Project Information

Bid Title

Guardianship Services

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Jun 15, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100066201

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	06/15/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100066201	Solicitation/Project Title:	Guardianship Services
Description:	The Commonwealth of Pennsylvania, Department of Corrections, requires guardianship services for inmates housed in the Department of Corrections ("Department') facilities, that are adjudicated as incapacitated by the courts per: Attachment 1: Statement of Work Attachment 2: Terms & Conditions The guardianship services shall be limited to healthcare matters as determined by the courts.

Department Information
Department/Agency:	Department of Corrections	Delivery Location:	Statewide
County:	Statewide	Duration:	1 year, 4 1-year renewals

Contact Information
First Name:	Amanda	Last Name:	Wasko
Phone Number: (XXX-XXX-XXXX)	717-728-3914	Email:	amawasko@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	06/16/26
Solicitation Due Date:	06/30/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	06/30/26	Solicitation Opening Time:	10:01 AM
Opening Location:	Virtual
No. of Addendums:	0
Amended Date:	06/15/26

Related Solicitation Files

Original Files Statement of Work - Guardianship Services Final.pdf Terms and Conditions.pdf locating and responding to a solicitation.pdf

Attachment Preview

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections, requires

guardianship services for inmates housed in the Department of Corrections

("Department') facilities, that are adjudicated as incapacitated by the courts. The

guardianship services shall be limited to healthcare matters as determined by the

courts.

This contract will include all current inmates under contracted guardian services

plus an undetermined number of additional wards that may be added during the

term of this agreement. At present approximately 10 inmates are provided

healthcare guardianship services. The Offeror must be able to provide

guardianship services at all Department correctional facilities across the state

(Facility Locations). Services may be provided virtually. If an in-person visit is

required, then travel expenses will be reimbursed in accordance with the

Commonwealth Travel Policy.

II. ISSUIING OFFICER

Questions regarding the bid should be directed towards Amanda Wasko at

amawasko@pa.gov.

III. SCOPE OF SERVICES

Guardianships should be customized to meet the specific needs of each incapacitated

inmate. The Offeror shall execute and perform all services in a professional and ethical

manner. This includes strict accountability and supervision for all activities

completed under this contract.

The Department shall identify and refer inmates in need of guardianship services to the

Offeror.

The Offeror shall participate to the extent necessary to affect a guardianship in any

hearing or other legal proceeding and begin guardianship services immediately upon

order of any court of competent jurisdiction.

After being appointed as a guardian, the appointed guardian shall be actively involved

in the incapacitated inmate's care by:

i. Performing guardianship duties on behalf of the inmate as needed, and

in a timely manner.

ii. Performing guardianship duties as assigned by the court or required by law.

iii. Conducting monthly face-to-face visits with the inmate.

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iv. Communicating with the Department about inmate issues and

responding to the Department's questions regarding medical concerns.

Individuals may experience medical problems at any time of day or night. The Offeror

must have procedures in place to ensure staff availability in the event of a crisis.

Upon termination of this contract or inmate release from Department custody

guardianship services under this contract shall cease. The Offeror shall cooperate

with any effort to establish new guardians for the inmates receiving guardianship

services with the Department of Human Services or any other entity in the

community.

Upon termination of this contract, the Offeror shall provide all required transition

documentation to the new contractor.

IV. CONTRACT REQUIREMENTS

The Offeror shall follow the National Guardianship Association’s Standards of

Practice. The Offeror shall comply with all federal, state and local laws, and

specifically those regarding guardianships.

Guardians must be certified by the National Guardianship Association and must have

FBI and State Police clearances. Guardians shall retain all certifications and clearances

for the term of the contract. Jn the event that an individual's clearance or certification is

terminated, for any reason, the Offeror shall notify the Department in writing

immediately.

The Offeror must take all necessary steps to provide adequate safeguards to protect

inmates receiving guardianship services. The Offeror shall obtain a criminal background

check on an employee prior to allowing an employee to work with an inmate. The

Offeror shall not subcontract in whole or in part without prior written permission of the

Department. Such consent, if granted, shall not relieve the Offeror of any of its

responsibilities under this contract

The Commonwealth reserves the right to immediately ban, either temporarily or

permanently, any of the selected Offeror’s employees, agents or independent

contractors from any and all facilities for any reason of security or for the good

operational order of the facility. The selected Offeror will be notified in writing of such

denial.

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The Offeror shall maintain individual inmate files that document all activities regarding

the inmate and other items (intake form, contact notes for each contact with or on behalf

of the inmate, emergency information, annual reports, etc.) as directed by the

Department. Records must be kept confidential. Provision must be made for the safe

storage of client records or accurate and records must be kept for a minimum of five

years after the termination of the guardianship.

The Offeror must ensure that annual reports to the applicable court are filed for

all inmate guardianships being served under this contract. The Offeror must

forward to the Department copies of the annual report to the court for all inmate

guardianships being served under this contract. Failure to do so may result in the

withholding of payments until such reports are received by the Department.

The Offeror shall abide by all Department of Corrections rules and regulations while

on state property.

V. BIDDING REQUIREMENTS

The Offeror must have three-years’ experience providing guardianship services.

Offeror must submit verification of the experience with their bid. The DOC reserves

the right to request references at the time of contract award.

Offerors must comply with Executive Order 2021-06 and upload a signed Worker

Protection and Investment Certification form as part of their bid.

Offeror must upload a signed Business Associate Agreement, that provides for

compliance with HIPAA confidentiality requirements, as part of their bid.

Offerors must provide resumes of the key personnel as part of their bid, including

copies of the guardianship certifications.

VI. CONTRACT TERM

This is a one-year contract with the option of four one-year renewals. Should the

renewal option be exercised, pricing may change at the time of renewal. The price

adjustment must be by mutual agreement between the Department of Corrections and

the Offeror.

It shall be understood and agreed that any quantities listed in the solicitation are

estimated only and may be increased or decreased in accordance with the actual

requirements of the Department of Corrections.

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Unless otherwise indicated, the unit price must include all labor, materials, equipment,

tools, insurance, delivery fees and all items necessary.

VII. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid

tabulations will be posted on the Department of General Services’ eMarketplace

website http://www.emarketplace.state.pa.us/). Tabulations are for information only

and do NOT constitute actual award/execution of a contract. The results of the

apparent bidders and all bids are under review until final award of the purchase

order.

VIII. INVOICING

Contractors must follow the following invoicing requirements:

• Accurately bill the Commonwealth for actual services rendered on all

invoices.

• Submit invoice to appropriate resource account within 10 business days of

completed service

• Comply with Commonwealth / Department of Correction’s practices for

supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania

Office of the Budget, as a PDF file to 69180@pa.gov. The following link will

provide more information regarding the Office of the Budget’s invoicing

requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx

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