Project Information

Bid Title

On-Premise Laundry Equipment

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Jun 2, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 1382

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 1382
Addendum:	1
Bid Due Date:	6/10/2026
Description:	On-Premise Laundry Equipment
Bid Document:	TAC 1382 Addendum 1.pdf
Attachments:

Attachment Preview

City of Tulsa

6/2/2026

Finance Department

INVITATION FOR BID TAC 1382

Addendum #1

Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This

addendum must be listed as Addendum #1 on Exhibit A, page 18 of the bid package as verification that you

have received and are aware of the information contained herein.

QUESTIONS/CLARIFICATION/CHANGES:

QUESTION 1 What exactly will the Fire Dept's be washing/drying in these machines?

ANSWER 1 These machines are primarily for uniforms, hand towels, and bathroom towels.

On occasion, they will wash one or two dust mop heads and one or two mop heads.

City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 1382

Supplies or Services Requested: On-Premise Laundry Equipment

Department: Fire

NIGP Commodity Code(s): 934-42

Solicitation Schedule

EVENT

IFB Issue Date

DATE

05/14/2026

Mandatory Pre-Bid Conference

Virtual – email assigned buyer for invite

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

05/19/2026 at 02:00 PM CT

06/01/2026

10 Days prior to IFB due date

06/10/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Samantha J. Toothaker, Senior Buyer | stoothaker@cityoftulsa.org

All questions should be emailed with TAC 1382 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

IFB Rev 02/2024

2

TAC 1382 | On-Premise Laundry Equipment | Issue Date: 05/14/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to purchase On-Premise Laundry Commercial

Grade Washers and Dryers for use by the Fire Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards.

To do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

It is recommended that Signatory Authorization Documentation for the

Authorized Agent is included at the time of Bid Submission. Please ensure

the Authorized Agent is using the correct and appropriate title based on

organization type(s) listed above when signing Bid documents.

IFB Rev 02/2024

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TAC 1382 | On-Premise Laundry Equipment | Issue Date: 05/14/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City of Tulsa is requesting Bids for On-Premise Laundry Commercial Grade Washers and Dryers

for use at multiple Fire Stations by the Fire Department of the City of Tulsa.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

On-Premise Laundry (OPL) is defined as non-vended commercial equipment used in locations such

as hotels, hospitals, fire stations, animal shelters, etc.

In the Specification Tables below, the Bidder shall respond in writing to each minimum requirement

listed in the Bidder’s Offering – Specification Description column. Written descriptions shall be

legible if handwritten and of a similar font size if typed. Whenever asked to “describe”, the written

description must include details such as size, capacities, dimensions, materials used in construction,

etc. A full and complete description is required to reasonably evaluate the Bid, so all pertinent

information is required. Your ability to present the City with sufficient information to reasonably

understand the item being bid and whether it meets the Minimum Specifications Desired relies on

the written information provided in this table.

You are required to describe Your proposed equipment in the Bidder’s Offering – Specification

Description column, in terms that correspond with the minimum Specifications shown. You may

not answer in the space provided as to whether You meet the Specifications by responding with

terms as “yes”, “meets”, “same as”, “complies”, “similar”, or “refer to attached” terms. If

these terms are utilized, it shall result in Your Bid being considered as non-responsive and it will

be rejected.

If bidding an equivalent, You must include descriptive manufacturer’s literature (technical

specification sheets) verifying the information You provided in the Bidder’s Offering –

Specification Description column with Your bid submission. Failure to provide such literature

when offering an equivalent shall result in Your Bid being considered as non-responsive and it will

be rejected.

IFB Rev 02/2024

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TAC 1382 | On-Premise Laundry Equipment | Issue Date: 05/14/2026

Item 1. Washer

Item

General Description

Capacity (cu. ft.)

Minimum Specifications

Required

New Maytag Commercial-

Grade Top Load Washer

Model# MVWP586GW

or Acceptable

Equivalent

Minimum of 2.5

Bidder’s Offering – Specification Description

Make Offered:

Model# Offered:

Describe:

Depth (in.)

26

Describe:

Width (in.)

27

Describe:

Height (in.)

43

Describe:

Height with Lid Open 90°

(in.)

Agitator/Impeller

52

Agitator

Describe:

Describe:

Color/Finish

White

Describe:

Control Type

Mechanical Dials

Describe:

Status Indicators

Lid Lock

Fill, Soak, Wash, Rinse,

Done

Yes

Describe:

Describe:

Door/Panel Material

Galvanized Steel

Describe:

Adjustable Feet

Yes

Describe:

Drum Material

Stainless Steel

Describe:

Dispensers

End-of-Cycle Signal

Detergent,

Fabric Softener

Yes

Describe:

Describe:

Automatic Load Size

Sensing Technology

Yes

Out of Balance Sensing Yes

Describe:

Describe:

Number of Wash Cycles 7

Describe:

IFB Rev 02/2024

5

Commodity Codes

• NAICS 423850Service Establishment Equipment and Supplies Merchant Wholesalers

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