Project Information

Bid Title

Citywide Janitorial Services

Issuing Agency

City of Ventura

Location

California

Published Date

Mar 5, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000868

Original Source

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Bid Documents

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Project Description

Bid Number:	P-130000868
Bid Title:	Citywide Janitorial Services
Category:	Contractor/Construction (Maintenance type efforts ONLY)
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for Citywide Janitorial Services, in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Thursday, March 19, 2026, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 2/5/2026 12:00 AM Closing Date/Time: 3/19/2026 4:00 PM Addendum Date/Time: Addendum 1 & 2: 2/26/26, 3: 3/5/26 Pre-bid Meeting: 02/18/26 at 9:00AM Related Documents: P-130000868 Citywide Janitorial Services Attachment A - Schedule of Compensation Attachment B - Janitorial Contract Map Attachment C - Ventura Police Dept Application for Facility Access Attachment D - Contractor Access Request Form Attachment E Attachment F Addendum 1 2021-023 GSA 2021-023.1 US Metro 2021-023.2 US Metro 2021-023.3 US Metro - signed Addendum 2 2021-023.4 US Metro Group 2021-023.5 US Metro Group 2021-023.6 US Metro Group 2021-023.7 US Metro Group Addendum 3

Attachment Preview

Request for Proposal No. P-130000868

Thursday, February 5, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for Citywide Janitorial Services, in accordance with this Request for Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Thursday, March 12, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Request for Proposal No. P-130000868

Citywide Janitorial Services

TABLE OF CONTENTS

A. Instructions to Bidders

1. Request For Proposal Timeline

2. Proposal Submission

3. Mandatory Pre-Bid Meeting

4. Question and Answer Period

5. Elevated Consultant Interviews

6. Proposal Format

7. Insurance Requirements

8. Agreement Prices

9. Term of Agreement

10. Contract

11. Subcontracting

12. Communications with City Staff or Elected City Representatives

B. Scope of Services

C. Proposals

1. Evaluation of Proposals

2. Proposal Format and Requirements

3. Required upon Successful Award of Bid

4. Special Requirements

5. Proposal Authorization Sheet

ATTACHMENTS

• Attachment “A” – Schedule of Compensation

• Attachment “B” – Janitorial Contract Map

• Attachment “C” – Ventura Police Dept. Application for Facility Access

• Attachment “D” – Contractor Access Request Form

• Attachment “E” – General Provisions for Standard Form Contracts

• Attachment “F” – General Services Agreement

EXHIBITS

• Exhibit “A” – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit “B” – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit “C” – General Services Agreement (INSURANCE REQUIREMENTS)

A. INSTRUCTIONS TO BIDDERS

1. RFP Timeline

Release of Request for Proposal

Mandatory Pre-Bid Meeting

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

Request for Proposal No. P-130000868

Citywide Janitorial Services

Thursday, February 5, 2026

Wednesday, February 18, 2026, at 9:00AM PST

Monday, February 23, 2026, at 2:00PM PST

Wednesday, February 25, 2026

Thursday, March 12, 2026, at 4:00PM PST

2. Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with

the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative, Nicole Supan at nsupan@cityofventura.ca.gov. If discrepancies are found

between the hard copy and the PDF, the hard copy will provide the basis for resolving such

discrepancies. If no document can be identified as the original, proposal may be rejected at

the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

3. Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be held in the Community Meeting Room at Ventura City

Hall, located at 501 Poli St., Ventura, CA 93001, on Wednesday, February 18, 2026, at

9:00AM PST. Attendance of the Pre-Bid Meeting is mandatory to submit a response to the

RFP. Proposals submitted on which the Pre-Bid Meeting has not been attended will be

considered non-responsive and rejected. Please RSVP no later than Tuesday, February 17,

2026, at 10:00AM to the Purchasing Representative, Nicole Supan, at

nsupan@cityofventura.ca.gov to reserve your spot in the meeting.

4. Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole

Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Monday,

February 23, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected.

All questions will be answered in the form of an addendum.

5. Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview phase.

Request for Proposal No. P-130000868

Citywide Janitorial Services

6. Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section C.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

7. Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “F” General

Services Agreement.

8. Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

9. Term of Agreement:

The initial term of this Agreement shall commence July 1, 2026 (or Effective Date) and will

continue for a period of one (1) year. The City may elect at its own option to renew this

Agreement for four (4) one-year increments. Initial term, plus any option to extend shall not

exceed a total of five years.

10. Contract:

A copy of the City of Ventura’s General Services Agreement, Attachment “F” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “F” with your proposal submission;

the sample General Services Agreement is provided for reference only and does not have to

be returned with the bid.

11. Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City.

Request for Proposal No. P-130000868

Citywide Janitorial Services

12. Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

Commodity Codes

• NAICS 561720Janitorial Services

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