Project Information

Bid Title

Mowing Contract #4 - Vacant Lot Mowing

Issuing Agency

City of Greenville

Location

North Carolina

Published Date

Oct 21, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-26-20

Original Source

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Bid Documents

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Project Description

Mowing Contract #4 - Vacant Lot Mowing

• Department: Public Works
• Category: Informal Bid
• RFP Number: 25-26-20
• Start Date: 10/21/2025 2:15 PM
• Close Date: 12/04/2025 2:00 PM

Mowing Contract #4 - Vacant Lot Mowing

Deadline: December 4, 2025 at 2 p.m.

The Public Works Department Buildings & Ground Division is accepting bids for the Mowing Contracts #4 – Vacant Lot Mowing. A non-mandatory pre-bid meeting will be held on Tuesday, November 4, 2025, at 2:00 pm at  Public Works Department Conference Room, 1500 Beatty Street, Greenville, North Carolina. Questions about the bid package should be directed to Wanda House, Financial Services Manager at 252.329.4862 or via email: whouse@greenvillenc.gov . Questions about the specifications should be directed to Michael Turner, Buildings Facilities Coordinator at 252.329.4921 or via email: mturner@greenvillenc.gov .

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INVITATION TO BID

BID # 25-26-20

EXHIBIT “A”

CITY OF GREENVILLE

PUBLIC WORKS DEPARTMENT

BUILDINGS AND GROUNDS DIVISION

CONTRACT # 4 VACANT LOT MOWING

CITY OF GREENVILLE, NORTH CAROLINA

Pre-Bid Meeting:

Tuesday, November 4, 2025, at 2:00 pm

Public Works Department Conference Room

1500 Beatty Street, Greenville, NC

Bid Due Date:

Thursday, December 4, 2025, at 2:00 pm

Public Works Administration Office

1500 Beatty Street, Greenville, NC

Contact Persons:

Questions regarding the bid package:

Wanda House

Financial Services Manager

Telephone: 252-329-4862

Fax: 252-329-4464

Email: whouse@greenvillenc.gov

COG DOC #1109449 v5

Questions regarding the specifications:

Michael Turner

Building Facilities Coordinator

Telephone: 252-329-4921

Fax: 252-329-4844

Email: mturner@greenvillenc.gov

Page 1

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EXHIBIT “A”

CITY OF GREENVILLE

ADVERTISEMENT FOR BIDS

CITY OF GREENVILLE PUBLIC WORKS DEPARTMENT

BUILDINGS AND GROUNDS DIVISION VACANT LOT MOWING

The City of Greenville, NC is requesting proposals for “Public Works Department

Buildings and Grounds Division Vacant Lot Mowing”. The scope of work will include

litter removal, limb removal, mowing, edging, weed trimming, and clipping/debris removal

on the contract area per scope of work and specifications.

Contract # 4-Vacant Lot Mowing (Every three-week cycle):

The list of current parcels/lots is included and will be provided to contractors at the pre-bid

meeting. Note: This list will be updated again to reflect current lots to be mowed prior to

beginning work on the contract. The list of parcels provides the contractor with an

estimation of acreage; however, the acreage may fluctuate during the contract period.

Sealed proposals will be received by the City of Greenville until Thursday, December 4,

2025, at 2:00 pm at the Public Works Department located at 1500 Beatty Street, Greenville,

NC 27835-7207 with the Company Name, Attention: Michael Turner, and the words City

of Greenville Public Works Department Mowing Contract # 4 Bid written on the outside of

the sealed envelope. Bids will not be opened and read aloud at this time.

A Pre-bid Conference will be held at the Public Works Conference Room located at 1500

Beatty Street on Tuesday, November 4, 2025, at 2:00 pm. The City of Greenville reserves

the right to reject any or all bids, waive any informality, and award contracts that appear

to be in the City’s best interest. The right is reserved to hold any or all bids for a period of

ninety (90) days from the bid opening thereof.

From the date of this advertisement until the date and time the proposals are due, the

specifications of the proposed work and/or a complete description of the apparatus,

supplies, materials or equipment are and will continue to be on file in the office of Wanda

House, Financial Services Manager, 200 W. Fifth Street, Greenville, NC, or at the

Public Works Department located at 1500 Beatty Street, Greenville N.C., during regular

business hours, and available to prospective bidders. Inquiries regarding the bidding

process or documents should be directed to Wanda House, Financial Services Manager, at

whouse@greenvillenc.gov or by telephone (252) 329-4862. Minority/Women owned

business are encouraged to submit proposals.

____________________________________________________________________________

Wanda House, Financial Services Manager

City of Greenville

P O Box 7207

Greenville, NC 27835-7207

COG DOC #1109449 v5

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INSTRUCTIONS TO CONTRACTORS

Invitation to Bid

Buildings and Grounds Division Vacant Lot Mowing

Location: Greenville N.C.

EXHIBIT “A”

1. Contractor is to provide verification to the City that the company’s employees are

covered under workers’ compensation insurance coverage prior to award on this

contract.

2. It is expressly understood by the contractor offering a proposal, a written contract

or purchase order will be required to be executed, and will serve together with this

proposal, these instructions, and any detailed specifications as the entire form of

contract between the parties.

3. Each Contractor submitting a proposal is affirming that no official or employee of

the City is directly or indirectly interested in this proposal for any reason of

personal gain.

