Project Information

Bid Title

7104.9 Refrigerated Cargo Trucks

Issuing Agency

Montgomery County Public Schools

Location

Maryland

Published Date

Jun 9, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

7104.9

Original Source

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Bid Documents

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Project Description

Open Solicitation

Bid/RFP Number: 7104.9
Solicitation Title	7104.9 Refrigerated Cargo Trucks
Due Date & Time	06/30/2026 02:00 PM
Contract Type	Bid
Buyer E-mail	Tammy_M_Jarman@mcpsmd.org
Description	The specifications contained herein are intended to cover the furnishing and delivery of new refrigerated cargo trucks as described. Delivery is to be made to Montgomery County Public Schools (MCPS), Department of Food and Nutrition Services, 8401 Turkey Thicket Drive Gaithersburg Maryland 20879. 7104.9 GENERAL CONDITIONS.pdf 06/09/2026 Bid Cover with anti-lobbying.pdf 06/09/2026 7104.9 Item Specifications.pdf 06/09/2026
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THE BOARD OF EDUCATION OF MONTGOMERY COUNTY

MONTGOMERY COUNTY PUBLIC SCHOOLS

Department of Procurement

45 West Gude Drive Room 3100

Rockville, Maryland 20850-1747

June 8, 2026

INVITATION FOR BID 7104.9, Refrigerated Cargo Trucks

Bid Opening Time:

Bid Opening Date:

2:00 P. M.

June 30, 2026

NOTE: In the event of emergency closing of Board of Education offices, this bid will

open at the same time on the next regular working day.

COMPANY NAME: _________________________________________________________________________

BIDS RECEIVED AFTER THE BID OPENING TIME AND DATE WILL NOT BE ACCEPTED.

1. Term of Contract: September 1, 2026 – August 31, 2027

2. Terms of Delivery:

As Specified

3. Delivery Destination: As specified

4. Bid Security Required: No

Bid Security must be made payable to Montgomery County Board of Education

5. Performance Bond Required: No

6a. Samples Required:

Yes

No

6b. Sample Delivery Requirements:

Deliver to Procurement Office

Deliver to the Distribution Center

Deliver to the Division of Maintenance

Other – Department of Food and Nutrition Services

6c. Sample Delivery Time:

Prior to bid opening

At time of bid opening

Subsequent to bid opening

NOTICE TO BIDDERS

The appropriate items below must be completed as part of the bid. Failure to comply may disqualify your bid.

Type or print legibly in ink.

I. BIDDER INFORMATION: As appropriate, check and/or complete one of the items below.

 1. Legal name (as shown on your income tax return)

 2. Business Name (if different from above)

 3. Tax Identification Number

A copy of your W-9 must be submitted with this bid response.

II. BIDDER’S CONTACT INFORMATION: This will be filed as your permanent contact information.

1. Company Name

2. Address

3. Bid Representative’s Name

4. Phone Number(s)/Extension(s)

5. Fax Number

6. Email Address

7. Website

III. PURCHASE ORDER ADDRESS: Please complete if different from Bidder’s Contact Information.

1. Purchase Order Address

2. Representative’s Name

3. Phone Number (s)/Extension(s)

4. Fax Number

6. Email Address

IV. PROMPT PAYMENT DISCOUNT: MCPS may consider prompt payment discounts as part of the award process;

however, the Board reserves the right to make awards according to the best interests of MCPS.

Prompt payment discounts of less than twenty (20) days will not be considered.

V. PURCHASING CARD AND SUA PAYMENT PROGRAM: MCPS is currently utilizing a purchasing card and

Single Use Accounts (SUA) payment program through JP Morgan MasterCard. Please check the appropriate box

below.

 Yes, we accept MasterCard

 No, we do not accept MasterCard

Note: To avoid payment delays after this change, all bidders that accept MasterCard are strongly encouraged to sign up

to receive SUA payments upon being notified of an award. For bidders that do not accept MasterCard, the ACH payment

method is also available. Please e-mail SUA@mcpsmd.org to register for SUA, or e-mail

accountspayable@mcpsmd.org to request ACH registration forms.

VI. PURCHASE ORDER PREFERENCE: Montgomery County Public Schools (MCPS) is in the process of issuing

orders via Facsimile or US Mail. MCPS prefers facsimile. Please check your preference below.

 Facsimile  US Mail  Email  EDI

VII. SLMBE (SMALL, LOCAL AND MINORITY BUSINESS ENTERPRISE): Check the appropriate box below.

 African American

 Asian American

 Female

 Disabled

 Hispanic

 None

 Native American

VIII. NON-DEBARMENT ACKNOWLEDGEMENT

_____ I acknowledge that my firm has NO pending litigation and/or debarment from doing business with the State of

Maryland or any of its subordinate government units and/or federal government within the past five (5) years.

