Project Information

Bid Title

RFB 26-4993 Districtwide Road Mowing Services

Issuing Agency

Southwest Florida Water Management District

Location

Florida

Published Date

Feb 21, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB 26-4993

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Broadcast Date	Identifier	Title	Date Due	Documents
02/20/2026	RFB 26-4993	RFB 26-4993 Districtwide Road Mowing Services	03/17/2026	RFB 26-4993 Districtwide Road Mowing Services.pdf Figure 1 - RFB 26-4993 Properties-Location Example Pictures.pdf Figure 2 - RFB 26-4993 Region Map.pdf

Attachment Preview

COVER SHEET

REQUEST FOR BIDS #26-4993

DISTRICTWIDE ROAD MOWING SERVICES

SUBMIT RESPONSES TO:

SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

ELECTRONICALLY THROUGH WWW.DEMADSTAR.COM.

DIRECT INQUIRIES TO: Ari Horowitz, Procurement Specialist

TELEPHONE: (352) 505-2970

Email: procurement@watermatters.org

Posted: Friday, February 20, 2026

The Southwest Florida Water Management District (District) requests bids from responsive and

responsible Bidders to furnish and deliver, if and when ordered by the District, all required services and

materials necessary for the Districtwide Road Mowing Services – RFB 26-4993. These services and

materials are more specifically described in this Request for Bids (RFB). The successful Bidder,

hereinafter referred to as the Contractor, will render the required services F.O.B. destination point.

NON-MANDATORY PRE-BID CONFERENCE

(VIRTUAL)

Tuesday, March 3, 2026

10:00 a.m. Local Time

https://bit.ly/4rOmofY

Or call in (audio only)

+1 786-749-6127,,746501414# United States, Miami

Phone conference ID: 746 501 414#

There are no site visits associated with this solicitation.

All interested parties are recommended to be represented at the Non-Mandatory Pre-Bid Conference.

The purpose of the conference is to allow potential bidders an opportunity to present questions to

staff and obtain clarification of the requirements of the RFB. Because the District considers such a

conference to be important to understanding the RFB requirements, representation at the pre-bid

conference is recommended to attend as a Bidder. Minutes of the conference will not be created.

All reference documents (Maps, etc.) are available for review and download in PDF format at

http://www.watermatters.org/procurement and www.demandstar.com if not exempt per chapter 119,

Florida Statutes.

THE DISTRICT ONLY RECEIVES RESPONSES THROUGH DEMANDSTAR

AT WWW.DEMANDSTAR.COM.

ALL QUESTIONS MUST BE SUBMITTED TO PROCUREMENT@WATERMATTERS.ORG IN

WRITING FOR RECEIPT BY MARCH 5, 2026, AT 5:00 P.M. LOCAL TIME.

BID DUE DATE AND OPENING: MARCH 17, 2026, AT 2:00 P.M. LOCAL TIME.

