Project Information

Bid Title

Abbotts Creek Stream Clearing 2200 Phase 5

Issuing Agency

Davidson County

Location

North Carolina

Published Date

Dec 22, 2025

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

2512008

Original Source

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Bid Documents

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Project Description

Bid Number:	2512008
Bid Title:	Abbotts Creek Stream Clearing 2200 Phase 5
Category:	RFP's
Status:	Open

Description: Davidson County Department of Soil and Water Conservation has identified a need for Stream Debris Removal Services and is seeking a contractor who is prepared to assume the responsibility for providing these services while meeting federal and state guidelines and requirements. Contractors shall provide disaster recovery services including, but not limited to, clean-up, demolition, removal, reduction and disposal of debris in order to eliminate threats to public health and safety. All equipment and supplies required for this service is the responsibility of the contractor. There are approximately 2,200 linear feet of stream to be cleared. There is no guarantee of the amount of stream footage to be cleared.  However, this will be the basis of the bid. The linear foot is defined as top of stream bank on one side to top of stream bank on the opposite side and then up or downstream 1 foot. Sealed Proposals subject to the conditions made a part hereof will be received until 2 p.m., on January 21,  2025 for furnishing services described herein.  In the event the County is closed due to inclement weather, this opening will take place on the next business day. SEND ALL PROPOSALS DIRECTLY TO THE ISSUING AGENCY ADDRESS DELIVERED BY US POSTAL SERVICE DELIVERED BY ANY OTHER MEANS RFP #2512008 RFP #2512008 County of Davidson County of Davidson Support Services Department Support Services Department PO Box 1067 925-A North Main St Lexington NC 27293 Lexington NC 27292 Note: The County recommends using an over-night service or hand delivering the RFP response. Note: The close date for questions shall be January 16, 2026 at noon. IMPORTANT NOTE: Indicate firm name, which is County of Davidson. The RFP number, which is above, on the front of each sealed proposal envelope or package, along with the date for receipt of proposals specified above. For all prospective offerors is scheduled for 9 a.m. January 13, 2026 at the Support Services Department. Attendance at this conference is a prerequisite for consideration of an offeror's proposal.  Copies of the bid package will be available at the pre-bid conference. Prospective offerors are encouraged to submit written questions in advance. Address is listed above. The site visit will be just after the pre-bid conference.  In the event the County is closed due to inclement weather, this meeting will take place on the next business day. It is the offeror's responsibility to assure that all addenda have been reviewed. The work will consist of the cleanup of debris in the designated stream areas by the removal and disposal of trees, logs, stumps, brush, tops, blockages, rubbish, and debris deposited in and adjacent to the channel and the seeding of disturbed areas. Debris created by accessing the stream will be removed and disposed of in the same manner as the debris from the stream. The designated site is shown on the attached location map. Publication Date/Time: 12/22/2025 12:00 PM Publication Information: ONLINE Closing Date/Time: 1/21/2026 2:00 PM Submittal Information: ONLINE Bid Opening Information: Public Pre-bid Meeting: 01/13/2025 at 9am Contact Person: Direct all inquiries concerning this RFP to: Dwayne Childress        Support Services Director                 (336) 242-2030 or Andy Miller                Soil & Water Director                        (336) 242-2981 Download Available: https://www.co.davidson.nc.us/ Plan & Spec Available: Maps of the designated areas to be cleared are in Attachment A, B, C, and D of this solicitation: Attachment A is the Map of the Project Area Attachment B is the Flood Zone Map for the Project Area Attachment C is the USGS Topographic Map of the Project Area Attachment D is the Map showing Access Points to the Project Area Attachment E is Typical Stream Debris Removal Cross Section Business Hours: Monday-Friday, 8am-5pm Qualifications: 1.        The Contractor, because of the anticipated cost, must be a licensed contractor. In any of the following trades, for example: (1) Building contractor, which shall include private, public, commercial, industrial and residential buildings of all types. (2) Highway contractor. (3) Public utilities contractors, which shall include those whose operations are the performance of construction work on the following subclassifications of facilities: a. Water and sewer mains, water service lines, and house and building sewer lines as defined in the North Carolina State Building Code, and water storage tanks, lift stations, pumping stations, and appurtenances to water storage tanks, lift stations, and pumping stations. b. Water and wastewater treatment facilities and appurtenances thereto. c. Electrical power transmission facilities, and primary and secondary distribution facilities ahead of the point of delivery of electric service to the customer. d. Public communication distribution facilities. e. Natural gas and other petroleum products distribution facilities; provided the General Contractors licensing Board may issue license to a public utilities’ contractor limited to any of the above subclassification cations for which the general contractor qualifies. (4) Specialty contractor, which shall include those whose operations as such are the performance of construction work requiring special skill and involving the use of specialized building trades or crafts, but which shall not include any operations now or hereafter under the jurisdiction, for the issuance of license by any board or commission pursuant to the laws of the State of North Carolina. Special Requirements: Please review section 6. Special Requirements carefully. Miscellaneous: 2.        Bonds are required, this is 6.2 of the RFP but I wanted to bring this fully to your attention: 5.2 Bonds: A. Awarded Offeror(s) will be required to furnish performance and payment bonds in an amount 100% of the contract cost within ten (10) days after the contract has been activated and a Notice to Proceed has been issued by the County. The Performance and Payment Bonds shall continue throughout the Services and for one year after the full scope of work is completed. B. The performance bond and the payment bond shall be executed by one or more surety companies legally authorized to do business in the State of North Carolina and shall become effective upon activation of contract and issuance of a Notice to Proceed by the County. The surety bonds must be in the form set forth in N.C.G.S. 44A-33 without any variations there from or in any other form authorized by N.C.G.S. The Contractor will be solely responsible for any costs associated with obtaining bonds; bond premiums will not be reimbursed by the County. Related Documents: 2512008 RFP Abbotts Creek Stream Clearing 2200 Phase 5 2512008 Legal Ad Abbotts Creek Stream Clearing 2200 Phase 5

