Project Information

Bid Title

2610-PK JAMES IRVIN CIVIC CENTER BUILDING

Issuing Agency

City of Dade City

Location

Florida

Published Date

Apr 20, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2610-PK JAMES IRVIN CIVIC CENTER BUILDING (Due: May 21, 2026 by 2:00p.m.)
2610-PK JAMES IRVIN CIVIC CENTER BUILDING - Bid Documents

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REQUEST FOR PROPOSAL (RFP)

DESIGN BUILD SERVICES

JAMES IRVIN CIVIC CENTER BUILDING

04/14/2026

Proposals due by May 21, 2026 at 2:00 p.m.

City Hall

38008 Meridian Ave

Dade City, Florida 33525

1

TABLE OF CONTENTS

Section 1 – Information for the Proposers

3

Section 2 – Scope of Work

6

Section 3 – Project Description

9

Section 4 – Proposal Submissions

14

Section 5 – Evaluation of the Proposal

20

Section 6 – General Requirements

22

Section 7 – Exhibits and Forms

24

2

SECTION 1. INFORMATION FOR THE PROPOSERS

1.1 GENERAL INFORMATION

The City of Dade City (the “City”), a municipality located in Pasco County, Florida, hereby

requests proposals as further defined in Section 2 of this request for proposals (“Services”)

from qualified and experienced Design-Build firms to provide comprehensive professional

services for the demolition and reconstruction of the James Irvin Civic Center.

The Contractor shall provide all necessary labor, supervision, supplies, tools, permitting,

materials, equipment and all necessary incidentals to provide the required service as

identified in Section 2. Service shall be in full accordance with the specifications, terms and

conditions contained in the Request for Proposal (RFP).

1.2 CITY RIGHTS

The City reserves the right to award one or more contract(s) to the Contractor in accordance

with what the City deems in its best interest. Notwithstanding, the City may, at its sole

discretion, reject all responses and cancel the solicitation, in which case no award will be

made.

The City reserves the right to accept or reject any or all Responses, based upon its

deliberations and opinions. In making such determination, the City reserves the right to

investigate the financial capability, integrity, experience and quality of performance of each

Contractor, including officers, principals, senior management and supervisors as well as the

staff identified in the RFP.

The City also reserves the right to waive minor variations or irregularities in the Responses.

1.3 SCHEDULE OF EVENTS

The following schedule shall govern this RFP. The City reserves the right to change the

scheduled dates and times at its sole discretion.

Distribution/Advertisement of RFP

Mandatory Pre-Bid Conference

RFP/RFI Questions Due

Oral Presentations (if required by the City)

RFP Bids Due

April 19, 2026

April 30, 2026 @ 10:00 a.m.

May 15, 2026 @ 2:00 p.m.

N/A

May 21, 2026 @ 2:00 p.m.

3

A mandatory pre bid meeting shall be conducted on April 30, 2026, at 10:00 a.m. at City

Commission Chambers, located at 38020 Meridan Avenue, Dade City, FL 33525.

Responses to this RFP shall be delivered in person or by mail/courier service to the City of

Dade City – City Hall, by 2:00 p.m. on May 21, 2026. All Responses shall be in spiral binding,

soft covered presentation binder, or stapled in the upper left-hand corner with all pages

8.5” x 11”. One (1) original, two (2) copies, and one (1) digital copy in USB form of the proposal

shall be required with the original signed by the Contractor’s official with the power to bind

the Contractor in its proposal and shall be completely responsive to the RFP for

consideration. The original shall be clearly marked as “Original.”

The Contractor’s name and address must be on the outside of a sealed envelope. Submittal

envelopes must be clearly marked “James Irvin Civic Center Building Project” and shall be

addressed as follows for mail/courier or hand delivery:

City of Dade City

ATTN: Tina Mauriello

38020 Meridian Avenue

Dade City, FL 33525

Any Responses received after the specified time and date shall not be considered.

Additionally, any Responses submitted orally, telephonically, e-mailed, faxed, or modified

shall not be accepted. All Responses may only be submitted in person, by mail, or by courier

service to the specified address by the specified deadline. The City cautions firms to ensure

actual delivery of mailed or hand delivered proposals prior to the deadline set for receiving

Responses, and such obligation to ensure timely and complete delivery remains with the

party responding to the RFP.

1.4 REQUEST FOR INFORMATION (RFI)

Contractors may request additional information, clarification, or modifications in the form

of a Request for Information (“RFI”). Contractors seeking such information must email their

RFIs to Tina Mauriello at tmauriello@dadecityfl.com by May 15, 2026, in order to receive a

response. The request must include the Contractor’s name, the RFP number, and RFP title.

Any RFI must be submitted prior to the deadline for questions to receive a response. Late or

mis-delivered requests may not receive a City response.

The City will issue and publish responses to RFIs, and any other corrections or amendments

it deems necessary, in the form of a written addendum. The City, at its sole discretion, may

not issue a response to an RFI.

4

Contractors should not rely on any representations made outside of these written addenda.

Where a conflict appears between the RFP and any issued addendum, the last addendum

issues shall prevail.

1.5 ADDENDA

If the City finds it necessary to add to, or amend this RFP prior to the Response submittal

deadline, the City will issue written addenda/addendum. Each Contractor must

acknowledge receipt of such addenda/addendum by acknowledgment in writing and

providing it with its Response.

1.6 DISCREPANCIES, ERRORS AND OMISSIONS

Any discrepancies, errors, or ambiguities in the RFP or addenda (if any) should be reported

in writing to Tina Mauriello at tmauriello@dadecityfl.com. If applicable, the City will issue a

written addendum to the RFP clarifying such conflicts or ambiguities. It is agreed that any

such alleged discrepancies, errors, or omissions will not be construed against the drafting

party.

1.7 CITY AUTHORITY

Responses will be selected at the sole discretion of the City. The City reserves the right to

waive any irregularities in the request process, to reject any or all proposals, reject a

proposal which is in any way incomplete or irregular, rebid the entire solicitation or enter into

agreements with more than one proposer. Responses received after the deadline provided

in this RFP will not be considered.

1.8 RESPONSE/PRESENTATION COSTS

The City shall not be liable for any costs, fees, or expenses incurred by any Contractor in

responding to this RFP, not subsequent inquiries or presentations relating to its Response.

1.9 TERMS OF ENGAGEMENT

The Contractor, by submission of its Proposal, agrees to the terms and conditions of this RFP.

The Contractor selected by the City to perform the work outlined in this RFP, shall execute

an agreement between the City and Contractor prior to commencing any work. The

Contractor understands that this RFP does not constitute an agreement or a contract with

the Contractor. A Proposal is not binding until Proposals are approved by the City

Commission and both parties execute a written contract approved by the City Commission.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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