Project Information

Bid Title

AIRCRAFT RESCUE AND FIREFIGHTING (ARFF) APPARATUS

Issuing Agency

City of McAllen

Location

Texas

Published Date

Mar 4, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

01-26-P23-115

Original Source

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Bid Documents

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Project Description

Number

01-26-P23-115

Title

AIRCRAFT RESCUE AND FIREFIGHTING (ARFF) APPARATUS

Available Date

1/19/2026 4:00 PM

Clarification Deadline

3/2/2026 5:00 PM

Due Date

3/6/2026 4:00 PM

Contact Information

ASHANTI PLANCARTE

BUYER II

APLANCARTE@MCALLEN.NET

Bid Type

INVITATION TO BID

Description

REVISED BID NOTICE

Solicitation Type and Name : Invitation to Bid for the Purchase of Aircraft Rescue and Firefighting (ARFF) Apparatus

Solicitation Number : 01-26-P23-115

Description : The City of McAllen is soliciting electronic bids for Purchase of Invitation to Bid for the Purchase of One (1) Aircraft Rescue and Firefighting (ARFF) vehicle designed, manufactured, and equipped to meet or exceed FAA Index C requirements and applicable NFPA standard for aircraft firefighting and rescue operations.

Bid Opening : Sealed electronic bids addressed to Mr. Isaac J. Tawil, City Manager, will be received until Friday, March 06, 2026 at 4:00 p.m. Central Standard Time (CST) Wednesday, January 28, 2026 at 3:00 p.m. Central Standard Time (CST ) at which time they shall be publicly opened in a meeting held in McAllen City Hall, 2 ^nd floor, Conference Room 2A. Bid Opening is also available through Zoom Meeting at: https://us06web.zoom.us/j/82565224922?pwd=H3Khh5PuXpHU6ouUXVgkN42TyRPCni.1 Call in number: +1 346 248 7799 US (Houston); Meeting ID: 825 6522 4922; Passcode: 211301. All bid responses are only to be submitted electronically through the City of McAllen’s bidding portal: https://mcallen.procureware.com , on or before the aforementioned date and time.  Original, hard copy, and/or late bids shall not be accepted.

Pre-Submittal Conference : City of McAllen, City Hall, 2 ^nd Floor, Conference Room 2A, 1300 Houston Ave, McAllen, Texas 78501 on until Thursday, January 22, 2026 at 9:00 a.m. (CST) . Pre-Submittal Conference is also available through virtual Zoom meeting at: https://us06web.zoom.us/j/89563340623?pwd=96BCG2vO0AqnzlID3NAM6hLkGcKA3J.1 Call in number: +1 346 248 7799 US (Houston); Meeting ID: 895 6334 0623; Passcode: 379078. All prospective respondents are encouraged to be in attendance.

To view this solicitation and submit a bid response, you must first register in the City’s bidding portal at: https://mcallen.procureware.com . Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.

Title VI Solicitation Notice:

As a condition of a grant award, the Sponsor shall demonstrate that it complies with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq) and implementing regulations (49 CFR part 21) including amendments thereto, the Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq.), U.S. Department of Transportation and Federal Aviation Administration (FAA) Assurances, and other relevant civil rights statutes, regulations, or authorities, including any amendments or updates thereto. This may include, as applicable, providing a current Title VI Program Plan to the FAA for approval, in the format and according to the timeline required by the FAA, and other information about the communities that will be benefited and impacted by the project. A completed FAA Title VI Pre-Grant Award Checklist is required for every grant application, unless excused by the FAA. The Sponsor shall affirmatively ensure that when carrying out any project supported by this grant that it complies with all federal nondiscrimination and civil rights laws based on race, color, national origin, sex, creed, age, disability, genetic information, in consideration for federal financial assistance. The Department’s and FAA’s Office of Civil Rights may provide resources and technical assistance to recipients to ensure full and sustainable compliance with Federal civil rights requirements. Failure to comply with civil rights requirements will be considered a violation of the agreement or contract and be subject to any enforcement action as authorized by law.

A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of five thousand dollars ($5,000.00) shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the bidder will comply with the specification requirements and delivery dates. The Bidder’s bid security shall be submitted before the above-mentioned electronic bid opening date and time. Failure to submit the bid security shall be grounds for disqualification.

Original Bid Security shall be delivered in a sealed envelope and clearly marked as follows:

BID SECURITY FOR PROJECT NO. 01-26-P23-115 AIRCRAFT RESCUE AND FIREFIGHTING (ARFF) APPARATUS

Hand-deliver Bid Security or if using Land Courier (i.e., FedEx, UPS):

1300 Houston Avenue; Attn: Purchasing & Contracting Department; McAllen, Texas 78501

Mail Bid Security: P.O. Box 220, McAllen, TX 78505-0220

The City of McAllen reserves the right to refuse and reject any or all bids and to waive any or all formalities or technicalities, or to accept the bids considered the best value to the City, and to hold the bids for a period of sixty ( 60 ) days without taking action.

Applicable Product Categories : 072-30 Trucks, Fire Protection and Crash Rescue

CITY OF MCALLEN – PURCHASING & CONTRACTING DEPARTMENT

Commodity Codes

• NAICS 336413Other Aircraft Parts and Auxiliary Equipment Manufacturing

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