Project Information

Bid Title

HVAC Replacement Parks Office

Issuing Agency

City of Port Angeles

Location

Washington

Published Date

Nov 14, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

CON-2025-48

Original Source

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Project Description

Bid Number:	CON-2025-48
Bid Title:	HVAC Replacement Parks Office
Category:	Public Works
Status:	Open

Description: This project is to install a new Ductless HVAC Multi-Zone Heating and Cooling System at Parks & Recreation Office Building located at 308 East 4th Street, Port Angeles, Washington. Project estimate: $15,000 to $22,000 Site Visit Scheduled: Thursday, November 20th, 2025 at 9:00 AM. Bids Due: No later than 2:00 PM, Thursday, December 4, 2025 Publication Date/Time: 11/14/2025 12:00 AM Closing Date/Time: 12/4/2025 2:00 PM Related Documents: CON-2025-48 Instruction to Bidders and Bid Forms CON-2025-48 HVAC Replacement Parks Office

Attachment Preview

City of Port Angeles

Public Works & Utilities Dept.

Engineering Office

321 E. Fifth Street

Port Angeles WA 98362

INSTRUCTIONS

TO BIDDERS

SMALL WORKS ROSTER CONTRACT

Project Title: HVAC Replacement Parks Office

Project Number: CON-2025-48

1. The Project Manager for this project is: David Wegener. For any questions or to arrange a site visit, please

make contact at 360 417-4547 or by email at contracts@cityofpa.us.

Project Estimate: $15,000 – $22,000

2. Site Visit Scheduled: 9:00 AM, Thursday, November 20th, 2025 at Vern Burton Community Building, 308 E.

4th Street, Port Angeles, Washington. All bidders are encouraged to attend the site visit at the Parks office at,

scheduled for.

3. Bids must be received by the City of Port Angeles, Public Works, and Utilities Department no later than 2:00

PM, Thursday, December 4th, 2025.

4. For a quote to be valid, a completed Quotation Form and Certification of Compliance with Wage Payment

Statutes Form (included in this package) must be received by the City of Port Angeles (herein called “City”) by

the time and date specified in paragraph 3 or as amended through an addendum. Both forms may be

submitted by any of the methods listed below:

a. Emailed to: contracts@cityofpa.us. (preferred)

b. Hand delivered to Public Works & Utilities - Engineering, Attn: Lucy Hanley, City of Port Angeles, 321

East Fifth Street, Port Angeles, Washington 98362.

c. Mailed to the Public Works & Utilities – Engineering, Attn: Lucy Hanley, City of Port Angeles, 321 East

Fifth Street, Port Angeles, Washington 98362.

5. Additionally, for a bid to be valid, there can be no bidder submitted variations to the Statement of Work, the

Small Works Project Contract or other terms presented in the Request for Bid package. Any questions

bidders have with regard to the Statement of Work shall be submitted in writing to the Project

Manager, at contracts@cityofpa.us. No responses will be provided for questions submitted after close

of business (5:00 PM, PDT) on Tuesday, December 2nd, 2025.

The City may waive any informalities or minor defects or reject any and all bids. Any bid may be withdrawn

prior to the scheduled time for the opening of bids or authorized postponement thereof. Any bid received after

the time and date specified shall not be considered. No bidder will be permitted to withdraw its bid between

the closing time for receipt of bids and execution of the Contract, unless the award is delayed for a period

exceeding sixty (60) calendar days. A conditional or unqualified bid will not be accepted.

By submitting a bid in response to this request, bidder accepts all terms and conditions set forth in the City’s

Contract Agreement. Formal objection is hereby made by the City to any additional or different terms

proposed by bidder as a condition of acceptance or delivery and may be grounds for rejection of the bid by

the City.

The City of Port Angeles, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will

be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, or national origin in consideration for an award.

The City of Port Angeles is an equal opportunity and affirmative action employer. Small, minority- and women-

Project: CON-2025-48

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[FORM REVISED 7/2020]

owned businesses are encouraged to submit bids. All work performed on the project will be subject to the

State of Washington prevailing wage rates.

6. Bonds and Retainage.

a. A bid bond will not be required for this work

b. Performance Bond and Retainage.

(1) Bids less than or equal to $35,000 including tax. A performance and payment bond, and retainage

will not be required for this work if the total bid amount including tax is less than or equal to $35,000.

However, the City shall have the right of recovery against the Contractor for any payments made on the

Contractor’s behalf.

