Project Information

Bid Title

TCA Video Surveillance RFQ

Issuing Agency

Port of Pasco

Location

Washington

Published Date

Apr 7, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

TCA Video Surveillance RFQ

The Port of Pasco ("Port") invites qualified and licensed firms to submit quotations to furnish, configure, and install a comprehensive video surveillance system at the Tri-Cities Airport (PSC). This RFQ is intended to identify a vendor that can deliver a reliable, scalable solution that meets the Port’s operational, security, and compliance requirements.

This is a Request for Qualifications (RFQ) for the procurement and installation of a new/existing video surveillance system at the Tri-Cities Airport.

RFQ’s are due April 20 ^th , 2026, no later than 4PM. Mail or hand deliver to 1110 Osprey Pointe Ave Suite 201 Pasco, WA 99301.

RFQ Port of Pasco TCA Video Project

Attachment Preview

Port of Pasco

Video Surveillance Upgrade

REQUEST FOR QUALIFICATIONS:

The Port of Pasco ("Port") invites qualified and licensed firms to submit quotations to furnish, configure, and

install a comprehensive video surveillance system at the Tri-Cities Airport (PSC). This RFQ is intended to

identify a vendor that can deliver a reliable, scalable solution that meets the Port’s operational, security, and

compliance requirements.

This is a Request for Qualifications (RFQ) for the procurement and installation of a new video surveillance

system at the Tri-Cities Airport.

Deliverables:

1.System and Equipment: Supply, configure, and install all necessary equipment, including but not limited to

cameras, network video recorders (NVRs), servers, network switches, and cabling.

2.Camera Licensing: Provide licensing for a total of 220 cameras.

3.Video Storage: The system must provide a minimum of 120 days of continuous video storage at a specified

resolution and frame rate. The proposed storage solution should be scalable for future expansion.

Technical Specifications & Requirements

• Video Recording: The system must be capable of continuous recording 24/7 of all 240 cameras.

• Camera Resolution & Frame Rate: Specify a minimum resolution and frame rate for the cameras. For

example, "a minimum of 1080p (2MP) resolution at 15 frames per second (fps)." This is crucial for

calculating the required storage.

• Storage Calculation: Proposers should detail their storage solution and provide a calculation showing

how they will achieve the 120-day storage requirement.

• System Access: The system must include secure access for authorized personnel.

• Licensing: All licenses for cameras and software must be perpetual and do not require recurring

annual fees unless specified otherwise.

Port of Pasco, Tri-Cities Airport Video Surveillance Upgrade

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Legal and Compliance Requirements

All proposed solutions must comply with federal, state, and local laws and regulations, including Washington

State RCW (Revised Code of Washington). A critical point for compliance is RCW 9.73.030, which is

Washington's two-party consent law for audio recordings.

Audio Recording: The video surveillance system must not record audio in any area where a person has a

"reasonable expectation of privacy" as defined by Washington law. This includes indoor spaces like offices,

restrooms, and private meeting rooms. While the law permits video recording in public spaces where there

is no expectation of privacy (e.g., airport terminals, parking lots), recording a private conversation without

the consent of all parties is a crime.

Installation Licensing: All vendors and their technicians must be properly licensed to install low-voltage

systems in the State of Washington.

PROCESS & TIMELINE:

Firms submitting a response to the RFQ will be asked at a minimum, to state their qualifications,

understanding/experience relating to the procurement and installation of a new surveillance system for the

Tri-Cities Airport, Port Administration Building and Port’s Big Pasco Maintenance building.

Submit 5 hard copies in person or by mail to the Port of Pasco Administrative Office, 1110 Osprey

Pointe Ave., Suite 201, Pasco, WA 99301.

SCHEDULE

RFQ Released

Cut off for Questions

Addendum Issue

Submittals Due

Notice of Preferred Candidate

March 30, 2026

April 8, 2026

April13. 2026

April20, 2026

April 27-30, 2026

Questions may be submitted by e-mail to Jaime Vera at Jvera@portofpasco.org until the cut-off

date. The Port will attempt to respond to all parties who have requested a copy of the RFQ, but it

is the responsibility of the parties to ensure they have provided a primary point of contact and

that the point of contact information provided is correct.

Copies of this RFQ may also be obtained at the Port of Pasco Administrative Office, 1110 Osprey Pointe

Ave., Suite 201, Pasco, WA 99301, during the hours of 9:00 a.m. and 3:30 p.m., Monday through Friday

or from the website at www.portofpasco.org

ATTACHMENTS TO RFQ

1. Professional Services Agreement

HOW TO SUBMIT

Interested firms should submit the information in person or by mail to the following address no later than

4:00 April 20, 2026. Please provide five (5) hard copies of the submittal for review.

Port of Pasco, Tri-Cities Airport Video Surveillance Upgrade

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Jaime Vera

Project Manager

Port of Pasco

1110 Osprey Pointe Ave, Suite 201

Pasco, WA 99301

jvera@portofpasco.org

Submittal Contents

1. Cover Letter: A brief letter introducing the firm and expressing interest in the project.

2. Project Approach: A detailed narrative outlining the firm's approach to completing the procurement,

installment, including methodology, a proposed timeline, and how they will manage coordination

for the video surveillance project.

3. Team and Qualifications: Resumes and professional licenses for the proposed project team,

including the Project Manager and lead professionals.

4. Minimum of three similar projects as work experience.

5. References: A list of three (3) professional references from clients for whom similar work

has been performed.

