Project Information

Bid Title

Farm Lease - Long Acre Farm

Issuing Agency

City of Suffolk

Location

Virginia

Published Date

May 8, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26120-JT

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26120-JT
Bid Title:	Farm Lease - Long Acre Farm
Category:	Purchasing Bid Board Posting
Status:	Open

Description: The intent of this Invitation for Bid (IFB) is to offer for lease approximately 93 acres of City property located on Kings Highway in the Chuckatuck Borough of Suffolk, Virginia for the purpose of farming. Â Publication Date/Time: 5/8/2026 12:00 AM Closing Date/Time: 5/29/2026 3:00 PM Contact Person: Julie Turner, CPPB, NIGP-CPP Senior Buyer 757-514-7522 jeturner@suffolkva.us Related Documents: IFB 26120 Lease Long Acre Farm IFB 26120 Attachment A Boundary Plat IFB 26120 Lease Long Acre Farm

Attachment Preview

INVITATION FOR BID

City of Suffolk

IFB #26120-JT

May 8, 2026

Purchasing Division

442 W. Washington Street, Room 1086

Suffolk, VA 23434-5237

Phone: (757) 514-7520/ Fax: (757) 514-7524

Farm Lease – Long Acre Farm

Sealed bids subject to the conditions and instructions contained herein, will be received at the

office of the Purchasing Agent listed above, until the time and date shown below (local prevailing

time), for furnishing the items or services described in the bid.

SCOPE OF WORK – The intent of this Invitation for Bid (IFB) is to offer for lease approximately

93 acres of City property located on Kings Highway in the Chuckatuck Borough of Suffolk, Virginia

for the purpose of farming.

Bid Due: 3:00 PM, May 29, 2026

Lease Officer:

Julie Turner

Julie Turner, CPPB, NIGP-CPP, Senior Buyer

The Senior Buyer, Julie Turner, CPPB is the Lease Officer for the City of Suffolk with respect to this IFB.

All questions and/or comments should be directed to her at this email address: jeturner@suffolkva.us The

respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the

City regarding this IFB. Any such unauthorized contact may disqualify the bidder from the procurement.

**SUBMIT ENTIRE IFB AS YOUR BID PACKAGE**

Firm Name:

Address:

City / State / Zip:

Telephone:

E-mail:

Print Name:

Signature:

FAX No.:

Title:

Date:

In compliance with this Invitation for Bid, and subject to all the conditions thereof, the bidder will,

if this bid is accepted within ninety (90) calendar days from the date of the opening, adhere to the

terms and conditions of the IFB. The bidder’s signature certifies that the bidder has read,

understands, and agrees to all terms, conditions, and requirements of this bid, and is authorized

to lease on behalf of the firm named on the previous page.

Questions concerning this project must be in writing and addressed to the Lease Officer stated

herein; and must be received no later than five (5) business days preceding the date that the bids

are accepted.

BID DELIVERY

All bids should be delivered to Purchasing Office, Suffolk City Hall, 442 W. Washington St.,

Suffolk, VA.

ALL BIDS MUST BE SUBMITTED AT THIS LOCATION PRIOR TO 3:00 P.M. on May 29, 2026.

BID OPENING

Bids shall be publicly opened and read aloud on the date that the bids are accepted. Public

opening will be held on May 29, 2026, at 3:00 PM (local prevailing time), in the City of Suffolk City

Hall, Purchasing Conference Room, located at 442 W. Washington Street, Suffolk, VA 23434-

5237.

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

Bidders are to submit entire IFB as their bid. Failure to do so may result in rejection of

your bid.

Bidders may submit their bids via eVA.

This Invitation for Bid and any lease agreement arising therefrom is not governed by, or subject to,

the Virginia Public Procurement Act (VPPA). This lease shall be subject to Suffolk City Council

approval after a duly advertised public hearing in accordance with Virginia Code Sections 15.2-1800

and 15.2-1813.