_____ I acknowledge that my firm has pending litigation or has been debarred from doing business with the State of

Maryland or any of its subordinate government units and/or federal government, within the past five (5) years.

(Attachment)

As the duly authorized representative of the applicant, I hereby certify that the above information is correct and that I

will advise Montgomery County Public Schools should there be a change in status.

By (Signature)

Name and Title

Witness Name and Title

IX. ANTI-LOBBYING

The Contractor will comply with the Byrd Anti-Lobbing Amendment (31 U.S.C 1352) and certifies to the tier above

that it will not and not used Federal appropriated funds to pay a person or organization for influencing or attempting

to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an

employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award

covered by U.S.C 1352. If applicable, contractor will complete the disclosure of lobbying with non-Federal funds

using Lobbying Activities Form (Form SF-LLL) and submit to {insert name of contracting entity} annually.

X. BIDDER'S CERTIFICATION: Upon notification of award, this document in its entirety is the awarded vendors

contract with MCPS. By signing below, the undersigned acknowledges that s/he is entering into a contract with

MCPS.

A. The undersigned proposes to furnish and deliver supplies, equipment, or services, in accordance with

specifications and stipulations contained herein, and at the prices quoted. This certifies that this bid is made without

any previous understanding, agreement or connection with any person, firm, or corporation making a bid for the

same supplies, materials, or equipment, and is in all respects fair and without collusion or fraud.

B. I hereby certify that I am authorized to sign for the bidder. (Bidders are cautioned to read the material under

Section XXVII, signature to Bids, and to comply with its stipulations.) I/We certify that none of this company's

officers, directors, partners, or its employees have been convicted of bribery, attempted bribery, or conspiracy to

bribe under the laws of any state or federal government; and that no member of the Board of Education of the

Montgomery County Public Schools, Administrative or Supervisory Personnel, or other employees of the Board

of Education has any interest in the bidding company except as follows:

By (Signature)

Name and Title

Witness Name and Title

MONTGOMERY COUNTY PUBLIC SCHOOLS

Department of Procurement

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

General Stipulations and Instructions To Bidders

I. Invitation For Bid

The Board of Education of Montgomery County Maryland, herein after referred to as The Board of Education, will receive sealed proposals until the

date and time indicated on the cover of the Invitation For Bid. Bids must be delivered to the Procurement Unit at the above address where it will be

opened and publicly read at the stated time. Bids must be delivered in sealed opaque envelopes. Envelopes shall be clearly marked on the outside

lower left corner with the bid number and bid opening date and time.

II. Intent

These specifications are intended to cover the furnishing and delivery of said materials, supplies, or services as hereinafter shown to any or to each of

the various public schools, offices, or to any designated warehouse or warehouses in Montgomery County, Maryland, whichever is specified, in

quantities to be determined subsequent to the bid opening.

III. Right To Cancel Or Reject Bids

A. The Board of Education reserves the right to cancel any contract if, in its opinion, there is a failure at any time to perform adequately the stipulations

of this Invitation For Bid, or if the general conditions and specifications which are attached and made part of this bid are not fulfilled, or if in any

case there is any attempt to willfully impose upon the Board of Education materials or products or workmanship which are in the opinion of the

Board of Education of an unacceptable quality. Any action taken in pursuance of this latter stipulation shall not affect or impair any rights or

claims of the Board of Education to damages for the breach of any covenants of the contract by the contractor. The Board of Education also

reserves the right to reject the bid of any bidder who has previously failed to perform adequately after having once been awarded a prior bid for

furnishing materials or services similar in nature to those mentioned in this bid.

B. The Board of Education reserves the right to reject any or all bids in whole or in part; to make partial awards; to waive any irregularity in any

quotation; to increase or decrease quantities if quantities are listed in the bid; to reject any bid that shows any omissions, alterations of form, and

additions, conditions, or alternate proposals not called for; and to make any such award as is deemed to be in the best interests of the Board of

Education.

C. All items furnished must be completely new and free from defects. No others will be accepted under the terms and intent of this bid.

IV. Right To Purchase In The Open Market

Should the contractor fail to comply with the conditions of this contract or fail to complete the required work within the time stipulated in the contract,

The Board of Education reserves the right to purchase in the open market, or to complete the required work, at the expense of the contractor or by

recourse to provisions of the faithful performance bond if such bond is required under the conditions of the bid.

V. Failure To Furnish Item(s)

Should the contractor fail to furnish any item or items, or to complete the required work included in this contract, The Board of Education reserves the

right to withdraw such items or required work from the operation of this contract without incurring further liabilities on the part of the Board of

Education.

VI. Employer Information Report EEO-1

The Board of Education requires that each successful bidder be liable for compliance with the provisions of Title VII of the Civil Rights Act of 1964.

