Project Information

Bid Title

Weed Abatement Services

Issuing Agency

City of Atwater

Location

California

Published Date

Dec 16, 2025

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title & Document	Issued	Submissions Due
Weed Abatement Services	RFP: 12/16/25	4:00 P.M. PT January 20, 2026

Attachment Preview

CITY OF ATWATER, CA

REQUEST FOR PROPOSAL (RFP)

FOR

WEED ABATEMENT SERVICES

PROPOSALS MAY BE MAILED, DELIVERED OR EMAILED

TO THE CITY OF ATWATER

Attn:

J a n ell M ar tin , Assista nt City Cle rk

1160 Fifth Street, Atwater, CA 95301

RFP RELEASE DATE: Tuesday, December 16, 2025

PROPOSALS MUST BE RECEIVED BY

4:00 P.M. on Tuesday, January 20, 2026

Table of Contents

CITY OF ATWATER

WEED ABATEMENT SERVICES

REQUEST FOR PROPOSAL

INTRODUCTION.............................................................................................................. 3

BACKGROUND ................................................................................................................ 3

OBJECTIVE ...................................................................................................................... 3

PROJECT SCHEDULE .................................................................................................... 4

SCOPE OF WORK ........................................................................................................... 4

PROPOSAL FORMAT AND CONTENT....................................................................... 6

CRITERIA FOR SELECTION ........................................................................................ 8

PROPOSAL REQUIREMENTS ...................................................................................... 9

General Requirements....................................................................................................9

Format for Proposal .....................................................................................................10

Submission of Proposal ...............................................................................................10

GENERAL........................................................................................................................ 10

City Requirements .......................................................................................................11

Attachment 1: Special Conditions ..................................................................................12

Attachment 2: City of Atwater Agreement for Consultant Services ........................... 15

Page 2 of 33

INTRODUCTION

The City of Atwater (hereinafter referred to as the “City”) is requesting proposals from

qualified firms for Weed Abatement Services. All proposals must be received by the City, no

later than 4:00 pm on January 20, 2026. Late proposals will not be considered. The City desires

to enter into an agreement for services with a qualified proposer of weed abatement services

who can demonstrate competency and experience in providing services. In addition to

experience, the proposer shall provide excellent customer service, minimize City costs and

perform thorough and complete services.

Proposals must be responsive to the City’s request. The City shall determine the most

responsive and qualified proposer providing the best service at the most reasonable cost. Cost

alone shall not be the determinative factor.

The request for proposals does not obligate the City to award a contract or complete the

project and the City reserves the right to cancel the solicitation if deemed in its best interest.

There is no expressed or implied obligation for the City to reimburse respondents for any

expenses incurred in preparing proposals in response to this Request for Proposals (RFP),

including any expenses incurred due to participation in this RFP process.

The City reserves the right to retain all proposals submitted and to use any ideas in a proposal

regardless of whether that consultant is ultimately selected. Submission of a proposal

indicates acceptance by the consultant of the conditions contained in this RFP, unless clearly

and specifically noted in the proposal submitted and confirmed in the subsequent contract

between the City and the selected consultant.

BACKGROUND

The City of Atwater has a population of approximately 31,000. The City is located on State

Route 99 in Merced County, in California’s Great San Joaquin Valley.

The City is a general-law City that operates under a Council-Manager form of government,

with a five-member City Council. The City Council appoints the City Manager and City

Attorney. T h e C i t y i s a f u l l - s e r v i c e c i t y . The City is divided into departments that

provide a full range of municipal services, including police, fire, public works, community

development, utilities, and administration. Information regarding the City and its organization,

such as governmental structure, services provided, the Current Operating and Capital Budgets,

and Annual Financial Reports is available on the City website at https://www.atwater.org.

OBJECTIVE

Uncontrolled weeds and overgrown vegetation pose a significant fire hazard within the City of

Atwater. The objective of this RFP is to partner with experienced contractors who can provide

effective weed abatement, discing, mowing, and rubbish removal services to reduce fire risk,

safeguard homes and businesses, and support the Fire Marshal’s Office in protecting life and

property.