Submittal Evaluation

The review panel will include the Airport Executive Director, Port Project Manager, Airport

Facilities Manager, Assistant Airport Director of Public Safety and Assistant Airport Director of

Facilities and Maintenance. Firms will be rated on submittal contents outlined above. Each

element will be equally weighed. The panel will score independently and meet to determine top

candidate. The committee reserves the right to call for in-person interviews for top 2 or 3

candidates. Interviews will be scored separately and combined with submittal evaluation scores

for an overall total score.

Contract

The winning consultant will be expected to enter into a Professional Service Agreement with the

Port of Pasco, the preliminary form of which is attached as Attachment 1. The winning firm will

be required to provide a breakdown of their fee upon request. There will be an upfront contract

amount not to exceed a dollar amount for a specific time to perform the Warehouse Facility

Assessment requested by the Port.

Addenda

As the Port determines it is appropriate, it will issue addenda to this RFQ. Each consultant shall

provide the Port with contact information for receipt of such addenda. Any applicant who

downloads the RFQ from www.portofpasco.org or otherwise obtains this document, must send

an e-mail to Jaime Vera at Jvera@portofpasco.org with the party’s contact information in order

to receive any addendum. The Port is not responsible for e-mail delivery failure for any reason. It

shall be conclusively presumed that the applicant did, before submitting a Response to the RFQ

read all addenda, posted decisions, and other items relevant to the qualifications. All addenda

shall be acknowledged by the firm and returned to the Port with the submittal document.

OPEN PUBLIC RECORDS ACT

Documents submitted in response to this RFQ are subject to the Washington State Open Public

Records Act, RCW 42.56. If the proposer believes that any information, data, process or other

material in its proposal constitutes trade secrets, privileged information, or confidential

Port of Pasco, Tri-Cities Airport Video Surveillance Upgrade

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commercial, financial, geological, or geophysical data, then the proposer should mark those

items as confidential or proprietary and provide a list of those items with specificity as to the

page and paragraph and on what basis it believes the material is confidential or proprietary. The

Port is not bound by the proposer’s determination as to whether materials are subject to

disclosure under the Public Records Act.

If the Port receives a request for such information marked as confidential, it will notify the

consultant that the information has been requested. The notice will provide that the

information will be released in ten business days and then any applicable regulatory challenge to

prevent the disclosure of the information will be the sole burden of the firm.

The consultant agrees 1) to intervene in any lawsuit arising out of a request for its materials to

protect and assert its claims of privilege against disclosure of such material; 2) that its failure to

object or intervene and assert claims of privilege against disclosure in relation to its proprietary

or confidential information results in waiver the same; 3) to release and defend, indemnify and

save and hold harmless the Port, its officers, agents and employees, from any claim, damages,

expense, loss or costs, including reasonable attorneys’ fees, arising out of or in any way relating

to requests for disclosure of material provided or produced in response to this RFQ.

PROPOSAL PREPARATION, CONSULTANTS COSTS AND EXPENSES

The Port is not liable for any costs or expenses arising out of preparation of the consultant’s

submittal. If selected, the consultant may not include any of these costs or expenses as part of its

fee, rates, or charges for performing work under the Contract. Proposals should be prepared

simply, economically, providing straightforward, concise description of proposer’s ability to

satisfy the requirements of the RFQ.

The successful consultant will supply its own materials and will provide and pay for all labor,

supervision of its employees and agents, travel, insurance, vehicles, materials, and tools

necessary to provide services under the resulting contract.

The Port reserves the right to reject any or all submittals, waive informalities, and make the award

in the best interest of the Port. The Port reserves the right to contact a firm for clarifications of its

proposal during the evaluation process. The successful firm should be prepared to accept this RFQ for

incorporation into an AGREEMENT resulting from this RFQ. It is also understood that the proposal

will become part of the official contract file.

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ATTACHMENT #1

Professional Services Agreement

AGREEMENT FOR PROFESSIONAL SERVICES

THIS AGREEMENT is made as of the

day of

, 202_, by

and between PORT OF PASCO, P. O. Box 769, 1110 Osprey Pointe Blvd, Suite 201,

Pasco, Washington 99301, hereinafter referred to as the PORT, and

,

,

, Washington

, hereinafter referred to as the

CONSULTANT.

WHEREAS the PORT requires professional services, the scope of which is

described in Exhibit A, which is attached hereto and incorporated herein, hereinafter

referred to as the “PROJECT”.

NOW, THEREFORE, the PORT and CONSULTANT, in consideration of their mutual

covenants herein, agree as set forth below.

STANDARD TERMS AND CONDITIONS

SECTION 1. SERVICES AND FEE: The CONSULTANT will provide the services

described in Exhibit A, according to all the terms and conditions of this Agreement. The

PORT will pay CONSULTANT on a billable-hours basis up to the amount described in

Exhibit A, which is expressly understood as a not-to-exceed fee.

SECTION 2. TERM: The term of this agreement is from the date executed by both

parties until , 20 . This date may be extended by mutual agreement and

amendment to this Agreement by the PORT and CONSULTANT.

SECTION 3. TERMS OF PAYMENT: Payment for services specified herein will be due

and payable thirty (30) days after receipt of invoice unless otherwise specified herein.

Any monies not paid when due under this Agreement shall bear a finance charge at the

rate of one percent (1%) a month on the balance until paid.

Payments under this Agreement shall not exceed

dollars and no cents ($ ). This

not-to-exceed amount may be increased by mutual agreement and amendment to this

Agreement by the PORT and CONSULTANT.

SECTION 4. TERMINATION: This Agreement may be terminated by the PORT upon

seven (7) days written notice without cause. CONSULTANT may terminate this

Agreement upon seven (7) days written notice in the event of substantial failure by the

PORT to perform in accordance with the terms hereof. In the event of termination

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Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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