RFB 26-4993 – Districtwide Road Mowing Services

Page 1 of 45

February 20, 2026

SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

REQUEST FOR BIDS #26-4993

DISTRICTWIDE ROAD MOWING SERVICES

TABLE OF CONTENTS

PART I - INTRODUCTION

1.1 Internet Availability

1.2 Exempt and Confidential Documents

1.3 Development Costs

1.4 Americans with Disabilities Act (ADA)

1.5 Correspondence

1.6 Questions

1.7 Bid Receipt and Opening

1.8 Delays, Changes, and Addenda

1.9 Cancellation

1.10 Bid Withdrawal

1.11 Bid Signature and Form

1.12 Contract Price Bid

1.13 Rejection of Bid

1.14 Responsive/Responsible

1.15 References

1.16 Use of Subcontractors

1.17 Bid Tabulation and Notice of Intent to

Award

1.18 Protests

1.19 Execution of Contract

1.20 Law Compliance

PART II – GENERAL CONDITIONS

2.1 Definitions

2.2 Term

2.3 Taxes

2.4 Retainage

2.5 Owner Direct Purchases

2.6 Price Adjustments

2.7 Manufacturer’s Name and Approved

Equivalents

2.8 Public Records Law

2.9 Public Entity Crimes

2.10 Purchases by Other Public Agencies

2.11 Discrimination

2.12 Responsible Vendor Determination

2.13 Scrutinized Companies

2.14 Employment of Florida Residents

2.15 Employment Eligibility Verification

2.16 No Use of Coercion for Labor or

Services

2.17 Contracting With Entities of Foreign

Countries of Concern

2.18 Public Works Projects; United States-

Produced Iron and Steel Products

2.19 Lobbying Prohibition

2.20 Indemnification

2.21 Insurance

2.22 Bonding

2.23 Archaeological, Historical and Cultural

Sites

2.24 Trench Safety Act

2.25 Value Engineering

2.26 Drawings and Specifications

2.27 Failure to Complete the Work on Time

2.28 Liquidated Damages

2.29 Contractor’s Understanding

2.30 Materials, Appliances, and Labor

2.31 Tools, Plants and Equipment

2.32 Materials and Equipment Schedules

2.33 Standards for Quality and

Workmanship

2.34 Guarantee

2.35 Estimated Quantities

2.36 Regulations

2.37 Protection of Work and Property

2.38 Site Access

2.39 Inspection of Work

2.40 Tests

2.41 Contractor Supervision

2.42 Hours of Work

2.43 Progress Schedule and Schedule of

Values (Post Notice of Award)

2.44 Jessica Lunsford Act

2.45 Potential Feral Hog Damage

PART III - SCOPE AND SPECIFICATIONS

3.1 Project Description

3.2 General Requirements

3.3 Regions

3.4 Scope

3.5 Anticipated Schedule

3.6 Litter Removal

3.7 Required Equipment

3.8 Safety

3.9 Potable Water and Temporary Sanitary

Facilities

3.10 Work Product Deliverables and

Invoicing

3.11 Measurement and Payment

RFB 26-4993 – Districtwide Road Mowing Services

Page 2 of 45

February 20, 2026

PART IV – BID RESPONSE

4.1 Basis for Award of Contract

ATTACHMENTS

Attachment 1 – Bid Response Form

Attachment 2 – Bidder Qualification

Requirements

Attachment 3 – Certification Clean Air

Act/Clean Water Act

Attachment 4 – Sample Agreement

REFERENCE DOCUMENTS – Available for

download from the District and DemandStar

websites or if exempt per chapter 119, Florida

Statutes, as stated in the Internet Availability and

the Exempt and Confidential Documents

sections of this RFB:

Figure 1 – RFB 26-4993 Properties-Location

Example Pictures

Figure 2 – RFB 26-4993 Region Map

RFB 26-4993 – Districtwide Road Mowing Services

Page 3 of 45

February 20, 2026

PART I - INTRODUCTION

1.1 INTERNET AVAILABILITY.

District solicitations, reference documents (unless exempt and/or confidential), and addenda are

available for review and may be downloaded via the District's Procurement Website,

http://www.watermatters.org/procurement, and DemandStar at www.demandstar.com.

1.2 EXEMPT AND CONFIDENTIAL DOCUMENTS.

If applicable, reference documents that are confidential and/or exempt pursuant to section

119.071(3), Florida Statutes, shall be made available to interested individuals or entities subject to

applicable law. Specifically, to receive figures marked as confidential and/or exempt reference

documents as an electronic file or other media as the District may deem appropriate (Exempt

Documents), potential bidders must have an authorized representative sign the District’s standard

Exempt Documents Distribution Agreement (EDDA) form which is provided in this RFB. Upon the

District’s receipt of a signed EDDA and its confirmation that the potential bidder may receive

confidential and/or exempt documents, the potential bidder shall be provided access to the Exempt

Documents. Potential bidders shall send a completed and signed EDDA to Procurement Services

at Email: procurement@watermatters.org. Potential bidders are encouraged to submit signed EDDA

as soon as possible, considering whether it wishes to review such documents prior to the mandatory

pre-bid conference and site visit. The District will review completed, signed EDDAs on a first come,

first served basis subject to staff availability. EDDAs received less than three business days before

the opening date and time will not be reviewed.

1.3 DEVELOPMENT COSTS.

Neither the District nor its representatives will be liable for any expenses incurred in connection

with preparation of a response for this RFB. All submissions should be prepared simply and

economically, providing a straightforward and concise description of the Bidder's ability to meet

the requirements of this RFB.

