Project Information

Bid Title

Comprehensive 3 year Audit of Procurement Card (P-Card) Purchases

Issuing Agency

Lancaster County

Location

South Carolina

Published Date

Oct 28, 2025

Closing Date

Nov 19, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Comprehensive 3 year Audit of Procurement Card (P-Card) Purchases

Addenda: 0

Release Date: 10/28/2025

Due Date: 11/19/2025

Post Information

Posted At:Tue, Oct 28, 2025 1:13 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

Lancaster County, South Carolina is soliciting proposals from experienced and qualified, independent auditing firms to perform a comprehensive audit of its Procurement Card (P-Card) program.

The primary objective of this audit is to evaluate the effectiveness of internal control procedures, ensure compliance with County policies and industry best practices, and identify potential risks associated with P-Card usage.

Background

With a population of close to 105,000 County residents and approximately 752 full-time employees and 492 part-time employees and an expanding suburban development, Lancaster County faces increasing demands. Since 2020, the County has seen a 12% population growth, making it the third fastest growing county in South Carolina. This growth has placed pressure on transportation, public safety, parks, and schools, requiring robust financial and accountability across all departments.

Governed by a Council-Administrator structure, Lancaster County is committed to transparency, fiscal responsibility, and compliance with procurement regulations. As part of its internal controls, the County utilizes a Purchasing (P-Card) program to streamline small dollar purchases up to $2,500.00.

The program, which has been in operation for over ten (10) years, supports decentralized purchasing activities across approximately forty (40) departments and currently includes approximately 135 active cardholders. To date, the program has not undergone a formal internal or external audit. Lancaster County utilizes Bank of America’s Works Program for P-Card management. To ensure program integrity, Lancaster County seeks a qualified firm to conduct a comprehensive audit of P-Card transactions for three (3) fiscal years

Timeline

Release Project Date:

October 28, 2025

Question Submission Deadline:

November 12, 2025, 5:00pm

Proposal Submission Deadline:

November 19, 2025, 3:00pm

Microsoft Teams
Meeting ID: 287 745 856 379 2
Passcode: Qa7fw37A
Dial in by phone
+1 689-206-0384,,255189761#
Phone conference ID: 255 189 761#

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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