Attachment Preview

COUNTY OF DAVIDSON

REQUEST FOR PROPOSALS

RFP # 2512008

Firm Name: ________________________

TITLE: Clearing and Snagging a Section of Abbotts Creek Phase 5

USING AGENCY: Soil & Water Department

ISSUE DATE: December 22, 2025

ISSUING AGENCY: Support Services Department

Sealed Proposals subject to the conditions made a part hereof will be received until

2 p.m., on January 21, 2025 for furnishing services described herein. In the event the County is closed due to

inclement weather, this opening will take place on the next business day.

SEND ALL PROPOSALS DIRECTLY TO THE ISSUING AGENCY ADDRESS AS SHOWN BELOW:

DELIVERED BY US POSTAL SERVICE

RFP #2512008

County of Davidson

Support Services Department

PO Box 1067

Lexington NC 27293

DELIVERED BY ANY OTHER MEANS

RFP #2512008

County of Davidson

Support Services Department

925-A North Main St

Lexington NC 27292

Note: The County recommends using an over-night service or hand delivering the RFP response.

Note: The close date for questions shall be January 16, 2026 at noon.

IMPORTANT NOTE: Indicate firm name, which is County of Davidson. The RFP number, which is above,

on the front of each sealed proposal envelope or package, along with the date for receipt of proposals specified

above.

Direct all inquiries concerning this RFP to:

Dwayne Childress Support Services Director

or

Andy Miller

Soil & Water Director

(336) 242-2030

(336) 242-2981

NOTE: A MANDATORY PRE-BID CONFERENCE:

For all prospective offerors is scheduled for 9 a.m. January 13, 2026 at the Support Services

Department. Attendance at this conference is a prerequisite for consideration of an offeror's proposal.

Copies of the bid package will be available at the pre-bid conference. Prospective offerors are

encouraged to submit written questions in advance. Address is listed above. The site visit will be just

after the pre-bid conference. In the event the County is closed due to inclement weather, this meeting

will take place on the next business day.

It is the offeror's responsibility to assure that all addenda have been reviewed.

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1. Overview:

Davidson County Department of Soil and Water Conservation has identified a need for Stream Debris Removal

Services and is seeking a contractor who is prepared to assume the responsibility for providing these services

while meeting federal and state guidelines and requirements.

Contractors shall provide disaster recovery services including, but not limited to, clean-up, demolition, removal,

reduction and disposal of debris in order to eliminate threats to public health and safety. All equipment and

supplies required for this service is the responsibility of the contractor.

There are approximately 2,200 linear feet of stream to be cleared. There is no guarantee of the amount of stream

footage to be cleared. However, this will be the basis of the bid. The linear foot is defined as top of stream bank

on one side to top of stream bank on the opposite side and then up or downstream 1 foot.

Maps of the designated areas to be cleared are in Attachment A, B, C, and D of this solicitation:

Attachment A is the Map of the Project Area

Attachment B is the Flood Zone Map for the Project Area

Attachment C is the USGS Topographic Map of the Project Area

Attachment D is the Map showing Access Points to the Project Area

Attachment E is Typical Stream Debris Removal Cross Section

DAVIDSON COUNTY INFORMATION

• County Seat:

Lexington, NC

• Land Area:

567 sq. miles

• Population:

169,234 (2020 Census)

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2. Terms & Conditions:

Notice: The Contract with the successful offeror will contain the following Contract Terms and Conditions.