1.4 AMERICANS WITH DISABILITIES ACT (ADA).

The District does not discriminate upon the basis of disability. This nondiscrimination policy involves

every aspect of the District’s functions, including access to and participation in the District’s

programs, services or activities. Anyone requiring reasonable accommodation or would like

information as to the existence and location of accessible services, activities, and facilities as

provided for in the Americans with Disabilities Act, should contact the District’s Human Resources

Office, 2379 Broad Street, Brooksville, Florida 34604-6899; telephone (352) 796-7211 or 1-800-

423-1476 (FL only); or email to ADACoordinator@WaterMatters.org. If you are hearing or speech

impaired, please contact the agency using the Florida Relay Service, 1-800-955-8771 (TDD) or 1-

800-955-8770 (Voice). If requested, appropriate auxiliary aids and services will be provided at any

public meeting, forum, or event of the District. In the event of a complaint, please follow the grievance

procedure located at WaterMatters.org/ADA.

1.5 CORRESPONDENCE.

Unless otherwise stated or notified in writing, correspondence relating to this RFB will be sent to

the District at the physical or email address set forth in the heading of this RFB, and to the Bidder

at the physical or email address stated on the Bid Response Form.

RFB 26-4993 – Districtwide Road Mowing Services

Page 4 of 45

February 20, 2026

1.6 QUESTIONS.

All questions should be presented in writing to the Procurement Services Office at

procurement@watermatters.org for receipt no later than the date and time listed on the cover

sheet. Inquiries must reference the date of bid opening, bid title and number. Bidders are

responsible for checking the websites listed in the Internet Availability section for the District’s

responses to the questions presented.

1.7 BID RECEIPT AND OPENING.

The bid opening will be public, on the date and at the time specified on the Cover Sheet. It is

Bidder's responsibility to assure its response is uploaded to the DemandStar website before due

date and time. Bids that for any reason are not so received will not be considered. Bidders must

submit one complete response package electronically through www.demandstar.com.

Instructions on how to submit documents are included with this RFB. Bids that are not received in

a timely manner will not be accepted. The DemandStar time stamp will be conclusive as to the

timeliness of filing. THE DISTRICT HAS NO CONTROL OVER WHETHER

WWW.DEMANDSTAR.COM IS EXPERIENCING TECHNICAL DIFFICULTIES. Bidders are

responsible for all costs associated with the preparation of their bids.

The District may make an award within 180 days after the date of the opening, during which period

the bids shall remain firm and shall not be withdrawn. If award is not made within 180 days, the

bids shall remain firm until either the District awards the contract or the District receives written

notice from a Bidder that its bid is withdrawn.

TO MAINTAIN A SECURED SEALED PROCESS ELECTRONIC SUBMISSIONS MAY BE MADE

ONLY THROUGH THE DEMANDSTAR PLATFORM. FAXES, EMAILS, OR HAND DELIVERY

WILL NOT BE ACCEPTED. SOLICITATION PACKAGE DOCUMENTS MAY BE

ELECTRONICALLY SIGNED OR SIGNATURES TRANSMITTED ELECTRONICALLY (VIA PDF,

ETC.). ELECTRONIC SIGNATURE/TRANSMISSION SHALL BE DEEMED THE SAME AS A

HANDWRITTEN SIGNATURE/ORIGINAL EXECUTED COPY FOR THE PURPOSES OF

VALIDITY, ENFORCEABILITY, AND ADMISSIBILITY.

The bid opening is open to the public. The bid opening will be held virtually at the date and time

listed on the cover sheet of this RFB. Persons may listen to the opening by clicking on the “Join

Microsoft Teams Meeting” title below. You may also click on or copy and paste the following

Teams Link URL into your browser:

To view or listen to bid openings:

Join Microsoft Teams meeting on your computer or mobile app via

https://bit.ly/4qCDfBB

Or call in (audio only)

+1 786-749-6127,,94383500# United States, Miami

Phone conference ID: 943 835 00#

1.8 DELAYS, CHANGES, AND ADDENDA.

The District reserves the right to delay scheduled RFB due dates if determined to be in the best

interest of the District. Any changes, delays, addenda or questions and answers related to this

RFB issued by the District will be posted to the websites identified in Internet Availability section.

Persons/firms receiving the RFB from the District’s internet website are responsible to recheck the

websites for any changes or addenda related to this RFB. Bidders will acknowledge receipt of all

addenda in their responses.

RFB 26-4993 – Districtwide Road Mowing Services

Page 5 of 45

February 20, 2026

Commodity Codes

• NAICS 561730Landscaping Services

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