Project Information

Bid Title

2026-08: Website Design RFP

Issuing Agency

City of Covington

Location

Georgia

Published Date

Apr 3, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

2026-08: Website Design RFP

Bids are due by 10:00 a.m. on Thursday, April 30, 2026

Documents

• RFP PACKET

Attachment Preview

#2026-08

REQUEST FOR PROPOSAL

WEBSITE DESIGN

CITY OF COVINGTON, GEORGIA

2194 EMORY STREET N.W.

COVINGTON, GEORGIA 30014

March 30, 2026

The City of Covington is accepting proposals for the design and development of a new website for the City

of Covington. Sealed proposals must be received by the Purchasing Department, Attn: Scott Cromer in City

Hall by Thursday, April 30, 2026, at 10:00 am.

The City of Covington will consider the competency and responsibility of bidders in making the award. City

of Covington reserves the right to reject any and all bids, to waive informalities and technicalities, to reject

portions of the bids and to award contracts in a manner consistent with the City and laws governing the

State of Georgia.

SCOPE AND SPECIFICATIONS

Vendors are invited to submit a proposal for website design & development for the City of Covington as

specified in the attached proposal packet. The deadline to email questions is 3:00pm on Thursday, April

16th, 2026. Direct all questions to Beth Ivey at beth@cityofcovington.org. Response to questions will be

placed on the city website at https://cityofcovington.org/index.php?section=business-opportunities under

the Website Design 2026-08 RFP by 5:00pm on Monday, April 20th, 2026.

Proposals are due to the City of Covington Purchasing Department, Attention: Scott Cromer, located at

2194 Emory Street NW, Covington, Georgia 30014 if via UPS or Federal Express by 10:00 am on

Thursday, April 30, 2026. If using USPS, please mail proposal to P.O. Box 1527, Covington, GA 30015.

No proposals received after said time or at any place other than the time and place as stated in the notice

shall be considered. No responsibility shall attach to City of Covington for the premature opening of a

proposal not properly addressed and identified.

Please submit an original, one (1) copy and one (1) USB copy to:

City of Covington Purchasing Department

Website Design RFP #2026-08

Attention Scott Cromer

2194 Emory Street NW

Covington, Georgia 30014

I. Submission of Proposals

Proposals shall be enclosed in sealed envelopes, addressed to the City of Covington Purchasing

Department with the name of the bidder, the date and hour of opening. Bids must be received in the

Purchasing Department, marked “Website Design RFP 2026-08” no later than the date and time

(determined by the date/time stamp in the department) set forth in the Invitation to Bid. It is the sole

responsibility of the bidder to ensure that his or her proposal reaches the Purchasing Department.

Any addenda should be enclosed in the sealed envelopes as well.

Items / Services offered must meet required specifications and must be of quality, which will

adequately serve the use and purpose for which intended.

Unsigned proposals will not be considered except in cases where bid is enclosed with other

documents which have been signed. The City will determine this.

City of Covington is exempt from federal excise tax and Georgia sales tax with regards to goods

and services purchased directly by City of Covington. Suppliers and contractors are responsible for

federal excise tax and sales tax, including any taxes for materials incorporated in City construction

projects. Suppliers and contractors should contact the State of Georgia Sales Tax Division for

additional information. Tax Exemption Certificates will be furnished upon request.

Information submitted by a bidder in the bidding process shall be subject to disclosure after the

public opening in accordance with the Georgia Open Records Act. Each page of proprietary

information must be identified. Entire bid may not be deemed proprietary.

PLEASE NOTE: Initial payment for website services cannot be made until the beginning of

the 26-27FY. Therefore, work may NOT begin before July 1, 2026.

5000.03 - LOCAL VENDOR PREFERENCE

It shall be the policy of the City of Covington to give local vendors preference given that the quality,

prior performance, availability of service, supplies and materials, delivery schedule and price are

equal.