Offerors intending to require additional or different language must include such language with their proposal.

Failure to provide offeror’s additional Contract terms may result in rejection of the proposal.

2.1 Procedures

The extent and character of the services to be performed by the Contractor shall be subject to the general control

and approval of the Director or his/her authorized representative(s). The Contractor shall not comply with

requests and/or orders issued by other than the Director or his/her authorized representative(s) acting within

their authority for the County. Any change to the Contract must be approved in writing by the Purchasing

Agent and the Contractor.

2.2 Contract Period

The Contract shall be completed before October 31, 2026.

2.3 Delays

If delay is foreseen, the Contractor shall give immediate written notice to the Division of Procurement. The

Contractor must keep the County advised at all times of the status of the order. Default in promised delivery

(without accepted reasons) or failure to meet specifications, authorizes the Division of Procurement to purchase

supplies or services elsewhere and charge full increase in cost and handling to defaulting Contractor.

2.4 Delivery Failures

Time is of the essence. Should the Contractor fail to deliver the proper services or item(s) at the time and

place(s) specified, or within a reasonable period of time thereafter as determined by the Purchasing Agent, or

should the Contractor fail to make a timely replacement of rejected items when so requested, the County may

purchase services or items of comparable quality in the open market to replace the rejected or undelivered

services or items. The Contractor shall reimburse the County for all costs in excess of the Contract price when

purchases are made in the open market; or, in the event that there is a balance the County owes to the Contractor

from prior transactions, an amount equal to the additional expense incurred by the County as a result of the

Contractors nonperformance shall be deducted from the balance as payment.

2.5 Payment of Taxes

All Contractors located or owning property in Davidson County shall assure that all real and personal property

taxes are paid. The County will verify payment of all real and personal property taxes by the Contractor prior to

the award of any Contract or Contract renewal.

2.6 Insurance

A. The Contractor shall be responsible for its work and every part thereof, and for all materials, tools,

equipment, appliances, and property of any and all description used in connection therewith. The Contractor

assumes all risk of direct and indirect damage or injury to the property or persons used or employed on or in

connection with the work contracted for, and of all damage or injury to any person or property wherever

located, resulting from any action, omission, commission or operation under the Contract.

B. The Contractor and all subcontractors shall, during the continuance of all work under the Contract provide

the following:

1. Workers' compensation and Employer's Liability to protect the Contractor from any liability or damages for

any injuries (including death and disability) to any and all of its employees, including any and all liability or

damage which may arise by virtue of any statute or law in force within the State of North Carolina.

2. Comprehensive General Liability insurance to protect the Contractor, and the interest of the County, its

officers, employees, and agents against any and all injuries to third parties, including bodily injury and personal

injury, wherever located, resulting from any action or operation under the Contract or in connection with the

contracted work. The General Liability insurance shall also include the Broad Form Property Damage

endorsement, in addition to coverage for explosion, collapse, and underground hazards, where required.

3. Automobile Liability insurance, covering all owned, non-owned, borrowed, leased, or rented vehicles

operated by the Contractor.

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C. The Contractor agrees to provide the above referenced policies with the following limits. Liability insurance

limits may be arranged by General Liability and Automobile policies for the full limits required, or by a

combination of underlying policies for lesser limits with the remaining limits provided by an Excess or

Umbrella Liability policy.

1. Workers’ Compensation:

Coverage A:

Statutory

Coverage B:

$100,000

2. General Liability:

Per Occurrence:

$1,000,000

Personal/Advertising Injury:

$1,000,000

General Aggregate:

$2,000,000

Products/Completed Operations:

$2,000,000 aggregate

Fire Damage Legal Liability:

$100,000

GL Coverage, excluding Products and Completed Operations, should be on a Per Project Basis

3. Automobile Liability:

Combined Single Limit:

$1,000,000

D. The following provisions shall be agreed to by the Contractor:

1. No change, cancellation, or non-renewal shall be made in any insurance coverage without a forty-five (45)

day written notice to the County. The Contractor shall furnish a new certificate prior to any change or

cancellation date. The failure of the Contractor to deliver a new and valid certificate will result in suspension of

all payments until the new certificate is furnished.