Page 3 of 33

PROJECT SCHEDULE

Below is the tentative time schedule for this process; however, dates may be subject to change

and adjusted as necessary.

RFP Issued

December 16, 2025

Questions due

January 5, 2026

Responses to Questions Provided

January 12, 2026

Proposal Submittal Deadline

January 20, 2026

Screening/Ranking and

Oral Interviews (at City discretion) week of: January 29, 2026

Contract awarded by City Council

February 24, 2026

SCOPE OF WORK

The City of Atwater City Clerk’s Department is requesting proposals for City-wide Weed

Abatement Services. The selected contractor(s) shall provide weed abatement, discing,

mowing, lot clearing, and rubbish removal services within the City of Atwater as directed by the

Fire Marshal’s Office. Work shall be performed on an as-needed basis and must comply with all

applicable local, state, and federal codes, including the California Fire Code and City of Atwater

Municipal Code. Indicate the fee structure that would be charged for the work performed by

the contractor, staff and sub- contractor(s), if any and all classifications of staff. The Contractor

shall have a sufficient number of personnel to serve and support the requirement under the

Contract within the specified response time. The Contractor shall notify the scheduled locations

twenty-four hours prior to scheduled service dates if the scheduled service date and times

cannot be met.

1. Vegetation Abatement Requirements

The contractor shall perform weed abatement by discing, mowing, or trimming as directed. All

work must meet the following standards:

• Mowing: Vegetation shall be cut down to a height of no more than six (6) inches around

all structures, fences, property lines, and combustible storage areas.

• Discing: Disc firebreaks shall be established around all structures, fences, property lines,

and combustible storage areas, in accordance with City requirements.

• Trimming/Weed Eating: Where tractors or large equipment cannot safely access,

vegetation shall be reduced to a height of no more than six (6) inches using weed eaters or

string trimmers, including edges along sidewalks, streets, alleys, and property lines.

• Tree Trimming: Trees located near structures must be trimmed to maintain at least ten

(10) feet of clearance from roofs to reduce fire hazards.

• General Vegetation Removal: All tall weeds, grasses, and brush that present a fire hazard

must be reduced or removed.

• Environmental Protection: Work shall be performed in a manner that does not cause soil

erosion, drainage problems, or excessive dust hazards.

Page 4 of 33

2. Lot Clearing & Rubbish Removal Requirements

The contractor shall provide lot clearing and rubbish removal services as directed by the City.

All work must meet the following standards:

• Debris and Rubbish Removal: Remove and properly dispose of trash, rubbish, combustible

materials, and other debris from designated properties.

• Brush and Green Waste Removal: Cut, clear, and remove overgrown brush, weeds, and

other vegetation that create fire hazards or code violations.

• Property Edges: Ensure all vegetation and debris are removed or trimmed along fences,

sidewalks, streets, alleys, and property lines.

• Disposal: All green waste, rubbish, and debris shall be hauled to an approved disposal or

recycling facility in compliance with local, state, and federal regulations.

• Site Condition: Upon completion, properties shall be left clean, safe, and free of hazards,

without causing damage to surrounding improvements, landscaping, or neighboring properties.

• Reporting: Any hazardous conditions, illegal dumping, or property damage discovered

during clearing must be reported immediately to the Fire Marshal’s Office.

3. Equipment and Methods

• Contractors shall furnish and maintain all necessary equipment, including tractors,

mowers, disc implements, dump trucks, weed eaters, and hand tools.

• All equipment must be in safe operating condition and used only by trained personnel.

• Work methods shall minimize dust, noise, and disruption to residents and businesses.

4. Safety and Compliance

• Contractors shall comply with all Cal/OSHA safety requirements, City safety standards,

and traffic control regulations when working in or near public rights-of-way.

• The contractor is responsible for any damage to public or private property caused during

abatement activities and must promptly repair or replace damaged property at no cost to the

City.

• Contractors must ensure work crews wear appropriate personal protective equipment

(PPE) at all times.

5. Reporting and Documentation

• Contractors shall submit a service report for each property completed, including the

address, date of service, type of work performed, and crew/equipment used.

• Before and after photographs shall be taken to document compliance with City

requirements

Page 5 of 33

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 562910Remediation Services

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