II. Joint Purchasing

The Newton County Shared Cost Initiative is an effort to lower the cost of goods and services

purchased by public agencies in Newton County through use of shared resources and economies

of scale. Accordingly, public agencies located in Newton County and participating in the shared cost

initiative shall be allowed to purchase identical items and services at the same price and upon the

same terms and conditions as established in this contract.

Participating agencies include the following: Newton County Board of Commissioners; Newton

County Board of Education; Newton County Water and Sewerage Authority; the City of Covington;

City of Oxford; City of Porterdale; Town of Mansfield; and Town of Newborn.

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City of Covington, Georgia

Website Redesign & Development

Request for Proposal

This RFP is for design and development services for a new website for the City of Covington, Georgia.

RFP Release: April 3, 2026

Responses Due: April 30, 2026, by 10:00 a.m.

Send any RFP questions to: Beth Ivey, Marketing Coordinator, beth@cityofcovington.org by April 16, 2026,

no later than 3 p.m.

Send sealed proposals to: Scott Cromer via USPS to PO Box 1527 Covington, GA 30015 or other parcel

delivery service to 2194 Emory St. NW, Covington GA 30014. Proposals must be sealed.

City of Covington, Georgia Overview

The City of Covington is a municipality in Georgia with approximately 14,000 residents. Covington has grown

exponentially in the last few years, with increased tourism, economic development, and community

engagement. Seeking to offer our citizens functional, aesthetically pleasing websites that are easy to

navigate and meet the new accessibility guidelines for websites, we need to redesign and update the City

of Covington, Covington Police Department (CPD), and Newton County-Covington 911 (911) sites to

fulfill our citizens and customers needs as well as meet ADA regulations.

Our Audience

• City of Covington citizens

• Newton County residents

• Businesses looking to locate/relocate to Covington/Newton County

• Visitors

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New Website Goals

The primary goal of this project is to replace the current websites with aesthetically pleasing, user friendly,

intuitive websites. Sites must be easy for City staff to manage/update and provide a wide variety of

services to the citizens of the City of Covington or the end users. The Vendor will provide the City with

information ready, turn-key websites that City staff can immediately begin update. New websites will be

ready to launch by March 2027. PLEASE NOTE: Initial payment for website services cannot be made

until the beginning of the 26-27FY. Therefore, work may NOT begin before July 1, 2026.

The goal for the City is to have websites with the technology to support online services, provide full site

searchability, facilitate content creation and editing, house a calendar of events system and create an overall

inviting and engaging web design interface. The City is requesting qualifications from vendors specializing in

web design services able to meet the requirements in this document for the City, 911, and Covington Police

Departments’ websites. We must have a friendly content management system to update. The ability to

convert existing content from the current site is necessary.

Short Term Goals

1. Retain ease of updating with a content management system (CMS)

2. Retain all current url’s (www.cityofcovington.org - covingtonpolice.com - www.covington-

newton911.com), possibly using the City website as the main site and the CPD and 911 sites

as subsites. However, all sites must retain current url’s and have an autonomous look/feel.

3. All sites must meet updated ADA guidelines.

4. Redesign the websites with a new look and feel reflecting the diverse make up and vision of

the citizens of the City.

5. Public Records Request Management Module for Open Records Request made by the public

Long Term Goals

1. Improve the timeliness of content published to the websites.

2. Expand the services the City offers to citizens on the websites by making the most popular

services easy to locate.

3. Enable updating the look and feel of the websites on an as-needed basis.

4. Fillable forms on the websites instead of PDFs

5. Ensure easy accessibility and navigational user experience, encouraging citizens to return

6. Visually reflect the values and character of the City, 911, and CPD.

7. Mobile version of website must be functional and easy to navigate on phones and tablets.

8. Launch new websites prior to March 2027

New Website Objectives

• Redesign the information architecture of the City’s website.

• Redesign the look and feel of the website.

• Identify and formalize use of web social networking, ADA, and Search tools.

• Identify and provide web information management tools to comply with the State of Georgia

Public Records retention guidelines. This will include the storing of each information update.

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Commodity Codes

• NAICS 541430Graphic Design Services
• NAICS 541511Custom Computer Programming Services

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