IFB 26120-JT

Page 2

TABLE OF CONTENTS

INVITATION FOR BID ............................................................................................................................ 1

TABLE OF CONTENTS ........................................................................................................................... 3

1.0 PURPOSE....................................................................................................................................... 4

2.0 COMPETITION INTENDED ...................................................................................................... 4

3.0 LEASE PERIOD............................................................................................................................ 4

4.0 PROPERTY DESCRIPTION....................................................................................................... 4

5.0 LESSEE’S RESPONSIBILITIES ................................................................................................ 5

6.0 ADDITIONAL INSTRUCTIONS ................................................................................................ 5

7.0 TERMS AND CONDITIONS ..................................................................................................... 10

BID FORM ................................................................................................................................................ 17

FARMING LEASE ................................................................................................................................... 18

ATTACHMENT A – Recorded Plat (7 Pages)

ATTACHMENT B – Assessor Information (2 Pages)

IFB 26120-JT

Page 3

1.0 PURPOSE

The intent of this Invitation for Bid is to offer for lease City property for the purpose of

farming. Location to be leased is as follows:

Tract 5553

Farm Service Number 5026

Tax Map parcel 10*40

2.0 COMPETITION INTENDED

It is the City’s intent that this Invitation for Bid (IFB) permits competition. It shall be the

bidder’s responsibility to advise the Purchasing Agent in writing if any language

requirement, specification, etc., or any combination thereof, inadvertently restricts or limits

the requirements stated in this IFB to a single source. Such notification must be received

by the Purchasing Agent not later than five business days prior to the date set for bids to

close.

3.0 LEASE PERIOD

The initial term of the Lease shall be for one year from upon full execution of lease through

June 30, 2027, or as soon thereafter as practicable to allow the harvest of the current crop.

At the sole option of the Lessor, the Lease may continue in force thereafter on a calendar

year basis not to exceed an additional one (1) year through June 30, 2028, or as soon

thereafter as practicable to allow the harvest of the current crop. Should the City decide

to discontinue the lease at the end of the one-year term or subsequent one-year additional

term, the Lessee will be given ninety (90) days’ notice.

4.0 PROPERTY DESCRIPTION

The parcel is located in the Chuckatuck Borough located off Kings Highway. However,

the access is off Brown Lane. The address is 239 Kings Highway, Suffolk, VA 23439.

All that certain piece, parcel or tract of land situated, lying and being in the Chuckatuck

Borough, City of Suffolk, Virginia, under FSN No. 5026, Tract 5553 consisting of 93 acres

of tillable soil, more or less

Inspection of Property

It will be the responsibility of the bidder to schedule a visit to view the tracts offered for

lease to determine what percentage of the land is useable for farming. Some areas may

be overgrown with vegetation and unsuitable for farming. Acreage listed in the IFB is

estimated and does not reflect the actual acreage suitable for farming purposes.

IFB 26120-JT

Page 4

It is important that the Bidder visits the property prior to submitting a bid to ensure

that access to the property will not be an issue. Failure to visit the property site(s)

does not relieve the Bidder of any obligations associated with participation in the

bid process.

5.0 LESSEE’S RESPONSIBILITIES

5.1 During the lease period, the Lessee shall be responsible for any damage incurred

either directly or indirectly that may be caused by the Lessee or his employees to

any City property to include dirt roads, fencing, posts, chains, or property. The

lessee (and his employees) will be required to observe all posted speed limit signs

and to minimize damage to dirt roads caused by heavy farm machinery.

The lessee will be required to add dirt or grade roads which may have been

damaged as a result of its usage for farm equipment or vehicles. Posts and

fencing damaged or removed by the Lessee will be replaced as needed by the

City; costs incurred will be billed to the Lessee.

5.2 The Lessee shall not erect any signs or permit the erection of any signs on the

property without the previous written consent of the Lessor, nor will the Lessee be

permitted to do any hunting, trapping, or fishing, or permit anyone to enter the

property for the purpose of hunting, trapping, or fishing.

5.3 The Lessee shall, at his own cost and expense, maintain any fences on the

demised premises in good repair. He will, at his own cost and expense, establish

and maintain an access for his use within the boundaries designated by the Lessor.

5.4 The Lessee shall keep the entire parcel clean and clear of hazardous materials.

5.5 The Lessee shall not cut growing timber, if there is any, upon the said premises.

5.6 At the expiration, or other sooner termination of the term, the Lessee shall

surrender up unto the said Lessor the demised premises in good condition,

reasonable wear and tear expected.

5.7 The Lessee will be issued keys, if needed, for access to the property. It will be the

responsibility of the Lessee to distribute keys to his employees.

6.0 ADDITIONAL INSTRUCTIONS

1. Use of Form: All bids shall be submitted on and in accordance with this form. If more

space is required to furnish a description of the goods and/or services bid, or delivery

terms, the bidder may attach a letter hereto that will be made a part of the bid. In case of

conflict, the bid may be considered non-responsive. The City’s published specifications

for this Invitation for Bid shall supersede any additional writings submitted with the bid.

Such writings shall be clearly marked and noted as an exception.

IFB 26120-JT

Page 5

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