2. Liability Insurance "Claims Made" basis:

If the liability insurance purchased by the Contractor has been issued on a "claims made" basis, the Contractor

must comply with the following additional conditions. The limits of liability and the extensions to be included

as described previously in these provisions, remain the same. The Contractor must either:

a. Agree to provide certificates of insurance evidencing the above coverage for a period of two (2) years after

final payment for the Contract for General Liability policies. This certificate shall evidence a "retroactive date"

no later than the beginning of the Contractor's work under this Contract, or

b. Purchase the extended reporting period endorsement for the policy or policies in force during the term of this

Contract and evidence the purchase of this extended reporting period endorsement by means of a certificate of

insurance or a copy of the endorsement itself.

3. The Contractor must disclose the amount of deductible/self-insured retention applicable to the General

Liability and Automobile Liability. The County reserves the right to request additional information to

determine if the Contractor has the financial capacity to meet its obligations under a deductible/self-insured

plan. If this provision is utilized, the Contractor will be permitted to provide evidence of its ability to fund the

deductible/self-insured retention.

4. The Contractor agrees to provide insurance issued by companies admitted within the State of North Carolina.

5. a. The Contractor will provide an original signed Certificate of Insurance and such endorsements as

prescribed herein.

b. The Contractor will provide on request certified copies of all insurance coverage related to the Contract

within ten (10) business days of request by the County. These certified copies will be sent to the County from

the Contractor's insurance agent or representative.

c. Any certificates provided shall indicate the Contract name and number.

6. The County, shall be named as an "additional insured" on the Automobile and General Liability policies and

it shall be stated on the Insurance Certificate with the provision that this coverage "is primary to all other

coverage the County may possess." (Use "loss payee" where there is an insurable interest).

7. Compliance by the Contractor with the foregoing requirements as to carrying insurance shall not relieve the

Contractor of their liability’s provisions of the Contract.

E. Precaution shall be exercised at all times for the protection of persons (including employees) and property.

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F. The Contractor is to comply with the Occupational Safety and Health Act of 1970, Public Law 91 956, as it

may apply to this Contract.

G. If an "ACORD" Insurance Certificate form is used by the Contractor's insurance agent, the words "endeavor

to" and ". . . but failure to mail such notice shall impose no obligation or liability of any kind upon the

company" in the "Cancellation" paragraph of the form shall be deleted.

H. The Contractor agrees to waive all rights of subrogation against the County, its officers, employees, and

agents.

2.7 Hold Harmless Clause

The Contractor shall, indemnify, defend, and hold harmless the County from loss from all suits, actions, or

claims of any kind brought as a consequence of any negligent act or omission by the Contractor. The

Contractor agrees that this clause shall include claims involving infringement of patent or copyright. For

purposes of this paragraph, “County” and “Contractor” includes their employees, officials, agents, and

representatives. “Contractor” also includes subcontractors and suppliers to the Contractor. The word “defend”

means to provide legal counsel for the County or to reimburse the County for its attorneys' fees and costs related

to the claim. This section shall survive the Contract.

2.8 Safety

All Contractors and subcontractors performing services for the County are required to and shall comply with all

Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health

Standards and any other applicable rules and regulations. Also, all Contractors and subcontractors shall be held

responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage

to any persons or property within and around the work site area under this Contract.

2.9 Permits

It shall be the responsibility of the Contractor to comply with County ordinances by securing any necessary

permits. The County shall not waive any fees involved in securing County permits. Permits should be included

in the cost proposal, if necessary.

2.10 Drug-free Workplace

During the performance of this Contract, the Contractor agrees to:

(i) provide a drug-free workplace for the Contractor’s employees;

(ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying

employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled

substance or marijuana is prohibited in the Contractor’s workplace and specifying the actions that will be taken

against employees for violations of such prohibition;

(iii) state in all solicitations or advertisements for employees placed by or behalf of the Contractor that the

Contractor maintains a drug-free workplace; and

For the purposes of this section, “drug-free workplace” means a site for the performance of work done in

connection with a specific Contract awarded to a Contractor in accordance with this chapter, the employees of

whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or

use of a controlled substance or marijuana during the performance of the Contract.

2.11 Employment Discrimination by Contractors Prohibited

During the performance of this Contract, the Contractor agrees as follows:

The Contractor will not discriminate against any employee or applicant for employment because of race,

religion, color, sex, national origin, age, disability, status as a service disabled veteran, or any other basis

prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational

qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in

conspicuous places, available to employees and applicants for employment, notices setting forth the provisions

of this nondiscrimination clause.

2.12 Substitutions

NO substitutions or cancellations are permitted after Contract award without written approval by the Division of

Procurement. Where specific employees are proposed by the Contractor for the work, those employees shall

perform the work as long as those employees work for the Contractor, either as employees or subcontractors,

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Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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