Project Information

Bid Title

2026 Airport Hay Land Lease

Issuing Agency

El Dorado city

Location

Kansas

Published Date

Feb 24, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 Airport Hay Land Lease
Category:	Service Bids
Status:	Open

Description: Please see related document. Publication Date/Time: 2/24/2026 2:00 PM Closing Date/Time: 3/13/2026 2:00 PM Related Documents: 2026 Airport Hay Land Lease bid request

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February 24, 2026

RE: Annual rent of hay lease at City of El Dorado Airport

The City of El Dorado, Kansas is seeking bids from firms/providers to provide leasing

approximately 204 acres of grass land for haying located at the El Dorado Municipal Airport. We

are requesting that you review the specifications provided in the following document and

determine if your firm is interested in providing the leasing approximately 204 acres of grass

land for haying located at the El Dorado Municipal Airport.

One (1) copy of the sealed bid must be received at City Hall by the City Clerk no later than 2

p.m. on Friday, March 13, 2026. Bids will not be accepted after this time. Bids shall be

addressed as follows:

The City of El Dorado

Attn: Emerald Veatch, City Clerk

Re: Annual hay lease at City of El Dorado Airport

220 E. First

El Dorado, KS 67042

During proposal development, respondent’s questions regarding this Invitation to Bid or the

process should be directed to Emerald Veatch, City Clerk, by phone 316-321-9100 or email

(eveatch@eldoks.gov). Those intending to respond to this Invitation to Bid are asked not to make

contact with other City Staff or City Commissioners during the bid process.

Sincerely,

Emerald Veatch

City Clerk

City of El Dorado, KS

Encl. 1

220 E. First El Dorado, KS 67042 Phone 316.321.9100 Fax 316.321.6282

www.eldoks.com

To: The City of El Dorado

Office of the City Clerk

220 East First Ave.

El Dorado, KS 67042

BID FORM

The undersigned, in compliance with your Invitation to Bid for furnishing approximately 204

acres of grass land for haying located at the El Dorado Municipal Airport on the attached list

F.O.B., El Dorado, Kansas, hereby proposes to furnish the materials described on the

specification list as the price stated below.

Bid Price of (Tax Exempt):

______________________________________________________________________________

(Written)

_________________________________________ Dollars ($___________________________)

The undersigned agrees that this bid shall be good and may not be withdrawn for a period of

thirty (30) calendar days after the scheduled closing time for receiving bids.

Signed this ______ day of ____________________, 2026.

Company: ______________________________________

Address: _______________________________________

City, State, Zip: _________________________________

E-mail: ________________________________________

By: ___________________________________________

Title: __________________________________________

Submission of Responses

1. Acceptance/Rejection/Modification to Responses: The City of El Dorado reserves the

right to reject any or all bids, waive any irregularities or informalities and select the best

bid in the opinion of the governmental unit. Failure to enter into a subsequent contract

within a certain time period will render the bid invalid.

2. Economy of Preparation: Responses should be prepared simply and economically,

providing a straightforward, concise description of the respondent’s ability to fulfill the

requirements of the invitation to bid.

3. Cost of Preparation: The City shall not be liable for any costs incurred by a respondent in

preparing or submitting a bid.

4. Ownership: Submitted materials become the property of the City and will not be returned.

5. Public Records: All firms submitting bids need to be aware that any submission is subject to

public inspection under the Kansas Open Records Act.

Other Terms and Conditions

1. Conflict Of Interest: No public official shall have interest in the contract.

2. Ethics: The consultant shall not offer or accept gifts of value nor enter into any business

arrangement with any employee, official or agent of the City of El Dorado.

3. Indemnification: The successful proposer shall defend, indemnify and save harmless the

City of El Dorado and all its officers, agents, employees and volunteers from all suits,

actions or other claims of any character, name, and description brought for or on account

of any injuries or damages received or sustained by any person, persons, or property on

account of any negligence, or act or fault of the successful proposer, or any agent,

employee, subcontractor or supplier in the execution of, or performance under, any

contract which may result from the proposal award. The successful proposer shall pay

any judgment with costs that may be obtained against the City of El Dorado growing out

of such injury or damages.

Selection Process

1. Evaluation: The City of El Dorado will review all responses and evaluate them based

upon the requirements given in this Invitation to Bid including, but not limited to, the

following criteria:

a. Responsiveness of the bid.

b. Ability and capacity to meet the specifications required.

c. Other information as may be required or secured.

2. Award Presentation: Subject to agreement negotiation, staff shall select one of the

proposals, or will reject all proposals within thirty (30) calendar days from the date of

March 13, 2026.

Commodity Codes

• NAICS 531120Lessors of Nonresidential Buildings (except Miniwarehouses)
• NAICS 531190Lessors of Other Real Estate Property

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