(2) Bids greater than $35,000 including tax. If the total bid amount including tax exceeds $35,000, this

project will be awarded as a small works roster contract and payment and performance bonds and

retainage will apply in accordance with Washington State law. A retainage of 5% will then be applicable

to this contract. The Contractor shall obtain payment and performance bonds in accordance with this

Contract and all Attachments incorporated herein. Copies of the Bid Security Transmittal Form,

Performance and Payment Bond form, and Escrow Agreement for Retained Percentage form are

available from the Operations Office of Public Works & Utilities (Telephone 360-417-4541).

7. The following forms are to be executed after the Contract is awarded:

a. Contract - To be executed by the successful bidder and the City.

b. Insurance certificate(s).

The party to whom the Contract is awarded (“Contractor”) will be required to execute the Contract and obtain

the certificates of insurance within ten (10) calendar days from the date the notice of award is delivered to the

bidder. In case of failure of the bidder to execute the Contract, the City may, at its option, consider the bidder

in default, in which case the City may consider all bidder rights arising out of the City’s acceptance of bid as

abandoned. The City will be entitled to such other rights as may be granted by law.

The notice to proceed will be issued within ten (10) calendar days of the execution of the Contract by the City.

Should there be reasons why the notice to proceed cannot be issued within such period, the time may be

extended by mutual agreement between the City and Contractor. If the notice to proceed has not been issued

within the ten (10) calendar days period or within the period mutually agreed upon, the Contractor may

terminate the Contract without further liability on the part of either party. All applicable laws, ordinances, and

the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the

Contract throughout.

Pursuant to RCW 39.04.350, before awarding a public works contract, the City must verify that bidder has

received training on prevailing wage and public works requirements or that the bidder is exempt from training

because they have completed three or more public works projects and have had a valid Washington business

license for three or more years. This verification is required for bids released after July 1, 2019. If bidder has

not completed this training and/or is not exempt from said training, the bid shall be rejected.

Additionally, and pursuant to the requirements in RCW 39.06.020, a public works contractor must verify

responsibility criteria for its first-tier subcontractors. A subcontractors of any tier hiring other subcontractors

must verify responsibility criteria for each of its subcontractors. Subcontractors must meet criteria

responsibility at the time of subcontract execution.

Project: CON-2025-48

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[FORM REVISED 7/2020]

BIDDER’S CHECKLIST

1. Have the bid forms been properly signed?

2. Have you bid on all items?

3. If Addendum(a) have been issued, have it/they been acknowledged on the Bid Form?

4. Have you included a copy of a valid certificate of registration in compliance with 18.27

RCW?

5. Have you included a Certificate of Compliance with Wage Payment Statutes Form?

Project: CON-2025-48

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[FORM REVISED 7/2020]

BID FORM (page 1 of 2)

Project Title: HVAC Replacement Parks Office

Project Number: CON-2025-48

The bidder hereby bids the following amounts for all work (including labor, equipment, time and materials)

required to perform the work in the Statement of Work and this package.

1. BID ITEMS:

ITEM

1

2

SPEC. #

1-04

Attach.

“A”

DESCRIPTION

MINOR CHANGE

Ductless HVAC Multi-Zone Heating

and Cooling System

QTY.

1

1

UNIT

AL. *

L.S.

UNIT PRICE

$1,000.00

AMOUNT

$1,000.00

* Allowance

Sub-Total

Sales Tax (8.9%)

Total Bid

2. The bidder hereby acknowledges that it has received Addenda No(s).

(Enter “N/A” if none were issued) to this Request for Bid package.

3. The name of the bidder submitting this bid and its business phone number and address, to which address all

communications concerned with this bid and with the contract shall be sent, are listed below. Any written notices

required by the terms of an awarded contract shall be served or mailed to the following address:

Contractor Information:

1. Company Name:

2. Address:

3. City, State, Zip Code:

4. Phone Number:

5. Contractor Registration Number:

6. UBI Number:

7. WA State Industrial Insurance Account Number:

8. WA State Employment Security Dept Number:

9. State Excise Tax Registration Number:

Project: CON-2025-48

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[FORM REVISED 7/2020]

BID FORM (page 2 of 2)

The bidder represents that it is qualified and possesses sufficient skills to bid on this project and the necessary

capabilities to perform the services set forth in this Contract.

Signed by:

Printed Name:

Title:

Date:

Project: CON-2025-48

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[FORM REVISED 7/2020]

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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