the project according to federal, state, and local bidding requirements

b. Answer bid questions and issue addenda

c. Assist city in opening bids, review and recommend bid alternatives to the city

5. Construction Administration

a. Develop scope and fee task order for construction administration

b. Review contracts, bonds, and insurance requirements for conformance to

project specifications

c. Respond to RFIs, review, comment, and approve shop drawings

d. Administer preconstruction conference

e. Perform site visits and inspections to ensure conformance to project

specifications

f. Sub-consult and coordinate 3rd party inspections and special inspections

required for the project completion.

g. Develop quote packages for the city for any required special inspections or

testing required outside of the consultant’s scope or ability.

h. Develop bid or quote packages for required furniture, fixtures, and equipment

outside of general contractor’s bid.

i. Coordinate with the contractor and be present for startup and training of

building systems.

j. Review as-built submittal along with operation and maintenance manuals

from the contractor to the city to ensure all requirements are met and project

records reflect as-built conditions. Draft final record drawings and submit to

city.

Department Contacts

Prospective responders who may have questions regarding this Request for Qualifications

may call, email, or write:

2

Dale Plessas

Deputy Chief of Police

PO Box 5006

Minot, ND 58702-5006

Phone: 701-857-9868

dale.plessas@minotnd.gov

Submission of Qualifications and Ranking

All submittals must be sent to and received by:

City of Minot Police Department

Dale Plessas

Deputy Chief of Police

PO Box 5006

Minot, ND 58702-5006

Responses to the request for qualifications must be submitted to the Chief of Police office by

December 12, 2025. The firm must submit 5 bound copies and one digital copy. The SOQ

must be labeled “Qualifications Submittal for Minot Police Department Remodel Project

4970”

Responders to the request for qualifications must provide the following:

Statements of Qualifications are to be a maximum of 20 sheets double sided of 8 ½” x 11”

paper. Resumes may be included in an appendix which is in addition to the 20 sheet

maximum. Statements of Qualifications shall include at a minimum the following information

which will be scored as follows:

1. Relevant experience with design of new or remodeling police stations, law

enforcement facilities, and office buildings. (20 pts)

2. Relevant experience providing construction administration and inspection services for

municipal buildings including project management, construction inspection, start up

and commissioning, and as-built plan production. (20 pts)

3. Resumes of key personnel and any sub-consultant (if any) who will be assigned to

the project. List personnel experience with designing, managing, and construction

observation on projects with similar scope. (15 pts)

4. List and describe in detail a minimum of 3 relevant and comparable projects,

preferably police stations or law enforcement facilities. (20 pts)

5. Firm’s current and projected workload during the project timeline and percentage of

time available for staff assigned to this project. (10 pts)

6. Background of firm or firms (if submitting as a team). (5 pts)

7. Location of firm’s office and how expenses would be charged. (5 pts)

8. List of 4 references with one being a financial reference. (5 pts)

3

Each firm will be evaluated on the basis of values assigned to the above factors. One or

more firms may be selected for the interview portion of the selection process as determined

by appropriate City officials. Interviews will be conducted with the top-ranked firms.

1. The highest scored statements of qualifications will be selected for an interview

round. The criteria used for scoring the consultant in this round will be as follows:

a. Understanding of project scope – 30 pts

b. Presentation in the interview – 20 pts

c. Project personnel schedule and availability chart – 10 pts

d. Project approach – 40 pts

The firm ranked highest through the selection process will be notified by phone and in

writing. All firms, other than the highest ranked, will be advised in writing.

Council Selection and Contracting

The firm selected by the committee will be recommended to the City Council for award. The

Chief of Police will negotiate a scope and fee with the selected firm.

If the fee cannot be agreed upon, the City reserves the right to terminate negotiations and

then negotiate with the second and third ranked firms in order, if necessary, until a

satisfactory contract has been negotiated.

The City envisions a Master Service Agreement (MSA) contract with Task Orders for each

phase of the project. Fee structure will be hourly rates with no mark up on expenses up to a

maximum fee.

All costs associated with preparation and submittal of qualifications shall be borne by the

submitting firm. The Minot City Council reserves the right to reject any and all proposals.

4

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.