Project Information

Bid Title

JUVENILE CHAPLAINCY PROGRAMMING AND SERVICES FOR SACRAMENTO COUNTY PROBATION

Issuing Agency

Sacramento County

Location

California

Published Date

Nov 15, 2024

Closing Date

Dec 20, 2024

Government Level

State & Local

Status

Closed

Ref. #

2025-002

Original Source

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Bid Documents

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Project Description

Project ID: 2025-002

Title: JUVENILE CHAPLAINCY PROGRAMMING AND SERVICES FOR SACRAMENTO COUNTY PROBATION

Addenda: 0

Release Date: 11/15/2024

Due Date: 12/20/2024

Post Information

Posted At:Fri, Nov 15, 2024 9:33 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Probation Department desires to secure a future agreement with a service provider experienced in the delivery of non-denominational religious programming and chaplaincy services. Probation would like to partner with community-based organizations interested in providing chaplaincy services for youth at the Youth Detention Facility (YDF), 9601 Kiefer Blvd, Sacramento, CA 95827.

The Proposer may subcontract portion(s) of the work, as long as Proposer retains the majority of the work. Any subcontracting will be solely between Proposer and its subcontractor(s). Proposer will remain responsible for all work performed under the awarded agreement, as though Proposer performed all the work. Additionally, Proposer shall remain the sole agent dealing with the Probation Department. If subcontracting is proposed, Proposer shall provide all the relevant information about their subcontractors in responding to the RFP. Subcontracting is subject to prior approval from the Probation Department. Failure to provide the required information may result in disqualification of your proposal.

The contract(s) resulting from this RFP may be for an initial three-year period commencing with execution of the contract by the Probation Department. For reasons of economy and efficiency, the Probation Department reserves the right to extend contract(s) for two additional one-year periods, for a total of five years, upon mutual agreement. Should a contract be awarded as a result of this RFP, continuance of such a contract for the full period specified shall be contingent upon the satisfactory performance of the Proposer. Continuing or unrectifiable performance deficiencies may cause the County to cancel any balance of contract.

Rates quoted are firm for the initial three-year period. Thereafter, price increases are negotiable based on COLA (cost of living adjustment), CPI (Consumer Price Index), and must be acceptable to the Probation Department. All requests for price increases must be accompanied by a formal letter of justification no less than ninety (90) days before the expiration date of the contract. Increases to the maximum agreement amount must be submitted and accompanied by a formal letter of justification no less than six (6) months before the expiration date of the contract.

Background

The Probation Department relies on outside service providers for necessary programs and services, which are not within the scope of services offered by the Probation Department or other county staff.

The Board of State Community Corrections (BSCC) Title 15, section 1072, requires the YDF administrator to provide opportunities for youth in detention to participate in religious services, practices and counseling on a voluntary basis. Youth detained at YDF must have access to religious services and counseling at minimum once a week on a voluntary basis.

Timeline

Release Project Date:

November 15, 2024

Question Submission Deadline:

November 29, 2024, 3:00pm

Question Response Deadline:

December 11, 2024, 5:00pm

Submission Deadline:

December 20, 2024, 3:00pm

Intent to Award:

March 2025 (Pending Board of Supervisors approval)

Target Implementation Date:

Tentative July 2025

Commodity Codes

• NAICS 541511Custom Computer Programming Services

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