Project Information

Bid Title

City Sports Courts Work

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Mar 6, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-912

Original Source

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Bid Documents

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Project Description

Bid ID:	RFP 26-912
Addendum:	0
Bid Due Date:	4/1/2026
Description:	City Sports Courts Work
Bid Document:	RFP 26-912 City Sports Courts Work.pdf
Attachments:

Attachment Preview

City of Tulsa

Finance Department

Request for Proposal

26-912

Professional Services for: City Sports Courts Work

Department: Parks, Culture & Recreation

NIGP Commodity Code(s): 912-65; 912-35

RFP Schedule

EVENT

RFP Issue Date

DATE

3/06/26

Pre-Proposal Conference

Location | Zoom/Teams link

Deadline for Questions

Submit to assigned buyer via email.

Proposal Due Date

Mail or deliver to City Clerk address. Proposals are open

the day after the due date.

No Pre-Proposal Conference

03/20/2026

10 Days prior to RFP due date

04/01/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Donny Tiemann | dtiemann@cityoftulsa.org

All questions should be emailed with RFP 26-912 in the subject line.

Submit proposals (sealed) to:

Office of the City Clerk

City of Tulsa

175 E. 2ND St.

Suite 260

Tulsa, OK 74103

RFP 26-912 | City Sports Courts Work | Issue Date: 03/06/2026.

I. OVERVIEW AND GOALS:

With this Request for Proposal (RFP), the City of Tulsa Department of Parks,

Culture and Recreation is searching to secure professional services to repair,

resurface, and at select locations, convert sports courts in 13 Tulsa Parks. This

is the first phase of a capital improvement item in the Improve Our Tulsa 2

sales tax package.

The goal of this project is to rehabilitate the selected courts to a playable and

high-quality level. Following the completion of these one-time improvements,

Tulsa Parks staff will take over maintenance and upkeep of these courts to

keep the courts in good and playable condition. Resurfacings and conversions

will be for tennis courts, full basketball courts, half basketball courts, pickleball

courts and futsal (soccer) courts.

We enthusiastically look forward to receiving your proposal.

II. BACKGROUND:

After an assessment of current court conditions and collecting survey responses

from Tulsa residents, Tulsa Parks has determined the selected courts to be most

in need of repair or conversion to better serve park users and provide sports

facilities that are more reflective of the needs of nearby residents.

Courts to be rehabilitated are either the most in need of repairs, or among the

most heavily used.

III. TIMELINE:

Due to the seasonal nature of court surfacing, Tulsa Parks would like to begin the

work of replacing nets, goalposts, and court fencing beginning Spring 2026

through Fall of 2026. The schedule below provides estimated dates for the RFP

and contracting process. The City of Tulsa may adjust this schedule as needed.

EVENT

RFP Issue Date

Deadline for Questions

PROPOSAL DUE DATE

Begin proposal evaluations

SSA Award Recommendation

Negotiations with apparent successful

Respondent begin (anticipated)

Execute contract (anticipated)

Begin service delivery (anticipated)

DATE

03/06/2026

03/20/2026

04/01/2026

04/03/2026

04/16/2026

04/20/2026

04/29/2026

05/01/2026

2

RFP 26-912 | City Sports Courts Work | Issue Date: 03/06/2026.

IV. SCOPE OF WORK:

1. The Respondent shall perform court resurfacing to conform to the guidelines

of the American Sports Builders Association.

2. The Respondent shall replace any goalposts, net posts, fence posts and

other court fixtures that are no longer in useable condition or where the court

usage is to be changed. Where possible, Respondent shall keep useable

fixtures in place. For any removed fixtures, Respondent shall fill and patch

over holes left on the court.

3. The Respondent shall repair or replace any substantially damaged portions of

chain link fencing around courts and install new fence posts and chain link to

separate courts with different uses on the same slab. Where necessary,

chain link gates will also be installed to access separate courts. Where

possible, Respondent shall preserve undamaged or lightly damaged fence

posts and sections of chain link.

4. The Respondent shall repair all cracks, chips, and other flaws in the court

subsurface.