4. Sales taxes may be listed on the proposal, but as a separate item. No charge will be

allowed for Federal Excise and Transportation Tax from which the City is exempt.

5. Questions regarding the specifications or mowing areas for City of Greenville Public

Works Department Building and Grounds Division Vacant Lot Mowing Contract

shall be directed by email to Michael Turner, Building Facilities Coordinator at

mturner@greenvillenc.gov.

6. By submitting a proposal for the Contractor, the Contractor attests that it is in

compliance with all items listed in the bid instructions. Further, the Contractor

attests that the City of Greenville accepts no responsibility for any injuries to the

firm’s employees while on City property performing their duties.

7. Contractor must comply with all local, state, federal laws, and ordinances governing

said work including the current Occupational Safety and Health regulations.

8. It is expected that this contract will begin around April 1, 2026. However, such

starting date is subject to change based on time needed to finalize the contract, or

the approval/signature process, or other reasons.

9. No work will be performed at any time without proper supervision. Supervisors

name and direct contact information must be provided to Michael Turner, Building

Facilities Coordinator at mturner@greenvillenc.gov.

COG DOC #1109449 v5

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EXHIBIT “A”

10. All City of Greenville Public Works Department Buildings and Grounds Division

vacant lot mowing must be performed Monday – Saturday during daylight hours.

Mowing on Sunday will only be allowed with prior proper approval from the City.

11. The Contractor shall accompany a designated representative(s) of the City on

inspections of work at any time during the contract period. The City reserves the

right to make determinations as to whether service is performed satisfactorily.

Deficiencies in work performance must be corrected immediately.

12. The City reserves the right to add or delete similar items/services specified in the

proposal as requirements change during the period of the contract. Prices for

items/services to be added or deleted from contract will be mutually agreed upon by

the City of Greenville and the Contractor. A contract amendment will be issued for

each addition or deletion.

13. The Contractor shall NOT have the right to subcontract any part of its obligations

and service requirements without the prior written authorization of the City. This

authorization may be given by the Director of Public Works or designee. If any part

of this work under this agreement is sublet, the subcontractor shall be required to

meet all insurance requirements set forth in the Agreement. The parties stipulate

that the Company will maintain each type of insurance set forth in the Agreement

at a coverage equal to the amount set forth for each type of insurance. However,

nothing contained herein shall relieve the Company from meeting all insurance

requirements or otherwise being responsible for the subcontractor.

14. All new vendors, including subcontractors/consultants, must register with the City

of Greenville’s online portal prior to the rendering of goods or services.

Registration as a vendor with the City of Greenville is the responsibility of prime or

subcontractor/consultant, and requires the prospective new vendor to submit a W-9,

and complete the registration through the City’s vendor portal at the following web

address: https://cityofgreenvillenc.munisselfservice.com/vss.

If the prospective new vendor is only providing service(s) as a subcontractor or

consultant, submission of payment information is not necessary at the time of

registration.

General Contractors must provide total amounts paid to M/WBE subcontractors

with each payment application/invoices.

General Contractor(s) is responsible for ensuring all subcontractors working on the

project are registered as vendors with the City of Greenville and have active

registration prior to contract award.

15. The Contractor shall provide full protection for the safety of employees, public,

grounds, and adjacent thoroughfares while performing maintenance operations.

COG DOC #1109449 v5

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EXHIBIT “A”

CITY OF GREENVILLE

PUBLIC WORKS DEPARTMENT

BUILDINGS AND GROUNDS DIVISION

SPECIFICATIONS FOR:

VACANT LOT MOWING CONTRACT # 4

1.0 SCOPE:

1.1 The scope of work shall include litter removal, limb removal, edging,

mowing, weed trimming, and clipping/debris removal for all areas listed

within this request for bids every three weeks during the mowing season, or

as instructed by the City of Greenville.

1.2 The total bid amount per acre shall be included on the Request for Bid sheet.

1.3 Mowing and Debris/Litter removal will include the entire vacant lot

including City/State Rights-of-way depending on need of the location

indicated on the mowing location maps. Maps and a list of current lots within

this contract will be provided at the Pre-Bid Meeting. There are currently

approximately 91.04 acres of Public Works Department Building and

Grounds Division vacant lots to be mowed.

2.0 GENERAL:

2.1 Areas of work are to be started and completed within a week period

(Monday-Saturday). Lots are to be mowed on an every three-week

frequency. Mowing frequency or litter cleanup frequency is subject to

change due to weather conditions such as drought or increased wet

conditions.

2.2 All mowing or litter cleanup shall be completed in a professional manner and

shall conform to these specifications. The City reserves the right to make

determinations as to whether service is performed satisfactorily. Deficiencies

in work performance must be corrected immediately.

2.3 Failure of the contractor to meet or perform work to these specifications as

determined by the Public Works Department shall warrant written notice to

the contractor specifying areas of nonperformance or unacceptable

performance and the contractor shall have ten (10) days to rectify.

Immediate cancellation of the contract or purchase order may occur if

performance is not rectified in ten (10) days.

2.4 Within seven (7) days of notice to proceed, the contractor must be prepared

to begin work on the awarded sites.

COG DOC #1109449 v5

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Commodity Codes

• NAICS 561730Landscaping Services

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