Project Information

Bid Title

RFP 20261119 Consultant Services for Strategic Collaboration and Goal Development - Animal Welfare Organizations

Issuing Agency

Fairfield County

Location

South Carolina

Published Date

Dec 10, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Document	Due Date	Addendum	2nd Addendum	Plan Design	Bid Tabulations	Bid Awarded	Respondent Listing
RFP 20261119 Consultant Services for Strategic Collaboration and Goal Development - Animal Welfare Organizations (opens in new tab)	12/16/2025	Download Addendum File (Opens in new tab)

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REQUEST FOR PROPOSAL

Solicitation Number: RFP 20261119

Date Issued: November 21, 2025

REQUEST FOR PROPOSAL Procurement Official: Timika Beaver

(RFP)

Phone: 803-815-4042

E-mail address:

Timika.beaver@fairfield.sc.gov

REQUEST FOR PROPOSALS (RFP)

SOLICITATION NUMBER:

SOLICITATION TITLE:

NON-MANDATORY PRE-PROPOSAL:

RFP 20261119

Consultant Services for Strategic Collaboration and

Goal Development – Animal Welfare Organizations

December 1, 2025 at 10:00 AM EST

Fairfield County Administration Building,

2nd Floor Conference Room

250 N. Walnut Street, Winnsboro, SC 29180

QUESTIONS MUST BE RECEIVED BY:

December 05, 2025 at 10:00 AM EST via email only

to Timika.beaver@fairfield.sc.gov

OPENING DATE AND TIME:

December 16, 2025 at 10:00 AM EST

OPENING LOCATION:

Fairfield County Administration Building,

Conference Room, 2nd Floor

250 N Walnut Street, Winnsboro, SC 29180

MAILING ADDRESS:

Fairfield County Procurement Office

P.O. Drawer 60

Winnsboro, SC 29180

COPIES:

Volume I One (1) “Original” copy and One Digital

PDF copy (flash drive); Volume II Business Proposal

Submittal – One (1) “Original” copy and One Digital

PDF copy (flash drive)

Subject to the conditions, provisions and the enclosed specifications, sealed bids will be received at this office until the stated date and time

and then publicly opened. Any offer received after the scheduled deadline, will be immediately disqualified. The County assumes no

responsibility for delivery of bids which are mailed.

The solicitation number MUST be shown on the outside of envelope.

NOTICE TO OFFERORS: The solicitation has been publicly posted and may be obtained on the South

Carolina Business Opportunity (SCBO) https://scbo.sc.gov/search and Fairfield County Purchasing website

www.fairfieldsc.com .

All prospective offerors should review the RFP document, attachments, and any preceding addendums on

the Fairfield County Purchasing website.

CONFERENCE TYPE: Non-Mandatory

DATE & TIME:

December 1, 2025 @ 10:00 a.m.

LOCATION: Fairfield County Administration Building

250 North Walnut Street

Winnsboro, SC 29180

1 RFP 20261119 Consultant Services for Strategic Collaboration and Goal Development

– Animal Welfare Organizations

REQUEST FOR PROPOSAL

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, you

agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a

minimum of thirty (30) calendar days after the Opening date.

NAME OF OFFEROR (Full legal name of business submitted the offer)

OFFEROR’S TYPE OF ENTITY:

(Check one)

AUTHORIZED SIGNATURE

□ Sole Proprietorship

□ Partnership

(Person signing must be authorized to submit binding offer to enter contract on behalf of

Offeror named above.)

TITLE (Business title of person signing above)

□ Corporate entity (not tax exempt)

□ Tax exempt corporate entity

□ Government entity(federal, state, or local)

□ Other ______________

PRINTED NAME

DATE SIGNED

Instructions regarding Offeror’s name: Any award will be issued to, and the contract will be formed with, the entity identified as the offeror

above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal. Do not use

the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, I.e., a separate corporation,

partnership, sole proprietorship, etc.

STATE OF INCORPORATION (If offeror is a corporation, identify the state of Incorporation.)

TAXPAYER IDENTIFICATION NO.

HOME OFFICE ADDRESS (Address for

offeror’s home office/principal place of

business)

STATE VENDOR NO.

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.)

Area

Code

Number

E-mail Address

Extension

Facsimile

PAYMENT ADDRESS (Address to which

payments will be sent.)

Payment Address same as Home Office Address

Payment Address same as Notice Address

(check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

Order Address same as Home Office Address

Order Address same as Notice Address

(check only one)

ACKNOWLEDGMENT

OF AMENDMENTS

Offeror acknowledges

receipt of amendment(s)

by number and its date

of issue.

ACKNOWLEDGEMENT OF AMENDMENTS

Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Amendment

Issue Date

See "Amendments to

Solicitation" Provision

Amendment

No.