5. The Respondent shall pave all courts with appropriate and durable materials.

6. The Respondent shall repaint all courts listed below, including painting of

new linework to correspond with the appropriate court type as listed in

Attachment A Required Actions & Configurations. Linework should conform to

the standard court dimensions designated by the USTA, NBA, USA

Pickleball, and US Youth Futsal.

V. DELIVERABLES:

The products, reports, and plans to be delivered to the City will include the following

(diagrams and quantities shown in the attached documents):

At all parks: Court subsurface repairs, sealing of all cracks, application of new silicon

caulking where any joints exist, removal and replacement of damaged or outdated goals,

nets, net posts, and other in ground sports fixtures, repair and replacement of existing

chain link fencing and posts where necessary.

1) Braden Park: Two existing tennis courts. Resurface one existing tennis

court. Convert the second tennis court into two pickleball courts with new

pickleball nets. Widen south gate to 4’.

2) Chittom Clinton Park: One existing full basketball court and one tennis

court. Resurface one full basketball court and install new basketball goals.

Resurface one tennis court. Widen south gate to 4’.

3) Crutchfield Park: Resurface and repaint one half basketball court and

install a new basketball goal.

3

RFP 26-912 | City Sports Courts Work | Issue Date: 03/06/2026.

4) Darlington Park: Resurface and repaint two tennis courts and one half

basketball court. Install new basketball goal, new tennis nets and new

pickleball nets. Reconfigure one tennis court into four pickleball courts (as

space allows) with new pickleball nets. Widen northwest and southwest

gates to 4’.

5) Penney Park: Resurface and repaint one half basketball court and install a

new basketball goal.

6) Reed Park: Resurface and repaint one tennis court and one full basketball

court. Install new basketball goals and new tennis nets.

7) Schlegel Park: Resurface and repaint one full basketball court and install

new basketball goals.

8) Archer Park – Resurface and repaint one half basketball court and install

new basketball goals.

9) Boeing Park - Resurface and repaint one half basketball court and install

new basketball goals.

10) Boots Adams Park - Resurface and repaint one half basketball court and

install new basketball goals.

11) Bullette Park - Resurface and repaint one half basketball court and install

a new basketball goal.

12) Vining - Resurface and repaint one half basketball court and install a new

basketball goal.

13) Philpott Park – Resurface and repaint one half basketball court and install

a new basketball goal.

4

RFP 26-912 | City Sports Courts Work | Issue Date: 03/06/2026.

VI. PERFORMANCE METRICS AND CONTRACT MANAGEMENT:

Performance Metrics

The following performance metrics highlight key priorities that will be analyzed

with the awarded Respondent collaboratively during the life of the contract. This

is not an exhaustive list, but rather an indication of significant performance

metrics of interest to City of Tulsa. The City looks forward to working with

awarded Respondents to define additional important performance metrics during

contract negotiations. The final set of performance metrics and frequency of

collection will be negotiated by the successful Respondent and the City prior to

the finalization of an agreement between parties and may be adjusted over time

as needed.

Performance

Metric

Proper installation of

fence posts and court

fixtures

Proper and level

resurfacing

Linework and

Painting

Caulking of joints

Chain link repairs

Data Source

Visual

Inspection

Visual

Inspection

Visual, Linear

Measurements

Visual

Inspection

Visual

Inspection

Data Collection

Frequency

Upon completion of

each court

Upon completion of

each court

Upon completion of

each court

Upon completion of

each court

Upon completion of

each court

Data Collection

Responsibility

Tulsa Parks

Tulsa Parks

Tulsa Parks

Tulsa Parks

Tulsa Parks

Contract Performance Monitoring

As part of the City of Tulsa’s commitment to becoming more outcomes-oriented,

we seek to actively and regularly collaborate with awarded Respondents to

enhance contract management, improve results, and adjust service delivery

based on learning what works. Reliable and relevant data is necessary to drive

service improvements, ensure compliance, inform trends to be monitored, and

evaluate results and performance. During the regular meetings that occur

throughout the term of the contract, it is anticipated that the following topics will

be regularly discussed:

• Current status of performance metrics

• Topics of interest or concern to the Respondent

• Discussion and troubleshooting of challenges

• Review of activities on the horizon

• Review of budget and spending this year-to-date

5

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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