In order to fully comply with Title VII, a company must file Employer Information Report EEO-1 with the Joint Report Committee, 1800 G Street,

NW, Washington, D.C. 20036. Only companies that fall within the following categories are required to file the Employer Information Report EEO-1:

The entire company has at least 100 employees on the payroll. The company is affiliated through centralized ownership and/or centralized management,

and the group legally constitutes a single enterprise employing a total of 100 or more employees.

If your company has already filed an EEO-1 by virtue of supplying materials or services under Federal Government Contracts, it is necessary to submit

only a copy of your most recent EEO-1 report to the Procurement Unit. If you are filing a report for the first time, send a copy of EEO-1 to the

Procurement Unit. Please note that purchase orders will not be issued to companies that fall into the above categories until proof of EEO-1 reporting

has been received.

VII. Preparation Of Bid

Bids must be submitted on the copy provided. Bidders may wish to reproduce and retain one copy for its files. Bids must be signed by an authorized

representative of the company submitting a bid. It is the intent of this solicitation that should a given bid be accepted, it will automatically become the

contract. Notification of the bid award will be made by letter. Bidders shall submit its bids and specifications on the appropriate specification sheets

that show the schedule of items to be purchased. Bidders may attach a letter of explanation to its bid if it so desire.

Prices quoted shall not exceed the prices established under any governmental price control regulations. Bidders will be required if requested by The

Board of Education, to furnish satisfactory evidence that they are qualified as manufacturers or dealers in the items listed and have a regularly established

place of business. An inspection of any bidder’s place of business may be made to determine the bidder’s ability to perform.

VIII. Discounts

The Board of Education reserves the right to consider discounts in computing the bid.

A. Trade Discounts

All prices offered must be the lowest net price after trade discounts have been considered. Bids offering a percentage off list prices will not be

accepted unless: (1) specifically requested in that manner; (2) two copies of the referenced price list accompany the bid.

B. Payment Discounts

Prompt payment discounts are solicited and will be treated as follows:

(1) Unless specifically stated otherwise, discounts offered which allow a minimum of twenty (20) days to qualify will be deducted from prices

offered in the bid for the purpose of determining the lowest price offered.

(2) Discounts offering less than twenty (20) calendar days will not be deducted from price offered for the purpose of determining the lowest

price, but will be taken if payment is made within the discount period.

IX. “Or Equal” Interpretation

Unless the specifications and/or conditions state a specific brand and substitutions will not be considered, the Board of Education will consider other

brands or the product of other manufacturers as long as the product meets the same specifications, standards, and quality of the material being solicited

through the bid. On all such bids the bidder shall indicate clearly the product on which it is bidding and shall supply sufficient data on its own letterhead

to enable an intelligent comparison to be made with the particular brand or manufacturer specified.

Whenever the specifications indicate a product of a particular manufacturer, model, or brand and in the absence of any written statement to the contrary

by the bidder, the bid will be interpreted as being for the exact brand, model, or manufacturer specified, together with all accessories enumerated in the

specifications.

X. Consideration of Prior Service

Awards on this bid will be made after consideration has been given to any previous performance for The Board of Education as to quality of service

and/or merchandise and with regard to the bidder’s ability to perform should it be awarded the bid.

XI. Delivery

The bidder agrees to furnish and deliver during the period of the contract the items and articles which may be awarded to the bidder in such amounts

and quantities within the terms of the contract. All Deliveries Must Be Prepaid FOB Destination, And In No Case Will Shipments Collect Or

Sidewalk Deliveries Be Accepted. Bidders shall uncrate, completely assemble, and set in designated place all equipment and furniture. All delivery

cost shall be included in the bid unit price.

XII. Packing Slips And Delivery Tickets

All materials delivered on this contract shall be packed in a substantial manner in accordance with accepted trade practices. No charges may be made

over and above the bid price for packaging or for deposits on containers. All deliveries shall be accompanied by delivery tickets or packing slips.

Tickets shall contain the following information for each item delivered: the quantity, bid number, and the name of the contractor.

XIII. Invoices

Payment depends on receipt of a proper invoice and satisfactory contract performance. All invoices are to be transmitted to the Division of Controller

at:

Division of Controller

45 West Gude Drive, Suite 3200

Rockville, MD 20850-9999

Every invoice must include the following information:

A. Name and address of the contractor

B. Taxpayer Identification number

C. The purchase order number

D. An invoice number

E. Bid number if applicable

F. The ship to address

G. Line item description, quantity, unit of measure, unit price, and extended price as stated on the purchase order

H. Shipping and payment terms if not a bid item

When a discount for payment is authorized and taken; it will be made to the contractor as close as possible to, but not later than, the end of the

discount period. Prices quoted shall not include federal excise or state sales and use taxes. Exemption certificates will be furnished upon request.

Contractor inquiries concerning payment may be made to accountspayable@mcpsmd.org.

XIV. Bid Security

If bid security is required, it must be payable to: “Montgomery County Board of Education.”

Commodity Codes

• NAICS 484122General Freight Trucking, Long-Distance, Less Than Truckload
• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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