Amendment

Issue Date

DISCOUNT FOR PROMPT

PAYMENT

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _______Calendar Days (%)

See "Discount for Prompt

Payment" clause

2 RFP 20261119 Consultant Services for Strategic Collaboration and Goal Development

– Animal Welfare Organizations

REQUEST FOR PROPOSAL

SECTION I INSTRUCTIONS FOR OFFERORS – A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS CLAUSE HEADINGS USED IN THIS

SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED TO CONSTRUE

MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS APPLY

TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.

ADDENDUM means a document issued to supplement the original solicitation document.

AUTHORITY means the Fairfield County Council or its successor in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company,

joint venture, or any other legal entity.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period

of performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of

the parties to the contract.

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the

contractor to make changes which the clause of the contract titled “Changes,” if included herein,

authorizes the Procurement Officer to order without the consent of the contractor.

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COUNTY means the Fairfield County Government identified on the Cover Page.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by

number. Offerors are cautioned that Addendums may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are

used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably

with the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal as Offer to

Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover

Page, an amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Addendums.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

US or WE means the Fairfield County Government.

WORK means all labor, materials, equipment, services, or property of any type, provided or to be

provided by the Contractor to fulfill the Contractor’s obligations under the Contract.

3 RFP 20261119 Consultant Services for Strategic Collaboration and Goal Development

– Animal Welfare Organizations

REQUEST FOR PROPOSAL

ADDENDUMS TO SOLICITATION: (a) The Solicitation may be amended via an addendum at any

time prior to opening. All actual and prospective Offerors should monitor the following web site for the

issuance of Addendums https://www.fairfieldsc.com/departments/purchasing (b) Offerors shall

acknowledge receipt of any addendum to this solicitation (1) by signing and returning the addendum, (2)

by identifying the addendum number and date in the space provided for this purpose on Page Two, (3) by

letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If

this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

AUTHORIZED AGENT: All authority regarding this procurement is vested solely with the responsible

Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only

government official authorized to bind the government with regard to this procurement or the resulting

contract.

AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of award

will be posted at the location and on the date specified on the Cover Page or, if applicable, the most recent

notice of extension of award. Should the contract resulting from this Solicitation have a total or potential

value more than one hundred thousand dollars, such notice will be sent electronically to all Offerors

responding to the Solicitation. Unless a written notice of intent to protest is timely filed or the award is

otherwise suspended or canceled, the award will be effective on the calendar day (including weekends and

holidays) immediately following the seventh business day after such notice is given.

BID/PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering

to enter into a contract with Fairfield County. Without further action by either party, a binding contract shall

result upon final award. Any award issued will be issued to, and the contract will be formed with, the entity

identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity; “joint

bids” are not allowed.

BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on

the Cover Page, You must notify the Procurement Officer in writing.

BID IN ENGLISH & DOLLARS: Offers submitted in response to this solicitation shall be in the English

language and in US dollars, unless otherwise permitted by the Solicitation.

AUTHORITY AS PROCUREMENT AGENT: The Procurement Officer is an employee of the Authority

acting on behalf of the County pursuant to the Fairfield County Procurement Code. Any contracts awarded

as a result of this procurement are between the Contractor and the County. The Authority is not a party to

such contracts, and bears no liability for any party’s losses arising out of or relating in any way to the

contract.

COUNTY OFFICE CLOSINGS: If an emergency or unanticipated event interrupts normal government

processes so that offers cannot be received at the County office designated for receipt of bids by the exact

time specified in the solicitation, the time specified for receipt of offers will be deemed to be extended to

the same time of day specified in the solicitation on the first work day on which normal government

4 RFP 20261119 Consultant Services for Strategic Collaboration and Goal Development

– Animal Welfare Organizations

REQUEST FOR PROPOSAL

processes resume. In lieu of an automatic extension, an Addendum/Amendment may be issued to reschedule

bid opening. If County offices are closed at the time a pre-bid or pre-proposal conference is scheduled, an

Addendum/Amendment will be issued to reschedule the conference.

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE, MISLEADING,

OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO

PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND

OTHER APPLICABLE LAWS. (a) By submitting an offer, the offeror certifies that-

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting

competition, any consultation, communication, or agreement with any other offeror or competitor relating

to—

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or

indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or

contract award (in the case of a negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not

to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-

(1) Is the person in the offeror’s organization responsible for determining the prices being offered in this

bid or proposal, and that the signatory has not participated and will not participate in any action contrary to

paragraphs (a)(1) through (a)(3) of this certification; or

(2)(i) Has been authorized, in writing, to act as agent for the offeror’s principals in certifying that those

principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through

(a)(3) of this certification [As used in this subdivision (b)(2)(i), the term “principals” means the person(s)

in the offeror’s organization responsible for determining the prices offered in this bid or proposal];

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this

certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1)

through (a)(3) of this certification; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to

paragraphs (a)(1) through (a)(3) of this certification.

(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with its

offer a signed statement setting forth in detail the circumstances of the disclosure.

5 RFP 20261119 Consultant Services for Strategic Collaboration and Goal Development

– Animal Welfare Organizations

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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